Official UK procurement notice
Provision of Servicing and Maintenance for Catering Equipment
Authority: Coventry University (Education)
What is being bought
Published requirement descriptionProvision of servicing and maintenance services for catering equipment across the Coventry University Group, including routine inspections, planned servicing, reactive repairs, and the supply and installation of replacement equipment.
The contract has been awarded for an initial term of two years, with the option to extend for up to two further periods of one year each.
The contract value stated relates to the estimated value of the planned preventative maintenance element only and does not include expenditure associated with reactive repairs, emergency call-outs, replacement parts, or replacement equipment, which will be commissioned and charged on an as-required basis.
The contract value is an estimate and does not represent a guaranteed or final spend value. Actual expenditure will depend on operational requirements and the volume and scope of services required during the contract term, including any extension periods.
CPV: Repair and maintenance services of catering equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£380,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 40%
- Commercial: 50%
- Sustainability: 10%
Published award criteria (3)
- Commercial
- Quality
- Sustainability
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 14 Apr 2026, 15:48 BST
- Last source update
- 10 Aug 2026, 17:26 BST
- Award evaluation window
- Submission end – 13 Jul 2026
- Authority reference
PA-FRAM-1840-26-SB- FTS notice number
2026/S 000-033884- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-068242Find a Tender
How it was run
Official notice- Submission deadline
- 11 May 2026, 12:00 BST
- Clarification deadline
- 1 May 2026, 10:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
14 Apr 2026 → 10 Aug 2026 · 8 dates- Tender notice published192 days ago14 Apr 2026, 15:48 BST
- Clarification questions by175 days ago1 May 2026, 10:00 BST
- Submission deadline165 days ago11 May 2026, 12:00 BST
- Assessment summaries sent106 days ago10 Jul 2026, 00:00 BST
- Award decision expected by102 days ago13 Jul 2026, 23:59 BST
- Standstill ends93 days ago22 Jul 2026, 23:59 BST
- Contract starts84 days ago1 Aug 2026, 00:00 BST
- Latest notice published74 days ago10 Aug 2026, 17:26 BST
Notice history
5 events · 3 releases on Find a Tender · since 14 Apr 2026- Tender notice published14 Apr 2026, 15:48 BSTUK4
- Contract award notice published10 Jul 2026, 15:56 BSTUK6
- Status changed to complete10 Jul 2026, 15:56 BST
- Contract signature expected31 Jul 2026, 23:59 BSTscheduled
- Contract details notice published10 Aug 2026, 17:26 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| William Freer LtdSME1 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2030Extensions: 2+1+1 years contract. Each one-year extension to be agreed by Coventry University and the Supplier. | £380,000 | 10 Jul 2026 | Awarded |
Contracts
Contract 1 · William Freer LtdSME
- Signed
- 1 Aug 2026
- Value
- £39,355
- Period
- 1 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2030 with extensions
- Status
- active
- Extensions
- The contract term will be for an initial period of two years, with the option to extend for up to two additional one-year periods.
No agreed KPIs: The contract term will be for an initial period of two years, with the option to extend for up to two additional one-year periods.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- William Freer LimitedAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender