Official UK procurement notice
Provision of Residential and Office Cleaning Services
Authority: Karbon Homes (Public body)
What is being bought10 lots · detail below
Published requirement descriptionKarbon wish to appoint an experienced and competent Contractor(s) to deliver Residential & Office Cleaning Services. This would include the cleaning of communal areas in our residential properties, and in our offices and buildings which are accessed by our staff, customers or members of the public. Supply of cleaning materials and equipment is required to perform the cleaning service.
CPV: Cleaning services
Lots and requirements (10)Procurement structure
10 lots · no lot values published · a supplier may bid for at most 6 and win at most 10 of them · same evaluation weights on every lotLot #1Northumberland East – ResidentialAwarded
Residential Cleaning Service across East Northumberland including Alnwick, Berwick, Morpeth & Blyth.
Lot #2Northumberland East - CommercialAwarded
Cleaning of a Commercial Office in Morpeth.
Lot #3Northumberland West - ResidentialAwarded
Residential Cleaning Service across West Northumberland including Hexham, Corbridge, Haltwhistle, Prudhoe & Haydon Bridge.
Lot #4Northumberland West - CommercialAwarded
Cleaning of a Commercial Office in Hexham.
Lot #5North Tyneside, South Tyneside & Gateshead - ResidentialAwarded
Residential Cleaning Service across North Tyneside, South Tyneside & Gateshead.
Lot #6Newcastle upon Tyne - ResidentialAwarded
Residential Cleaning Service across Newcastle Upon Tyne.
Lot #7Newcastle upon Tyne - CommercialAwarded
Cleaning of Commercial Offices in Newcastle Upon Tyne.
Lot #8County Durham - ResidentialAwarded
Residential Cleaning Service across County Durham.
Lot #9County Durham - CommercialAwarded
Cleaning of Commercial Offices in County Durham.
Lot #10Darlington, Stockton & Teesside - ResidentialAwarded
Residential Cleaning Service across Darlington, Stockton & Teeside.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Contract Delivery: 20%
- Customer Satisfaction: 10%
- Staff Management: 10%
- Health & Safety: 5%
- Performance Measurement: 5%
- price: 40%
- Social Value: 10%
Published award criteria (7)
- Contract Delivery: 20.00%
- Customer Satisfaction: 10.00%
- Staff Management: 10.00%
- Health & Safety: 5.00%
- Performance Measurement: 5.00%
- Social Value: 10.00%
- Price: 40.00%
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 24 Jul 2023, 16:15 BST
- Last source update
- 4 Apr 2024, 16:09 BST
- Award evaluation window
- 24 Aug 2023 – …
- Authority reference
CA12690 -- FTS notice number
2024/S 000-011007- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03e4deFind a Tender
How it was run
Official notice- Submission deadline
- 1 Sept 2023, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 24 Aug 2023, 12:00 BST
Timeline
24 Aug 2023 → 4 Apr 2024 · 3 dates- Bids opened24 Aug 2023, 12:00 BST
- Submission deadline1 Sept 2023, 12:00 BST
- Notice published4 Apr 2024, 16:09 BST
Notice history
3 events · 4 releases on Find a Tender · since 18 Aug 2023- Deadline moved to 29 Aug 2023, 16:00 BST18 Aug 2023, 15:33 BST+5 days · was 24 Aug 2023, 12:00 BST
- Deadline moved to 1 Sept 2023, 12:00 BST24 Aug 2023, 09:57 BST+3 days · was 29 Aug 2023, 16:00 BST
- Status changed to complete4 Apr 2024, 16:09 BST
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | Bid openingConditions for opening of tenders · IV.2.7 | 24 Aug 2023 | 29 Aug 2023 | +5 d |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 24 Aug 2023 | 29 Aug 2023 | +5 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 29 Aug 2023 | 1 Sept 2023 | +3 d |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 29 Aug 2023 | 1 Sept 2023 | +3 d |
Extension
Extension
Routine re-releases (4)
- 2023-07: 1 release · 24 Jul 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Northumberland East – Residential1 award | |||
| Ideal Cleaning Services LimitedSME | £87,669 † | — | Awarded |
| Lot 2 · Northumberland East - Commercial1 award | |||
| APM Cleaning & RepairSME | £9,312 † | — | Awarded |
| Lot 3 · Northumberland West - Residential1 award | |||
| APM Cleaning & RepairSME | £91,306 † | — | Awarded |
| Lot 4 · Northumberland West - Commercial1 award | |||
| APM Cleaning & RepairSME | £17,477 † | — | Awarded |
| Lot 5 · North Tyneside, South Tyneside & Gateshead - Residential1 award | |||
| JGH Property Services | £146,095 † | — | Awarded |
| Lot 6 · Newcastle upon Tyne - Residential1 award | |||
| JGH Property Services | £116,182 † | — | Awarded |
| Lot 7 · Newcastle upon Tyne - Commercial1 award | |||
| JGH Property Services | £50,873 † | — | Awarded |
| Lot 8 · County Durham - Residential1 award | |||
| APM Cleaning & RepairSME | £94,913 † | — | Awarded |
| Lot 9 · County Durham - Commercial1 award | |||
| APM Cleaning & RepairSME | £49,666 † | — | Awarded |
| Lot 10 · Darlington, Stockton & Teesside - Residential1 award | |||
| APM Cleaning & RepairSME | £105,829 † | — | Awarded |
Contracts
Lot 1a – Northumberland East – Residential · Ideal Cleaning Services LimitedSME
- Signed
- 4 Apr 2024
- Value
- £87,669
- Status
- active
Lot 6 - Darlington, Stockton & Teesside - Residential · APM Cleaning & RepairSME
- Signed
- 4 Apr 2024
- Value
- £105,829
- Status
- active
Lot 1b - Northumberland East - Commercial · APM Cleaning & RepairSME
- Signed
- 4 Apr 2024
- Value
- £9,312
- Status
- active
Lot 2a - Northumberland West - Residential · APM Cleaning & RepairSME
- Signed
- 4 Apr 2024
- Value
- £91,306
- Status
- active
Lot 2b - Northumberland West - Commercial · APM Cleaning & RepairSME
- Signed
- 4 Apr 2024
- Value
- £17,477
- Status
- active
Lot 3 - North Tyneside, South Tyneside & Gateshead - Residential · JGH Property Services
- Signed
- 4 Apr 2024
- Value
- £146,095
- Status
- active
Lot 4a - Newcastle upon Tyne - Residential · JGH Property Services
- Signed
- 4 Apr 2024
- Value
- £116,182
- Status
- active
Lot 4b - Newcastle upon Tyne - Commercial · JGH Property Services
- Signed
- 4 Apr 2024
- Value
- £50,873
- Status
- active
Lot 5a - County Durham - Residential · APM Cleaning & RepairSME
- Signed
- 4 Apr 2024
- Value
- £94,913
- Status
- active
Lot 5b - County Durham - Commercial · APM Cleaning & RepairSME
- Signed
- 4 Apr 2024
- Value
- £49,666
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Northumberland East – Residential | 6bids | — | — | — |
| 2 · Northumberland East - Commercial | 7bids | — | — | — |
| 3 · Northumberland West - Residential | 6bids | — | — | — |
| 4 · Northumberland West - Commercial | 6bids | — | — | — |
| 5 · North Tyneside, South Tyneside & Gateshead - Residential | 6bids | — | — | — |
| 6 · Newcastle upon Tyne - Residential | 8bids | — | — | — |
| 7 · Newcastle upon Tyne - Commercial | 8bids | — | — | — |
| 8 · County Durham - Residential | 7bids | — | — | — |
| 9 · County Durham - Commercial | 8bids | — | — | — |
| 10 · Darlington, Stockton & Teesside - Residential | 7bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Karbon Homes LimitedReview body
Bidders & participating suppliers
3 commercial parties on the notice- APM CLEANING & REPAIR LTD.Awarded supplier
- Ideal Cleaning Services LimitedAwarded supplier
- JGH Property ServicesAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria