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Find a TenderAwardedContract details notice
Published 24 Feb 2026, 11:24 GMT

Official UK procurement notice

Provision of Promotional Items

Official notice

Authority: South Wales Fire and Rescue Service (Police & fire)·Consortium: 2 public authorities

Framework agreement3 lotsGoodsBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: Wales (UKL)
Framework ceiling (notional)£162,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 24 Mar 2026awarded 3 Jul 2026
Lots 3see the lot list below
Framework period 3 yrsends 10 May 2029 · up to 10 May 2030 with extensions · starts 11 May 2026

What is being bought3 lots · detail below

Published requirement description

Contract details notice for the award of a contract for the provision of promotional items.

CPV: Information and promotion products

How this framework works

From the published notice
Type
Closed framework
Call-offs
every call-off is a further competition among the appointed suppliers
Framework period
3 yrs · up to 4 yrs from 11 May 2026
Published description of the framework

The call-off mechanism for this framework is to run individual mini-competitions by contacting all suppliers appointed to the relevant Lot for a quote each time an order is required.

Lots and requirements (3)Procurement structure

3 lots · all with a published value · same evaluation weights on every lot

Every one of these 3 lots carries the same published figure, £54,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1StationeryAwardedRenewal 3 yrsSMEceiling above

Provision of printed stationery

Contract period: 11 May 2026 – 10 May 2029 (3 yrs) · up to 10 May 2030 with extensions
Delivery: WalesEligibility: SME eligible
Extensions: This contract will include an optional extension period of 12 months following the expiry of the initial three year period.
39294100 Information and promotion products
Lot #2ClothingAwardedRenewal 3 yrsSMEceiling above

Provision of promotional printed clothing.

Contract period: 11 May 2026 – 10 May 2029 (3 yrs) · up to 10 May 2030 with extensions
Delivery: WalesEligibility: SME eligible
Extensions: Within the contract there is an optional 12 month extension period that may be exercised upon expiry of the initial three year contract period.
39294100 Information and promotion products
Lot #3CorporateAwardedRenewal 3 yrsSMEceiling above

Provision of promotional printed miscellaneous items.

Contract period: 11 May 2026 – 10 May 2029 (3 yrs) · up to 10 May 2030 with extensions
Delivery: WalesEligibility: SME eligible
Extensions: Within the contract there is an optional extension period of 12 months following the initial three year contract period.
39294100 Information and promotion products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 40%Price: 60%
Published award criteria (2)
  • Price: Pricing evaluation as per tender documents
  • Quality: Quality criteria evaluation as per tender documents
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Provision of Promotional Items” is a framework: the contest is a place on its panel, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
24 Feb 2026, 11:24 GMT
Last source update
4 Aug 2026, 11:57 BST
Authority reference
SWT039
FTS notice number
2026/S 000-016396
Latest notice
Contract details notice (UK7)
Classification (CPV)
Information and promotion products
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-065ad3 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Appointment period ends
24 Mar 2026, 12:00 GMT
Clarification deadline
17 Mar 2026, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.sell2wales.gov.wales ↗

Timeline

24 Feb 2026 → 4 Aug 2026 · 5 dates
  1. Tender notice published240 days ago
    24 Feb 2026, 11:24 GMT
  2. Clarification questions by219 days ago
    17 Mar 2026, 17:00 GMT
  3. Admission / appointment period ends212 days ago · period end, not a bid countdown
    24 Mar 2026, 12:00 GMT
  4. Contract starts164 days ago
    11 May 2026, 00:00 BST
  5. Latest notice published79 days ago
    4 Aug 2026, 11:57 BST

Notice history

3 events · 2 releases on Find a Tender · since 24 Feb 2026
  1. Tender notice published
    24 Feb 2026, 11:24 GMT
    UK4
  2. Contract details notice published
    4 Aug 2026, 11:57 BST
    UK7
  3. Status changed to complete
    4 Aug 2026, 11:57 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Contracts signed 3latest 3 Jul 2026

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £54,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Provision of Promotional Items - Lot 1, Stationery

    Signed
    3 Jul 2026
    Value
    ceiling above
    Period
    4 Jul 2026 – 3 Jul 2029 · up to 3 Jul 2030 with extensions
    Status
    active
    Extensions
    An optional 12-month extension period is available under this framework agreement

  • Provision of Promotional Items - Lot 2, Clothing

    Signed
    3 Jul 2026
    Value
    ceiling above
    Period
    4 Jul 2026 – 4 Jul 2029 · up to 4 Jul 2030 with extensions
    Status
    active
    Extensions
    A 12-month optional extension period is available under this framework agreement.

  • Provision of Promotional Items - Lot 3, Corporate

    Signed
    3 Jul 2026
    Value
    ceiling above
    Period
    4 Jul 2026 – 3 Jul 2029 · up to 3 Jul 2030 with extensions
    Status
    active
    Extensions
    A 12-month optional extension period is available under this framework agreement.

Contracting authority & participating public bodies

2 public bodies on the notice

South Wales Fire and Rescue Service

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PQMW-9436-MMYZ South Wales Fire and Rescue Service Headquarters, Llantrisant, Wales, CF72 8LXContact name, email

Consortium members and other public bodies

Framework contractors & participating bidders

3 commercial parties on the notice
  • Allwag Promotions LtdFramework contractorGB-PPON: PXNM-7885-JLRJ Merchandise House, Essex, East of England, CM3 2DPContact email
  • Sional LtdFramework contractorGB-PPON: PRCL-3231-DBZR Dol Hyfryd, St Asaph, Wales, LL17 0TEContact email
  • The Purple Company (UK) LtdFramework contractorGB-PPON: PTTT-2254-VGLX Unit 1, Hennock Court, Exeter, South West, EX2 8RUContact email

Official documents & specifications (11)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender