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#h6vhtk-06f4b8
Published 8 Sept 2026, 14:45 BST
Official UK Procurement Procedure

Provision of Process Serving

Caerphilly County Borough Council
Local Council
services
SME eligible
VCSE eligible
Below threshold
Special Regime: {"lightTouch"}
Legal services
Wales (UKL16)
Published value
£50,000
≈ £12,491 / year
Submission deadline
Open opportunity
planning
Lots published
1
Lots published in procedure
Contract duration
4 yrs (with extension options)
Starts 1 Dec 2026, 00:00 GMT
Electronic Sourcing Gateway:
Published portal

What is being bought & procurement scope

Procurement Scope & Specification
Tenderline summary generated from the published notice
Executive Summary: Caerphilly County Borough Council: "Provision of Process Serving ". Published status: planning. Published value: £50,000. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Official Requirement Description:
Caerphilly County Borough Council ("the Council") is undertaking pre-market engagement to inform a future procurement for the Provision of Process Serving. he Council relies on process serving services to support statutory and court proceedings, primarily in relation to Public Law Outline (PLO) matters and care proceedings. These services are time-critical and require providers to deliver court-compliant evidence of service whilst ensuring compliance with safeguarding, information governance and legal requirements. The Council is seeking to better understand the current market capabilities, available delivery models, and emerging innovations before commencing a formal procurement process. The Council is therefore looking to procure a Process Serving service.

Lots and requirements (1)

Procurement Structure
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    planning
    Renewal
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract period:
    1 Dec 2026 — 30 Nov 2030 (4 yrs)
    Eligibility:
    SME eligible
    VCSE eligible
    Options / extension:
    Renewal options

Qualification snapshot & criteria

Go / No-Go Decision Box
Criteria & entry requirements
Evaluation weighting
Award criteria weighting not published in structured data — consult the tender pack documents.
Incumbent & Market Position
Top Retained Vendor (Authority Spend)MATRIX SCM LIMITEDHolds 71.3% of historical attributable spend
High Concentration
Entry requirements & qualification
  • Turnover Benchmark
    Guideline requirement: ~£24,983 annual turnover.Per Cabinet Office EFS 2026 & Sourcing Playbook: general proportionality cap (~2× run-rate), not an automatic disqualifier.
  • Insurance Commitments (No Upfront Purchase Needed)
    Standard public thresholds: Employer Liability (£5m), Public Liability (£5m-£10m), Professional Indemnity (£1m-£5m).✓ Commitment required upon award only — no upfront policy purchase needed to bid
  • Accreditations & Security Vetting
    Check tender pack for Cyber Essentials Plus (PPN 014 risk-proportional), ISO 27001/9001, and BPSS / SC security clearance requirements for named delivery personnel.
  • Contract Duration & Term OptionsExpected duration: 4 yrs (with extension options)
    • Source: Cabinet Office Sourcing Playbook & EFS Guidance.

    Buyer track record & authority intelligence: Caerphilly County Borough Council

    Rolling 24 months
    Derived from OCDS data
    Published track record for Caerphilly County Borough Council. These figures describe rolling 24 months, not a forecast of bids or a measure of buyer bias.
    Avg price drop
    Not availableEarly / insufficient sample
    Requires 5 comparable published awards
    Competition Density
    16Bids / Report (median)
    Single-bidder rate: 0% · Mean: 17.7 bids
    Supplier Concentration
    High Concentration
    MATRIX SCM LIMITEDTop vendor: 71.3% of attributable value
    Published spend
    £1,715,911Historical spend
    Cumulative GBP spend across 15 retained awards
    Methodology & coverage notes (15 active published awards)
    Coverage: 15 active published awards; 7 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
    Historical Awarded Suppliers in this Category (CPV 79):
    Supplier Name
    Historic Awards
    Attributable Value
    Avg. Price Discount
    MATRIX SCM LIMITED1 win£1,224,044No published budget
    ARP Research Ltd1 win£108,100No published budget
    Route Sales and Media Ltd1 win£104,000No published budget
    NATIONAL MUSEUM OF WALES1 win£101,246No published budget
    ATEBOL CYFYNGEDIG1 win£49,571-48.4% below budget

    Sector Market Benchmark & Opportunity Radar

    CPV 79 · UK Sector Analysis
    Observed CPV-sector evidence
    Suitable for SMEs
    Prepared 8 Sept 2026, 16:25 BST
    Observed CPV-sector evidence where it exists, with clearly labelled UK all-sector context for sparse fields; this is market context, not a bid forecast.
    Median Winning Discount
    0%
    CPV sector evidence · 526 comparable price observations
    Typical Bids Received
    4reported bids
    CPV sector evidence · 6,454 published bid reports
    Decision Velocity
    ~50 days
    CPV sector evidence · median from 430 completed procedures
    Notice Stability
    Stable notice
    Published terms remained unchanged
    Top Contenders in this Sector (CPV 79)
    Active commercial suppliers winning public contracts in this field
    Supplier
    Awards won
    Total awarded value
    Avg. winning discount
    LOCKHEED MARTIN UK LIMITEDCRN: PNLV-4275-TLYW
    		127 contractsNot disclosedAt ceiling / not disclosed
    KONGSBERG NORCONTROL LIMITEDCRN: PPYC-1178-HXWN
    		127 contractsNot disclosedAt ceiling / not disclosed
    SPACEFLUX LTDCRN: PZRP-1811-DLNX
    		127 contractsNot disclosedAt ceiling / not disclosed
    SKYRORA LIMITEDCRN: PZVZ-7296-VJDT
    		127 contractsNot disclosedAt ceiling / not disclosed
    SCAN ASSOCIATES LTDCRN: 10155969
    		126 contractsNot disclosedAt ceiling / not disclosed
    TTP PLCCRN: PNGY-6876-NPML
    		122 contractsNot disclosedAt ceiling / not disclosed
    Bornea Dynamics LimitedCRN: PBQT-1941-CDMP
    		117 contractsNot disclosedAt ceiling / not disclosed
    AIRBUS DEFENCE AND SPACE LIMITEDCRN: PXTC-3157-GCRP
    		111 contractsNot disclosedAt ceiling / not disclosed
    TELESPAZIO UK LIMITEDCRN: PVQP-7147-CRHL
    		93 contractsNot disclosedAt ceiling / not disclosed
    HEO ROBOTICS (UK) LTDCRN: PZHW-5821-TNVQ
    		88 contractsNot disclosedAt ceiling / not disclosed
    Comparable Published Opportunities & Re-tender Precedents
    Ranked by multi-factor similarity score
    Historic records ranked from matching published evidence. They serve as research precedents for contract scoping, specifications, and previous awardees.
    Published procedure
    Published value
    Matching evidence
    Provision of an E Bulk Solution for the Administration of Disclosure and Barring Service (DBS)Caerphilly County Borough Council · 7 Sept 2026, 11:31 BST
    		£100,000
    same CPV family
    same authority
    same region
    Cytundeb Fframwaith ar gyfer Adnoddau Addysgol / Framework Agreement for Educational ResourcesCaerphilly County Borough Council · 1 Sept 2026, 15:57 BST
    		£27,200,000
    same CPV family
    same authority
    Cynhyrchu a chyhoeddi Canllawiau astudio ac adolygu, yn Gymraeg ac yn Saesneg / Production and publication of Welsh and English Study and Revision GuidesCaerphilly County Borough Council · 8 Sept 2026, 08:49 BST
    		£320,000
    same CPV family
    same authority
    PAS 2038 Commercial Retrofit AssessmentsMilton Keynes City Council · 28 Aug 2026, 15:55 BST
    		£40,000
    same CPV family
    similar value band
    CEFAS26-109 RFQ for Sediment Coring Survey Services aboard RV Cefas EndeavourCENTRE FOR ENVIRONMENT, FISHERIES AND AQUACULTURE SCIENCE · 7 Sept 2026, 11:57 BST
    		£33,333
    same CPV family
    similar value band
    Method: tender-intelligence-v1. Empirical OCDS facts and cross-sector percentiles; missing fields remain unrecorded.SME Friendly Qualification Criteria

    Procedure terms & legal framework

    Procedure methodStandard public procedureLegal basis
    UKPGA · 2023/54
    Procurement Act 2023
    		Procurement categoryservices
    Notice statusplanningProcurement thresholdSub-thresholdRegulatory regime{"lightTouch"}
    Commercial structureStand-alone contract (No framework)Competition typeCompetitive procedureGPA WTO coveredUnspecified in notice
    Recurring procurementNo (One-off requirement)First published8 Sept 2026, 14:45 BSTLast source update8 Sept 2026, 14:45 BST
    Estimated future notice7 Oct 2026, 23:59 BSTClassification (CPV)Legal services
    Delivery area
    Wales (UKL16)
    Official Registry OCIDocds-h6vhtk-06f4b8
    Timeline
    1. Pipeline notice
      8 Sept 2026, 14:45 BST
    2. Procedure published
      8 Sept 2026, 14:45 BST
    3. engagement
      2 Oct 2026, 23:59 BST · scheduled
      The Purpose of preliminary market engagement is to advise and engage with the Market prior to going to tender for the Provision of Process Serving. To register an interest Service Providers must send their request via email to [email protected]. **please note registering an interest against this notice on sell2wales may not get recorded by the Council** All requests must be received by 16:00 hours Tuesday 22 September 2026 to the procurement inbox. This notice is to commence market engagement prior to going to tender to understand services available to the Council. Please note that this notice is not a contract notice for a call for competition, it is to advise the market of the Councils intension to visit the market for such services in the future. Full details of service specification shall be issued with the call for competition and will be fully detailed in the tender documents. The Council reserves the right to hold a supplier engagement event and will invite interested parties who register an interest to [email protected] It is intended that the contract will commence on 01 December 2026 for a period of four (4) years with the option to extend for up to a further period of two (2) years.

    Commercial outcome and contract awards

    Awards (0)No award published
    Contracts (0)No contract published
    Bid statisticsNo aggregate bid statistics published
    Notice history
    From official release and amendment events
    1. Official notice release published
      8 Sept 2026, 14:45 BST

    Buyer and organisations in this procedure

    Caerphilly County Borough Council

    Contracting authority
    Local Council
    GB-PPON-PWHP-2369-JPYL
    View buyer profile →

    Official Documents & Specifications (1)

    Official links; attachments are not copied