Find a TenderAwardedContract award notice
Published 5 Dec 2025, 12:27 GMT

Official UK procurement notice

Provision of a 16 Plus Support Service

Official notice

Authority: Caerphilly County Borough Council (Local council)

ServicesOpen procedureAbove thresholdLight touch regimeSME suitableVCSE suitable
Published estimate£3,000,000≈ £750k / year · £3,600,000 inc. VAT0.2% below published estimate
Submissions closed 14 Jan 2026awarded 10 Jun 2026
Award (standstill) to Taff Housing Association
Contract term 4 yrsends 28 Feb 2030 · up to 29 Feb 2032 with extensions · starts 1 Mar 2026

Re-procurement plannedProvision of Process Serving · tender expected

What is being bought

Published requirement description

This notice is to notify the market that the Council intends to award a contract to Taff Housing Association to provide a supported housing service for young people aged 16 to 18 years old who are Children Looked After/Care Leavers as defined in Section 105 - 115 of the Social Services and Wellbeing (Wales) Act 2014. The service will be available to young people aged 16 to 18 years, who are known to Social Services and being supported through the Caerphilly County Borough Council 16+ Team. The service will be available primarily to young people who hold category 1, 2 and 3 status as defined within the Act.

This notice is not a call for competition its to notify the market of the Councils decision following an open tender process and to commence the 8 day standstill period

The Contract shall be for an initial period of four (4) years from the 03 July 2026 to 30 June 2030, with the option to extend of a further period of up to twenty (24) months on an annual basis.

CPV: Health and social work services · Social work and related services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 4 yrsSMEVCSEPublished value£3,000,000
Contract period: 1 Mar 2026 – 28 Feb 2030 (4 yrs) · up to 29 Feb 2032 with extensionsValue: £3,000,000 exc. VAT · £3,600,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Option to extend of a further period of up to twenty (24) months on an annual basis.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price: Price 20% full details are in the ITT
  • Quality: Quality 80% Sub criteria Tender response 30% Interview 35% Presentation 35%

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
5 Dec 2025, 12:27 GMT
Last source update
23 Jun 2026, 12:13 BST
Award evaluation window
Submission end – 6 Feb 2026
Authority reference
CCBC/PS2933/25/HS
FTS notice number
2025/S 000-080121
Latest notice
Contract award notice (UK6)
Classification (CPV)
Health and social work servicesSocial work and related services
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-05ef9b Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
14 Jan 2026, 12:00 GMT
Clarification deadline
7 Jan 2026, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Submission address and any special instructions Tenderers must express an interest in this tender by completing the following process:1.Log in to the Proactis Supplier Portal at supplierlive.proactisp2p.com/Account/Login2 ↗. Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.).3.Enter your correct Organisation Name, Details and Primary Contact Details.4.Please make a note of the Organisation ID and User Name, then click "Register".5.You will then receive an email from the system asking you follow a link to activate your account.6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile.8.Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you willenter the Supplier Home page.11.From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button.12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents.14.You can now either complete your response or "Decline" this opportunity.All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email.If you require assistance please contact Jemma Ford 01443 863163 - [email protected] submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.

Timeline

5 Dec 2025 → 2 Jul 2026 · 8 dates
  1. Tender notice published321 days ago
    5 Dec 2025, 12:27 GMT
  2. Clarification questions by288 days ago
    7 Jan 2026, 17:00 GMT
  3. Submission deadline281 days ago
    14 Jan 2026, 12:00 GMT
  4. Award decision expected by258 days ago
    6 Feb 2026, 23:59 GMT
  5. Contract starts236 days ago
    1 Mar 2026
  6. Assessment summaries sent122 days ago
    23 Jun 2026, 00:00 BST
  7. Latest notice published121 days ago
    23 Jun 2026, 12:13 BST
  8. Standstill ends112 days ago
    2 Jul 2026, 23:59 BST

Notice history

4 events · 2 releases on Find a Tender · since 5 Dec 2025
  1. Tender notice published
    5 Dec 2025, 12:27 GMT
    UK4
  2. Contract award notice published
    23 Jun 2026, 12:13 BST
    UK6
  3. Status changed to complete
    23 Jun 2026, 12:13 BST
  4. Contract signature expected
    3 Jul 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £2,995,2841 award exc. VAT
Bids received 55 from SMEs
Awarded toValueDateStatus
Taff Housing Association3 Jul 2026 – 30 Jun 2030 · up to 30 Jun 2032Extensions: WITH THE OPTION TO EXTEND UP TO A FURTHER PERIOD OF TWENTY-FOUR (24) MONTHS EXTENDED ON AN ANNUAL BASIS£2,995,28410 Jun 2026standstill to 2 Jul 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders · 11 at stage one55—

Contracting authority & participating public bodies

Caerphilly County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PWHP-2369-JPYL Penallta House, Tredomen Park, Hengoed, Wales, CF82 7PGContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Taff Housing AssociationAwarded supplierGB-PPON: PNRL-4749-WBZG 305-317 Cowbridge Road Eas, Cardiff, Wales, CF5 1JDContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender