Provision of Planned Preventative Maintenance for Air Compressors at The Pirbright Institute

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    "description": "Project Background\nThe contract is for single supplier for the provision of Planned Preventative Maintenance (PPM) services for the Institute’s compressed air systems.\n1.1 The proposed contract will:\n1.2\tEnsure statutory and regulatory compliance\n1.3\tSafeguard operational resilience across the estate\n1.4\tDeliver cost predictability through planned maintenance\n1.5\tEnhance asset lifecycle management and performance monitoring\nScope of requirement\nThe scope shall include, as a minimum:\n•\tTwo service visits per compressor per annum (one minor and one major service unless otherwise specified)\n•\tServicing in full compliance with original equipment manufacturer (OEM) requirements\n•\tService dates agreed in advance between The Pirbright Institute Maintenance Scheduler and the Contractor’s nominated point of contact\n•\tAlignment of service delivery with the Institute’s planned building shutdown schedules, recognising that servicing may need to be phased rather than delivered in a single continuous visit\n•\tAssurance that compressed air supply remains operational at all times during servicing, achieved through the appropriate management of secondary/backup compressors and receivers\n•\tProvision of a dedicated engineer (or core engineering team), with a commitment to obtaining the necessary site security clearance to permit independent and unescorted working where authorised\n•\tEngineers suitably qualified and competent to sign off maintenance documentation before and after servicing, breakdown attendance, or additional works\n•\tProactive notification to the Client where any of the following require repair or replacement: air ends, compressor auto drains, flexible pipework\n•\tReplacement of consumables within the defined service scope\n•\tInspection of associated dryers, filtration systems, pipework, receivers, and safety devices\n•\tDigital service reporting provided at the point of service, detailing works undertaken, findings, recommendations, and asset condition\n•\tEmergency call-out provision with a target four-hour response time for critical assets\nManufacturers in Scope\nThe estate includes equipment manufactured by:\n•\tAtlas Copco\n•\tCompAir\n•\tHydrovane\n•\tBusch Vacuum Solutions\n•\tBeko Technologies\n•\tHPC\n•\tHi-Line\n•\tJORC\n1.8\tCompliance Requirements\nThe Contractor must ensure compliance with:\n•\tPressure Systems Safety Regulations 2000\n•\tHealth and Safety at Work etc. Act 1974\n•\tProvision and Use of Work Equipment Regulations 1998\n•\tControl of Substances Hazardous to Health Regulations 2002\nThe Contractor shall:\n•\tProvide RAMS for each visit\n•\tMaintain appropriate insurances\n•\tEnsure engineer competence and certification\n•\tOperate within site security protocols including accessing contained areas.",
    "tenderPeriod": {
      "endDate": "2026-05-06T12:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
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      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Submissions for this tender need to be made via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home .",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-COH-00559784",
      "name": "THE PIRBRIGHT INSTITUTE",
      "roles": [
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        "region": "UKJ25",
        "country": "GB",
        "locality": "Woking",
        "postalCode": "GU24 0NF",
        "countryName": "United Kingdom",
        "streetAddress": "Pirbright Laboratory Ash Road"
      },
      "details": {
        "url": "https://www.pirbright.ac.uk/",
        "classifications": [
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            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE",
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      "identifier": {
        "id": "00559784",
        "scheme": "GB-COH"
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      "contactPoint": {
        "email": "Procurement.department@pirbright.ac.uk"
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    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "026912-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-03-24T15:02:45Z",
  "ocid": "ocds-h6vhtk-0672fb",
  "buyer": {
    "id": "GB-COH-00559784",
    "name": "THE PIRBRIGHT INSTITUTE"
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  "tender": {
    "id": "EMS/AIRCOMP/2026",
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        "id": "1",
        "value": {
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          "currency": "AED",
          "amountGross": 299465.6
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        "status": "active",
        "renewal": {
          "description": "Optional 12 month extension"
        },
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        "awardCriteria": {
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              "type": "price",
              "numbers": [
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                  "number": 50,
                  "weight": "percentageExact"
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            },
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        "contractPeriod": {
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          "startDate": "2026-07-01T00:00:00+01:00",
          "maxExtentDate": "2030-06-30T23:59:59+01:00"
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    "items": [
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            "country": "GB",
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        "additionalClassifications": [
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            "scheme": "CPV",
            "description": "Pumps and compressors"
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          {
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          {
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          {
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            "scheme": "CPV",
            "description": "Repair and maintenance services of compressors"
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          {
            "id": "51134000",
            "scheme": "CPV",
            "description": "Installation services of compressors"
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    ],
    "title": "Provision of Planned Preventative Maintenance for Air Compressors  at The Pirbright Institute",
    "value": {
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      "currency": "GBP",
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    "documents": [
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        "url": "https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home",
        "description": "The ITT Pack can be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home",
        "documentType": "biddingDocuments"
      },
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
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      {
        "id": "026912-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/026912-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-03-24T15:02:45Z"
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    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
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    "awardPeriod": {
      "endDate": "2026-05-20T23:59:59+01:00"
    },
    "description": "Project Background\nThe contract is for single supplier for the provision of Planned Preventative Maintenance (PPM) services for the Institute’s compressed air systems.\n1.1 The proposed contract will:\n1.2\tEnsure statutory and regulatory compliance\n1.3\tSafeguard operational resilience across the estate\n1.4\tDeliver cost predictability through planned maintenance\n1.5\tEnhance asset lifecycle management and performance monitoring\nScope of requirement\nThe scope shall include, as a minimum:\n•\tTwo service visits per compressor per annum (one minor and one major service unless otherwise specified)\n•\tServicing in full compliance with original equipment manufacturer (OEM) requirements\n•\tService dates agreed in advance between The Pirbright Institute Maintenance Scheduler and the Contractor’s nominated point of contact\n•\tAlignment of service delivery with the Institute’s planned building shutdown schedules, recognising that servicing may need to be phased rather than delivered in a single continuous visit\n•\tAssurance that compressed air supply remains operational at all times during servicing, achieved through the appropriate management of secondary/backup compressors and receivers\n•\tProvision of a dedicated engineer (or core engineering team), with a commitment to obtaining the necessary site security clearance to permit independent and unescorted working where authorised\n•\tEngineers suitably qualified and competent to sign off maintenance documentation before and after servicing, breakdown attendance, or additional works\n•\tProactive notification to the Client where any of the following require repair or replacement: air ends, compressor auto drains, flexible pipework\n•\tReplacement of consumables within the defined service scope\n•\tInspection of associated dryers, filtration systems, pipework, receivers, and safety devices\n•\tDigital service reporting provided at the point of service, detailing works undertaken, findings, recommendations, and asset condition\n•\tEmergency call-out provision with a target four-hour response time for critical assets\nManufacturers in Scope\nThe estate includes equipment manufactured by:\n•\tAtlas Copco\n•\tCompAir\n•\tHydrovane\n•\tBusch Vacuum Solutions\n•\tBeko Technologies\n•\tHPC\n•\tHi-Line\n•\tJORC\n1.8\tCompliance Requirements\nThe Contractor must ensure compliance with:\n•\tPressure Systems Safety Regulations 2000\n•\tHealth and Safety at Work etc. Act 1974\n•\tProvision and Use of Work Equipment Regulations 1998\n•\tControl of Substances Hazardous to Health Regulations 2002\nThe Contractor shall:\n•\tProvide RAMS for each visit\n•\tMaintain appropriate insurances\n•\tEnsure engineer competence and certification\n•\tOperate within site security protocols including accessing contained areas.",
    "tenderPeriod": {
      "endDate": "2026-04-30T12:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
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      "electronicSubmissionPolicy": "allowed"
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    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Submissions for this tender need to be made via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home .",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-COH-00559784",
      "name": "THE PIRBRIGHT INSTITUTE",
      "roles": [
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        "postalCode": "GU24 0NF",
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}