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Find a TenderAwardedContract details notice
Published 16 May 2025, 09:16 BST

Official UK procurement notice

Provision of Pest Control Services

Official notice

Authority: London Borough of Hillingdon (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: London (UKI74)
Published estimate£1,900,000≈ £475k / year · £2,280,000 inc. VAT · 1 value update33.3% above final estimate
Submissions closed 18 Jul 2025awarded 18 Sept 2025
Awarded to John O'Conner Grounds Maintenance Ltd
Contract term 4 yrsends 31 Oct 2029 · up to 31 Oct 2032 with extensions · starts 1 Nov 2025

What is being bought

Published requirement description

The London Borough of Hillingdon will be running an open tender competition for an agreement (the Contract) for the Provision of Pest Control Services. The Council is seeking a Contractor to provide a fully managed pest control service to the residents of Hillingdon, from initial investigations, treatment (a one-off treatment or several) through to the control and eradication of pest borne contamination.

There will be an obligation under TUPE regulations, with 5 permanent members of staff currently employed on the contract.

Please see the Specification document for full details of the service requirements.

The proposed contract will be for a period of four (4) years with an option to extend for a further two (2) years, plus one (1) subject to the requirements of the service and the satisfactory performance of the contractor.

Hillingdon Council does not provide any guarantees or assurances in respect of the annual value or volumes of work, if any, which will be procured under this proposed

contract.

CPV: Pest-control services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 4 yrsSMEPublished value£1,900,000
Contract period: 1 Nov 2025 – 31 Oct 2029 (4 yrs) · up to 31 Oct 2032 with extensionsValue: £1,900,000 exc. VAT · £2,280,000 inc. VAT
Delivery: LondonEligibility: SME eligible
Extensions: The proposed contract will be for a period of four (4) years with an option to extend for a further two (2) years, plus one (1) subject to the requirements of the service and the satisfactory performance of the contractor.  
90922000 Pest-control services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Quality: 50%
  • Commercial: 50%
Published award criteria (2)
  • Quality
  • Commercial
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
16 May 2025, 09:16 BST
Last source update
14 Nov 2025, 11:16 GMT
Award evaluation window
Submission end – 29 Sept 2025
FTS notice number
2025/S 000-034040
Latest notice
Contract details notice (UK7)
Classification (CPV)
Pest-control services
Delivery area
London (UKI74)
Official registry OCID
ocds-h6vhtk-051544 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
18 Jul 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

All tender documents will be made available via the tender portal: supplierlive.proactisp2p.com ↗

Timeline

16 May 2025 → 14 Nov 2025 · 10 dates
  1. Planning notice published
    16 May 2025, 09:16 BST
  2. Market engagement
    3 Jun 2025, 23:59 BST

    Expressions of interest should be sent to:

    [email protected]

    Please quote "Pest control - market engagement" in the email title.

    (do not include any marking material)

    You will then be sent a short market engagement questionnaire, please then complete and return this by the stated deadline.

    We would encourage all interested parties to register for free at supplierlive.proactisp2p.com ↗ where this opportunity will be advertised.

  3. Next notice expected
    18 Jun 2025, 23:59 BST
  4. Tender notice published
    20 Jun 2025, 12:22 BST
  5. Submission deadline
    18 Jul 2025, 13:00 BST
  6. Assessment summaries sent387 days ago
    29 Sept 2025, 00:00 BST
  7. Award decision expected by386 days ago
    29 Sept 2025, 23:59 BST
  8. Standstill ends377 days ago
    8 Oct 2025, 23:59 BST
  9. Contract starts354 days ago
    1 Nov 2025
  10. Latest notice published341 days ago
    14 Nov 2025, 11:16 GMT

Notice history

11 events · 5 releases on Find a Tender · since 16 May 2025
  1. Preliminary market engagement notice published
    16 May 2025, 09:16 BST
    UK2
  2. Preliminary market engagement notice published
    23 May 2025, 15:28 BST
    UK2
  3. Tender notice published
    20 Jun 2025, 12:22 BST
    UK4
  4. Published value published: £1,900,000
    20 Jun 2025, 12:22 BST
  5. Status changed to active
    20 Jun 2025, 12:22 BST
  6. Procurement method changed
    20 Jun 2025, 12:22 BST
  7. Deadline published: 18 Jul 2025, 13:00 BST
    20 Jun 2025, 12:22 BST
  8. Contract award notice published
    29 Sept 2025, 10:23 BST
    UK6
  9. Status changed to complete
    29 Sept 2025, 10:23 BST
  10. Contract signature expected
    20 Oct 2025, 23:59 BST
    scheduled
  11. Contract details notice published
    14 Nov 2025, 11:16 GMT
    UK7
Published amendments (1)

https://supplierlive.proactisp2p.com/

Routine re-releases (5)
  • 2025-05: 2 releases · 16 May 2025, 23 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £2,532,3641 award inc. VAT; no net value published
Bids received 75 from SMEs
Contracts signed 1latest 31 Oct 2025
Awarded toValueDateStatus
John O'Conner Grounds Maintenance LtdSME1 Nov 2025 – 31 Oct 2029 · up to 31 Oct 2032Extensions: The contract will be for a period of four (4) years with an option to extend for a further two (2) years, plus one (1) subject to the requirements of the service and the satisfactory performance of the contractor.£2,532,364 inc. VAT18 Sept 2025Awarded

Contracts

  • Contract 1 · John O'Conner Grounds Maintenance LtdSME

    Signed
    31 Oct 2025
    Value
    £2,532,364 inc. VAT
    Period
    1 Nov 2025 – 31 Oct 2029 · up to 31 Oct 2032 with extensions
    Status
    active
    Extensions
    The proposed contract will be for a period of four (4) years with an option to extend for a further two (2) years, plus one (1) subject to the requirements of the service and the satisfactory performance of the contractor.

    No agreed KPIs: Below £5m

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7final-stage tenders50—

Contracting authority & participating public bodies

London Borough of Hillingdon

Contracting authorityPublic authority - sub-central government GB-PPON: PHZZ-4724-NYPH Civic Centre, Uxbridge, London, UB8 1UWContact email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationshttps://supplierlive.proactisp2p.com/Account/Registration/Register The full suite of tender document can be found via the tender portal, Proactis. Interested bidders must ensure they are registered on Proactis to access the opportunity

Notices published for this procedure