Official UK procurement notice
Provision of Minor Maintenance and Cleansing of Public Conveniences
Authority: Swale Borough Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionThe contracts involve opening and closing public conveniences; cleansing and maintaining them (undertaking minor maintenance works); providing consumables; undertaking hygiene services and dispose of corresponding waste.
CPV: Building-cleaning services · Cleaning and sanitation services · Cleaning services · Public conveniences · Sewage, refuse, cleaning and environmental services · Sterilisation, disinfection and hygiene devices
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£1,986,000 together) · same conditions of participation on every lot · same evaluation weights on every lotLot #11AwardedRenewalPublished value£1,620,000
The source published no individual description for this lot.
- Economic & financial standing
Satisfactory credit check (low or very low risk score)
Minimum turnover of 2 times the annual contract value
- Technical & professional ability
N/A
Lot #22AwardedRenewalPublished value£366,000
The source published no individual description for this lot.
- Economic & financial standing
Satisfactory credit check (low or very low risk score)
Minimum turnover of 2 times the annual contract value
- Technical & professional ability
N/A
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Economic & financial standing
Satisfactory credit check (low or very low risk score)
Minimum turnover of 2 times the annual contract value
- Technical & professional ability
N/A
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 24 Feb 2026, 19:05 GMT
- Last source update
- 12 May 2026, 15:53 BST
- Award evaluation window
- Submission end – 17 Mar 2026
- Authority reference
PA45- FTS notice number
2026/S 000-016684- Accelerated
- State of urgency
- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-065b95Find a Tender- Contract terms summary
Invoices should be submitted electronically to [email protected]
- Risks
Local Authorities face continued financial challenges. Future financial risks are unknown. With limited funds, Local Authorities have to regularly review and consider the value of non-statutory functions (of which public conveniences are a non statutory service). To mitigate against this risk and provide some longer term stability, Swale BC undertook a full review of public conveniences prior to this tender. Three facilities were closed prior to tender. The facilities (as best known at this point in time) where there may be future changes have been highlighted in the tender as a separate Lot. This transparent approach enables bidders to consider options for pricing, aware of the potential shorter-term outcomes. However, more future changes are entirely possible and unknown at this point in time.
Local Government Reform is likely to be a factor during the term of this contract. The impacts of this are unknown as yet.
The indexation clauses track national average indices for wages rather than minimum or real living wages. It is possible that minimum/ real living wages may rise at a higher rate than average wages. Bidders are to consider this as part of their pricing model.
Where the relevant conditions under Schedule 8 of the Act are satisfied, any modification of the Contract to remedy the identified risks is likely to be treated as a permitted contract modification in line with The Procurement Act 2023.
How it was run
Official notice- Submission deadline
- 8 Mar 2026, 23:55 GMT
- Clarification deadline
- 2 Mar 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
24 Feb 2026 → 12 May 2026 · 8 dates- Tender notice published240 days ago24 Feb 2026, 19:05 GMT
- Clarification questions by234 days ago2 Mar 2026, 12:00 GMT
- Submission deadline227 days ago8 Mar 2026, 23:55 GMT
- Award decision expected by218 days ago17 Mar 2026, 23:59 GMT
- Assessment summaries sent218 days ago18 Mar 2026
- Standstill ends208 days ago27 Mar 2026, 23:59 GMT
- Contract starts204 days ago1 Apr 2026, 00:00 BST
- Latest notice published163 days ago12 May 2026, 15:53 BST
Notice history
5 events · 3 releases on Find a Tender · since 24 Feb 2026- Tender notice published24 Feb 2026, 19:05 GMTUK4
- Contract award notice published18 Mar 2026, 16:40 GMTUK6
- Status changed to complete18 Mar 2026, 16:40 GMT
- Contract signature expected1 Apr 2026, 23:59 BSTscheduled
- Contract details notice published12 May 2026, 15:53 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · 11 award | |||
| Monitor Cleaning Services Ltd1 Apr 2026 – 31 Mar 2031 · up to 31 Mar 2032Extensions: The Council may extend the contract by periods of up to 12 months. · Options: The Authority reserves the right to directly award additional or repeat, goods, works or services in accordance with Schedule 5, paragraph 8 of the Act. | £1,458,825 | 18 Mar 2026 | Awarded |
| Lot 2 · 21 award | |||
| Monitor Cleaning Services Ltd1 Apr 2026 – 31 Mar 2027 · up to 31 Mar 2032Extensions: At the Authority's sole and exclusive option, the Contract Period may be extended for further periods of 1 year at a time up to a maximum of 5 additional years. · Options: The Authority reserves the right to directly award additional or repeat, goods, works or services in accordance with Schedule 5, paragraph 8 of the Act. | £337,149 | 18 Mar 2026 | Awarded |
Contracts
Provision of Minor Maintenance and Cleansing of Public Conveniences Lot 1 · Monitor Cleaning Services Ltd
- Signed
- 30 Apr 2026
- Value
- £1,458,825
- Period
- 1 May 2026 – 31 Mar 2031 · up to 31 Mar 2032 with extensions
- Status
- active
- Extensions
- The Council may extend the contract by periods of up to 12 months.
- Options
- The right to additional purchases while the contract is valid. The Authority reserves the right to directly award additional or repeat, goods, works or services in accordance with Schedule 5, paragraph 8 of the Act.
3 agreed KPIs: Quarterly performance data in respect of the facilities that records opening and closing times · Annual report to measure customer satisfaction · N/A
- Quarterly performance data in respect of the facilities that records opening and closing times, The Contractor shall provide quarterly performance data in respect of the facilities that records opening and closing times
- Annual report to measure customer satisfaction, The Contractor shall provide an annual report to measure customer satisfaction with the facilities, including satisfaction with the cleanliness standards.
- N/A
Provision of Minor Maintenance and Cleansing of Public Conveniences Lot 2 · Monitor Cleaning Services Ltd
- Signed
- 30 Apr 2026
- Value
- £337,149
- Period
- 1 May 2026 – 31 Mar 2027 · up to 31 Mar 2032 with extensions
- Status
- active
- Extensions
- At the Authority's sole and exclusive option, the Contract Period may be extended for further periods of 1 year at a time up to a maximum of 5 additional years.
- Options
- The right to additional purchases while the contract is valid. The Authority reserves the right to directly award additional or repeat, goods, works or services in accordance with Schedule 5, paragraph 8 of the Act.
3 agreed KPIs: Quarterly performance data in respect of the facilities that records opening and closing times · Annual report to measure customer satisfaction with the facilities · N/A
- Quarterly performance data in respect of the facilities that records opening and closing times, The Contractor shall provide quarterly performance data in respect of the facilities that records opening and closing times.
- Annual report to measure customer satisfaction with the facilities, The Contractor shall provide an annual report to measure customer satisfaction with the facilities, including satisfaction with the cleanliness standards.
- N/A
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · 1 | 1final-stage tenders · 9 at stage one | 1 | 0 | — |
| 2 · 2 | 1final-stage tenders · 9 at stage one | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Monitor Cleaning Services LtdAwarded supplier
Official documents & specifications (9)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender