Official UK procurement notice
Provision of Milk, Dairy, Eggs and Associated Services
Authority: Monmouthshire County Council (Local council)·Consortium: 2 public authorities
What is being bought10 lots · detail below
Published requirement descriptionThe Council has previously procured its milk and dairy products as part of a wider collaborative framework. The Council is however keen to ensure that food procurement aligns with the Councils ambition to be a zero-carbon county and its wider policies for decarbonisation and socially responsible procurement.
The Council has also undertaken a review of its supply requirements including lotting, supply chain resilience and distribution and delivery needs which has necessitated a stand-alone procurement process to reflect our revised needs. We have introduced an alternative lotting strategy to enable micro and Small Medium Enterprises to access this procurement process, to increase supply chain resilience for essential commodities and to reflect the distribution requirements and geographic extent of the County.
CPV: Blue cheese · Cheddar cheese · Cheese products · Cheese spreads · Condensed milk · Cottage cheese · Dairy products · Eggs · Feta cheese · Flavoured yoghurt · Fresh cheese · Fresh cows' milk · +22 more
Lots and requirements (10)Procurement structure
10 lots · all with a published value (£257,000 together) · evaluation weights differ by lotLot #1Supply of whole, semi, skimmed, organic and plan based milkAwardedPublished value£96,000
Supply of whole, semi, skimmed, organic and plan based milk to Monmouthshire County Council Sites in North Monmouthshire
Lot #2Supply of chilled yoghurts, dairy and plant-based alternativesAwardedPublished value£4,000
Supply of chilled yoghurts, dairy and plant-based alternatives to Monmouthshire County Council Sites in North Monmouthshire
Lot #3Supply of frozen ice cream, dairy and plant alternativesCancelledPublished value£4,000
Supply of frozen ice cream, dairy and plant alternatives to Monmouthshire County Council sites in North Monmouthshire
Lot #4Supply of free range eggsAwardedPublished value£2,500
Supply of free range eggs to Monmouthshire County Council Sites in North Monmouthshire
Lot #5Supply of cheese, to include mild, mature and specialtyAwardedPublished value£34,000
Supply of cheese, to include mild, mature and specialty to Monmouthshire County Council sites in North Monmouthshire
Lot #6Supply of whole, semi, skimmed, organic and plan based milkAwardedPublished value£85,000
Supply of whole, semi, skimmed, organic and plan based milk to Monmouthshire County Council Sites in South Monmouthshire
Lot #7Supply of chilled yoghurts, dairy and plant-based alternativesAwardedPublished value£3,000
Supply of chilled yoghurts, dairy and plant-based alternatives to Monmouthshire County Council sites in South Monmouthshire
Lot #8Supply of frozen ice cream, dairy and plant alternativesCancelledPublished value£3,500
Supply of frozen ice cream, dairy and plant alternatives to Monmouthshire County Council sites in South Monmouthshire
Lot #9Supply of free range eggsAwardedPublished value£2,000
Supply of free range eggs to Monmouthshire County Council Sites in South Monmouthshire
Lot #10Supply of cheese, to include mild, mature and specialtyAwardedPublished value£23,000
Supply of cheese, to include mild, mature and specialty to Monmouthshire County Council sites in South Monmouthshire
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Price carries 30 points on every lot: a 10% discount moves about 3 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 13 Jun 2024, 15:51 BST
- Last source update
- 26 May 2025, 09:02 BST
- Award evaluation window
- 26 Sept 2024 – …
- Authority reference
ERFX1000022- FTS notice number
2025/S 000-027454- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-046fcaFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Lots 3 and 8, ice cream, have not been awarded due to the low value and seasonal demand. There has been a discrepancy with the value advertised to market and the true awarded contract value. The per annum contract value advertised to market was based on historic spend data while the estimated volumes and subsequent award are based on predicted future usage. (WA Ref:151478)
How it was run
Official notice- Submission deadline
- 26 Sept 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bids opened
- 26 Sept 2024, 12:00 BST
Timeline
28 Jun 2024 → 26 May 2025 · 5 dates- Next notice expected28 Jun 2024, 00:00 BST
- Submission deadline26 Sept 2024, 12:00 BST
- Bids opened26 Sept 2024, 12:00 BST
- Bids must remain valid until26 Dec 2024, 23:59 GMT
- Notice published26 May 2025, 09:02 BST
Notice history
5 events · 3 releases on Find a Tender · since 27 Aug 2024- Status changed to active27 Aug 2024, 17:01 BST
- Procurement method changed27 Aug 2024, 17:01 BST
- Deadline published: 26 Sept 2024, 12:00 BST27 Aug 2024, 17:01 BST
- Buyer details updated27 Aug 2024, 17:01 BST
- Status changed to complete26 May 2025, 09:02 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Supply of whole, semi, skimmed, organic and plan based milk1 award | |||
| James DuroseSME | £443,754 † | — | Awarded |
| Lot 2 · Supply of chilled yoghurts, dairy and plant-based alternatives1 award | |||
| CASTELL HOWELL FOODS LIMITED | £112,047 † | — | Awarded |
| Lot 4 · Supply of free range eggs1 award | |||
| Country Fresh EggsSME | £35,687 † | — | Awarded |
| Lot 5 · Supply of cheese, to include mild, mature and specialty1 award | |||
| CASTELL HOWELL FOODS LIMITED | £336,423 † | — | Awarded |
| Lot 6 · Supply of whole, semi, skimmed, organic and plan based milk1 award | |||
| James DuroseSME | £443,754 † | — | Awarded |
| Lot 7 · Supply of chilled yoghurts, dairy and plant-based alternatives1 award | |||
| CASTELL HOWELL FOODS LIMITED | £112,047 † | — | Awarded |
| Lot 9 · Supply of free range eggs1 award | |||
| Country Fresh EggsSME | £35,687 † | — | Awarded |
| Lot 10 · Supply of cheese, to include mild, mature and specialty1 award | |||
| CASTELL HOWELL FOODS LIMITED | £336,423 † | — | Awarded |
2 further award records carry no date or value.
Contracts
Supply of whole, semi, skimmed, organic and plan based milk · James DuroseSME
- Signed
- 3 Jan 2025
- Value
- £443,754
- Status
- active
Supply of cheese, to include mild, mature and specialty · CASTELL HOWELL FOODS LIMITED
- Signed
- 3 Jan 2025
- Value
- £336,423
- Status
- active
Supply of chilled yoghurts, dairy and plant-based alternatives · CASTELL HOWELL FOODS LIMITED
- Signed
- 3 Jan 2025
- Value
- £112,047
- Status
- active
Supply of free range eggs · Country Fresh EggsSME
- Signed
- 3 Jan 2025
- Value
- £35,687
- Status
- active
Supply of cheese, to include mild, mature and specialty · CASTELL HOWELL FOODS LIMITED
- Signed
- 3 Jan 2025
- Value
- £336,423
- Status
- active
Supply of whole, semi, skimmed, organic and plan based milk · James DuroseSME
- Signed
- 3 Jan 2025
- Value
- £443,754
- Status
- active
Supply of chilled yoghurts, dairy and plant-based alternatives · CASTELL HOWELL FOODS LIMITED
- Signed
- 3 Jan 2025
- Value
- £112,047
- Status
- active
Supply of free range eggs · Country Fresh EggsSME
- Signed
- 3 Jan 2025
- Value
- £35,687
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Supply of whole, semi, skimmed, organic and plan based milk | 1bids · 1 electronic | 1 | — | — |
| 2 · Supply of chilled yoghurts, dairy and plant-based alternatives | 1bids · 1 electronic | 0 | — | — |
| 4 · Supply of free range eggs | 1bids · 1 electronic | 1 | — | — |
| 5 · Supply of cheese, to include mild, mature and specialty | 1bids · 1 electronic | 0 | — | — |
| 6 · Supply of whole, semi, skimmed, organic and plan based milk | 2bids · 2 electronic | 2 | — | — |
| 7 · Supply of chilled yoghurts, dairy and plant-based alternatives | 2bids · 2 electronic | 1 | — | — |
| 9 · Supply of free range eggs | 2bids · 2 electronic | 2 | — | — |
| 10 · Supply of cheese, to include mild, mature and specialty | 2bids · 2 electronic | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
3 commercial parties on the notice- CASTELL HOWELL FOODS LIMITEDAwarded supplier
- Country Fresh EggsAwarded supplier
- James DuroseAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria