Official UK procurement notice
Provision of Lift Maintenance Services (Planned & Reactive)
Authority: Windsor and Maidenhead Borough Council (Local council)
Sectors: Repair & Maintenance (50) Delivery: South East (UKJ)
Published estimate£260,000≈ £87k / year · £260,000 inc. VAT
Submissions closed 2 Jun 2025awarded 8 Jul 2025
Awarded to RUBAX LIFTS LIMITED
Contract term 3 yrsends 31 Aug 2028 · up to 31 Aug 2030 with extensions · starts 1 Sept 2025
What is being bought
Published requirement descriptionLift Service contract which encompasses both reactive requirements and planned requirements.
- The authority expects to re-tender this requirement around 1 Mar 2030, 23:59 GMT.
CPV: Lift-maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£260,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Quality and Technical Ability Assessment: 40%
- Costs For Service and Maintenance Activities: 60%
Published award criteria (2)
- Costs For Service and Maintenance Activities
- Quality and Technical Ability Assessment
What this means for your bid
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Mar 2030
- First published
- 25 Apr 2025, 09:05 BST
- Last source update
- 12 Aug 2025, 13:37 BST
- Award evaluation window
- Submission end – 7 Jul 2025
- Authority reference
Lift Maintenance- FTS notice number
2025/S 000-016914- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050753Find a Tender
How it was run
Official noticeRun through: Jaggaer · Who buys & how to bid on JAGGAER
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
- Submission deadline
- 2 Jun 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
25 Apr 2025 → 1 Sept 2025 · 7 dates- Tender notice published25 Apr 2025, 09:05 BST
- Submission deadline2 Jun 2025, 13:00 BST
- Award decision expected by7 Jul 2025, 23:59 BST
- Assessment summaries sent8 Jul 2025, 00:00 BST
- Standstill ends18 Jul 2025, 23:59 BST
- Latest notice published12 Aug 2025, 13:37 BST
- Contract starts1 Sept 2025, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 25 Apr 2025- Tender notice published25 Apr 2025, 09:05 BSTUK4
- Contract award notice published8 Jul 2025, 14:38 BSTUK6
- Status changed to complete8 Jul 2025, 14:38 BST
- Contract signature expected21 Jul 2025, 23:59 BSTscheduled
- Contract details notice published12 Aug 2025, 13:37 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value (inc. VAT) £260,0001 award inc. VAT; no net value published
Bids received 55 from SMEs
Contracts signed 1latest 1 Aug 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| RUBAX LIFTS LIMITEDSME1 Sept 2025 – 31 Aug 2028 · up to 31 Aug 2030Extensions: The term of the Contract may be extended for two (2) further one (1) year periods at the sole option of the Authority. Any extension of the Contract will be on the terms and conditions agreed in the Initial Term of Service provision, unless such terms have been amended with the agreement of both parties. | £260,000 inc. VAT | 8 Jul 2025 | Awarded |
Contracts
Contract 1 · RUBAX LIFTS LIMITEDSME
- Signed
- 1 Aug 2025
- Value
- £260,000 inc. VAT
- Period
- 1 Sept 2025 – 31 Aug 2028 · up to 31 Aug 2030 with extensions
- Status
- active
- Extensions
- The term of the Contract may be extended for two (2) further one (1) year periods at the sole option of the Authority. Any extension of the Contract will be on the terms and conditions agreed in the Initial Term of Service provision, unless such terms have been amended with the agreement of both parties.
6 agreed KPIs: Percentage of PPM visits completed · Percentage of first-time fixes · Percentage of visits attended in accordance with the priority codes …
- Percentage of PPM visits completed
- Percentage of first-time fixes
- Percentage of visits attended in accordance with the priority codes
- Timely and Accurate Reporting of KPIs
- Timely Invoicing
- Accuracy of Invoicing
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders · 6 at stage one | 5 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- RUBAX LIFTS LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender