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Published 12 Sept 2023, 15:46 BST

Official UK procurement notice

Provision of Library Stock to East Midlands & Mid Anglia Library Consortium

Official notice

Authority: Nottinghamshire County Council (Local council)·Consortium: 10 public authorities

Framework agreement2 lotsGoodsOpen procedureSME suitableMax 2 lots per supplier
Sectors: Printed matter and related products (22)Recreational, cultural and sporting services (92) Delivery: East Midlands (UKF1)East of England (UKH11)
Framework ceiling (notional)£9,138,400total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 17 Oct 2023awarded 23 Nov 2023
Lots 2max 2 won per supplier

What is being bought2 lots · detail below

Published requirement description

Nottinghamshire County Council (NCC) ‘the Council’ ran an open tender process on

behalf of the East Midlands and Mid Anglia Libraries Consortium (EMMA) to establish a new

framework agreement for the supply of Library stock materials.

This is a collaborative procurement exercise undertaken by the following consortium

members; Cambridgeshire County Council, Inspire, Nottingham City Council, Derbyshire

County Council, Derby City, Leicestershire County Council, Leicester City Council,

Peterborough City Council and Rutland County Council District Council and any resulting

framework agreement will be entered into on behalf of the Consortium by Derby City Council

as the lead member of the consortium. Each member of the Consortium will be responsible

for calling off the services they require.

This new framework agreement will replace the current framework ‘Provision of Library

Stock to East Midlands & Mid Anglia Library (EMMAC) consortium’ reference DN433696

which will end on the 31st of March 2024.

The term of the framework agreement will be for 4 years.

The call-off period will be for 4 years with the option of two extensions each of 12 months duration

To allow time for the call-off contracts and order forms to be completed and approved, there

will be a period of mobilisation between the Framework Agreement Commencement Date

and the Service Commencement Date. The Framework Agreement will commence from the

1st of February 2024 and the Service will commence from the 1st of April 2024.

This is a new competitive procurement process using an open procedure conducted in

accordance with the Public Procurement 2015 Regulations and advertised in the Find a

Tender Service Find high value contracts in the public sector GOV.UK (www.gov.uk ↗ ).

Please read all the tender documents. If you have any questions, please submit them through

the procurement portal using the messaging facility.

To register your interest in this tender and to view the tender documents, the tender is

published on www.eastmidstenders.org ↗

Reference DN684871

The closing date for the receipt of tenders was the 16th October 2023. A standstill period of 10 days commenced from the notification of outcome.

CPV: Library books · Library services · Printed books · Printed matter and related products

How this framework works

From the published notice
Bids received
2 bids received · 1 suppliers appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · win at most 2 of them · same evaluation weights on every lot
Lot #1Adult fiction, non-fiction books and standing ordersAwardedPublished value£5,309,600

Nottinghamshire County Council (NCC) ‘the Council’ is running an open tender process on

behalf of the East Midlands and Mid Anglia Libraries Consortium (EMMA) to establish a new

framework agreement for the supply of Library stock materials.

Lot 1 is for the provision of stock for adult fiction and non-fiction and for a standing order

service for the supply of adult titles. Bidders must be able to offer a website for stock

selection and stock ordering and must offer a frequent and reliable direct delivery service to

multiple locations to ensure a fast and efficient delivery of library stock.

A single supplier will be awarded to this lot Additional information: The estimated Year 1 expenditure for lot 1 is £1,327,400 which equates to which equates to a

total potential value of £5,309,600 over the maximum term of 4 years.

Please note that this is an indicative value and the Consortium cannot guarantee the value of

business under the framework agreement

Delivery: East Midlands, East of England
Extensions: The framework agreement is for a term of 4 years with no extensions. The call off period will be for 4 years with the option of two extensions each of 12 months duration.Variant bids: not allowed
22113000 Library books
Lot #2Children’s and young adult fiction and non-fiction books, books for education library services; including non-fiction to support Foundation, KS1 and KS2 and some provision for KS3 and KS4CancelledPublished value£3,828,800

Nottinghamshire County Council (NCC) ‘the Council’ is running an open tender process on

behalf of the East Midlands and Mid Anglia Libraries Consortium (EMMA) to establish a new

framework agreement for the supply of Library stock materials.

Lot 2 is for the provision of stock for children's and young adult fiction and non-fiction books,

books for education library services ; including non-fiction to support Foundation, KS1 and

KS2 and some provision for KS3 and KS4. The age range for purpose of this Lot is 0-19 years

old.

Bidders must be able to offer a website for stock selection and stock ordering and must offer

a frequent and reliable direct delivery service to multiple locations to ensure a fast and

efficient delivery of library stock Additional information: The estimated Year 1 expenditure for lot 2 is £957,200 which equates to which equates to a

total potential value of £3,828,800 over the maximum term of 4 years.

Please note that this is an indicative value and the Consortium cannot guarantee the value of

business under the framework agreement

Delivery: East Midlands, East of England
Extensions: The framework agreement is for a term of 4 years with no extensions. The call off period will be for 4 years with the option of two extensions each of 12 months duration.Variant bids: not allowed
22110000 Printed books92511000 Library services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Provision of Library Stock to East Midlands & Mid Anglia Library…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
12 Sept 2023, 15:46 BST
Last source update
8 Jan 2024, 14:54 GMT
Award evaluation window
17 Oct 2023 – …
Authority reference
DN684871
FTS notice number
2024/S 000-000530
Classification (CPV)
Library booksLibrary servicesPrinted booksPrinted matter and related products
Delivery area
East Midlands (UKF1)East of England (UKH11)
Official registry OCID
ocds-h6vhtk-03fc20 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
17 Oct 2023, 16:30 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
17 Oct 2023, 16:30 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

17 Oct 2023 → 8 Jan 2024 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    17 Oct 2023, 16:30 BST
  2. Bids opened
    17 Oct 2023, 16:30 BST
  3. Notice published
    8 Jan 2024, 14:54 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    8 Jan 2024, 14:54 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 22 from SMEs
Contracts signed 1latest 23 Nov 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Provision of Library Stock to East Midlands & Mid Anglia Library Consortium

    Signed
    23 Nov 2023
    Value
    £9,138,400
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Adult fiction, non-fiction books and standing orders2bids · 0 electronic2——

Contracting authority & participating public bodies

9 public bodies on the notice

Nottinghamshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Loughborough Road Westbridgford, Nottinghamshire, East Midlands, NG2 7QPContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

  • Cambridgeshire County CouncilContracting authority Cambridge, East of EnglandContact name, email, phone
  • Derby City CouncilContracting authority Deby, East MidlandsContact name, email, phone
  • Derbyshire County CouncilContracting authority Matlock, East MidlandsContact name, email, phone
  • Leicester City CouncilContracting authority Leicester, East MidlandsContact name, email, phone
  • Leicestershire County CouncilContracting authority Leicester, East MidlandsContact name, email, phone
  • Nottingham City CouncilContracting authority Nottingham, East MidlandsContact name, email, phone
  • Peterborough City CouncilContracting authority Peterborough, East of EnglandContact name, email, phone
  • Rutland County Council District CouncilContracting authority Oakham, East MidlandsContact name, email, phone

Dispute resolution & review bodies

  • The Royal Courts of JusticeReview body London

Framework contractors & participating bidders

1 commercial party on the notice
  • Peters LimitedFramework contractor 120 Bromsgrove Street, Birmingham, West Midlands, B5 6RJContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.