Official UK procurement notice
Provision of internal cleaning services
Authority: Bradley Stoke Town Council (Local council)
What is being bought
Published requirement descriptionBradley Stoke Town Council is the parish authority for Bradley Stoke. It is the second tier of local government after the South Gloucestershire Council. Its legal powers are granted to it and regulated by various government acts. The town population is of approximately 20,000. The Town Council supplements the provision of local government services in Bradley Stoke, and provides a range of social and recreational facilities, while promoting and representing the town with other national and statutory bodies. The town council is due to tender for a new cleaning services contract to cover 3 Activity Centres, skate park containers and the office building. The contract is being tendered and interested providers are invited to bid for all sites. The contract is to start in 1st December 2025, for a 3-year contract finishing 30th November 2028. The town council is seeking a cleaning services contractor to provide quality and best value cleaning services across the 5 sites, to include routine and periodic internal cleaning. Potential suppliers are invited to visit the sites accompanied by the sites manager who can answer any questions. Please contact the sites manager via email on [email protected]
Required Hours:
Jubilee Centre, Savages Wood Road, BS32 8HL: 12 hours per week.
3 Hours Monday + Friday. 2 Hours on Tuesday, Wednesday, and Thursday
With changing room cleaning needed on Thursdays or Fridays from Mid August to Mid May each year. 2 hours per week.
Council Office, Savages Wood Road, BS32 8HL: 5 hours per week, 1 hour per day.
Baileys Court Activity Centre. Baileys Court Road, BS32 8BH: 11 hours per week.
2.5 hours on Monday + Friday with 2 hours on Tuesdays, Wednesdays, and Thursdays.
Changing room cleaning between Mid April to Mid September .5 hours per week on Mondays + Fridays.
Brook Way Activity Centre, Brook Way, BS32 9DA: 7 Hours
2 hours Monday to Friday,
Bradley Stoke Skate Park: 2 hours per week.
1 hour on Mondays and Wednesdays. or before 3PM on Tuesdays and Thursdays.
**We will be running site visits on Monday 13th October 2025 for anyone interested in the contract to attend. Please arrive by 11am to the Jubilee Centre with your own transport and the sites manager will then take everyone around all the sites and answer any questions.**
Please note that any invitation to tender issued by Bradley Stoke Town Council is covered under the terms of the Bribery Act 2010.
The closing date is Monday 20th October 2025. All tenders should be submitted as sealed bids, clearly marked "Cleaning Opportunity" to the following address:
Philip Francis-Barber
Council Office
Jubilee Centre
Savages Wood Road
Bradley Stoke
South Gloucestershire
BS32 8HL
Tenders will be scored by closed meeting and the top 5 tenders presented to the finance committee on 22nd October 2025.
The successful tender will be subject to initial trial period of six months from the date of commencement of the contract. If the successful tender does not pass the initial trial period, they must remain in place until a new contractor is appointed.
Tenders must have a minimum of £5,000,000 public liability cover and any and all relevant insurance policies in place.
All chemicals and equipment are supplied by the successful tender and the council provides hand towels, hand soap, toilets rolls etc.
- The authority expects to re-tender this requirement around 1 Aug 2028, 23:59 BST.
CPV: Cleaning and sanitation services · Cleaning and sanitation services in urban or rural areas, and related services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£40,652
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Compliance with Requirements (10%): Checks whether the tender meets the Council's stated needs. Scoring Guide: 0 = Bid does not meet essential requirements (e.g., missing insurance, sites not covered, hours not addressed). 1 = Major gaps in compliance; significant omissions. 2 = Partially compliant; some key requirements unclear or not evidenced. 3 = Meets minimum requirements but with limited detail (e.g., hours matched but seasonal tasks not explained). 4 = Meets all requirements with good supporting detail. 5 = Fully compliant, with clear evidence of understanding, accurate schedules, and insurances in place.
- Relevant Experience & References (15%): Assesses contractor's track record delivering similar contracts. Scoring Guide: 0 = No relevant experience provided. 1 = Minimal or unrelated experience; no references. 2 = Some experience, but not directly comparable; weak references. 3 = Adequate experience with similar facilities; references acceptable. 4 = Strong experience with multiple, relevant contracts; positive references. 5 = Extensive experience in activity/community centres, offices, and public sector contracts; excellent references demonstrating reliability and quality.
- Method Statement & Service Delivery (25%): How the contractor proposes to deliver services, including cleaning schedules, quality control, and periodic works. Scoring Guide: 0 = No clear plan of delivery. 1 = Very limited method statement; generic and not tailored to sites. 2 = Method provided but vague or unrealistic; limited coverage of periodic cleaning. 3 = Clear method addressing routine/periodic cleaning; evidence of quality checks and basic contingency planning. 4 = Comprehensive, site-specific method covering all sites, schedules, and monitoring; contingency arrangements included. 5 = Outstanding, highly tailored proposal; includes detailed schedules, site-specific processes, robust monitoring systems, innovative solutions, and clear quality assurance framework.
- Staffing & Supervision Arrangements (15%): Evaluates adequacy of workforce and how performance will be managed. Scoring Guide: 0 = No staffing/supervision details. 1 = Insufficient staff proposed; no supervision described. 2 = Some details, but unclear training, cover for absence, or supervision structure. 3 = Adequate staffing plan with trained staff; basic cover and supervision arrangements. 4 = Strong staffing proposal with clear roles, supervision levels, absence cover, and staff support. 5 = Excellent, well-structured plan including recruitment, training, supervision, staff welfare, cover for sickness/holidays, and performance monitoring.
- Environmental & Sustainability Measures (10%): Focus on eco-friendly practices and reducing environmental impact. Scoring Guide: 0 = No evidence of environmental consideration. 1 = Minimal measures (e.g., vague statement about recycling). 2 = Some basic sustainable practices; limited detail. 3 = Good evidence of sustainable cleaning practices (eco products, waste minimisation). 4 = Strong commitment with clear examples (certifications, energy-efficient equipment, refill systems). 5 = Excellent approach, innovative and proactive sustainability measures (verified credentials, carbon reduction targets, supplier sustainability commitments).
- Health & Safety / Risk Management (10%): Assesses compliance with statutory H&S requirements and contractor's approach to safe working. Scoring Guide: 0 = No H&S evidence provided. 1 = Very limited evidence; no policies or risk management processes. 2 = Some basic policies (COSHH, accident reporting), but incomplete. 3 = Adequate H&S arrangements; standard documentation provided. 4 = Strong risk management approach, with evidence of staff training, PPE, COSHH compliance, safeguarding awareness. 5 = Excellent, proactive approach with full suite of policies, detailed risk assessments, regular training, monitoring and reporting systems, and strong compliance culture.
- Price / Value for Money (15%): Evaluates cost-effectiveness of the proposal in relation to quality and coverage. Scoring Guide: 0 = Unreasonably high or low price; poor value or unrealistic. 1 = Very poor value; costs significantly higher/lower than market norm without justification. 2 = Below average value; concerns about sustainability of bid. 3 = Reasonable value; price acceptable but not outstanding. 4 = Strong value; price competitive and proportionate to quality of service. 5 = Best value; highly competitive price with clear justification, realistic costings, and excellent quality.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Aug 2028
- First published
- 15 Sept 2025, 17:15 BST
- Last source update
- 20 Nov 2025, 15:54 GMT
- Award evaluation window
- Submission end – 22 Oct 2025
- Authority reference
BSTC-ASCC- FTS notice number
2025/S 000-056729- Accelerated
- State of urgency
- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059ab5Find a Tender
How it was run
Official notice- Submission deadline
- 17 Oct 2025, 17:00 BST
- Clarification deadline
- 16 Oct 2025, 17:00 BST
- Electronic submission
- Not allowed
- Accepted languages
- en
Cleaning Opportunity
Philip Francis-Barber
Council Office
The Jubilee Centre
Savages Wood Road
Bradley Stoke
BS32 8HL
Timeline
15 Sept 2025 → 2 Dec 2025 · 8 dates- Tender notice published15 Sept 2025, 17:15 BST
- Clarification questions by371 days ago16 Oct 2025, 17:00 BST
- Submission deadline370 days ago17 Oct 2025, 17:00 BST
- Award decision expected by364 days ago22 Oct 2025, 23:59 BST
- Assessment summaries sent336 days ago20 Nov 2025
- Latest notice published336 days ago20 Nov 2025, 15:54 GMT
- Contract starts325 days ago1 Dec 2025
- Standstill ends323 days ago2 Dec 2025, 23:59 GMT
Notice history
5 events · 3 releases on Find a Tender · since 15 Sept 2025- Tender notice published15 Sept 2025, 17:15 BSTUK4
- Tender notice published14 Oct 2025, 09:51 BSTUK4
- Contract award notice published20 Nov 2025, 15:54 GMTUK6
- Status changed to complete20 Nov 2025, 15:54 GMT
- Contract signature expected3 Dec 2025, 23:59 GMTscheduled
Published amendments (1)
A mistake in the Hours for Brook Way Activity Centre was made. Correction for these hours are 2 hours per day Monday to Friday total of 10 hours per week. Limited TUPE information available upon request.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CONCORD HOMECARE LTDSMEinternal cleaning services4 Dec 2025 – 30 Nov 2028 · up to 30 Nov 2030Extensions: If the contractor meets all pre defined and agreed KPI's and no issues with performance then the contract can agree in July 2025 to extend the contract for a further 2 years. | £197,340 | 19 Nov 2025standstill to 2 Dec 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 15final-stage tenders | 8 | 1 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- CONCORD HOMECARE LTDAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Ethical purchasing guideline
- Bidding documents and specifications Scoring criteria information
- Bidding documents and specifications Scoring Matrix spreadsheet
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender