← Back to search results

completeFind a Tender · UK12

Provision of ICT Managed Services

Buyer: Equals Trust →

View official notice ↗Official source

BuyerEquals Trust
Statuscomplete
Deadline28 Apr 2026
Value£3,000,000
Published17 May 2026

What is being bought

The source has not published a summary for this record.

Lot details

Lot LOT-0000

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

1

Statuscancelled

Documents & submission route

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-066b28
Latest release ID045162-2026
Latest release timestampSun May 17 2026 17:33:21 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/031140-2026
Tender statuscomplete
Procurement methodNot published
Procurement method detailsNot published
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source1
Awards in latest release1
Contracts in latest release0
Parties in latest release2

Notice history

DateEventReference
17 May 2026tenderCancellation045162-2026
2 Apr 2026tenderUpdate031140-2026
16 Mar 2026tender023566-2026

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
{
  "id": "045162-2026",
  "tag": [
    "tenderCancellation"
  ],
  "date": "2026-05-17T18:33:21+01:00",
  "ocid": "ocds-h6vhtk-066b28",
  "awards": [
    {
      "id": "1",
      "status": "cancelled",
      "relatedLots": [
        "LOT-0000"
      ],
      "statusDetails": "Following consideration of the clarifications raised and the discussions held during the virtual Q&A meeting, the Academy Trust has concluded that the current process will not deliver the outcome it requires. This is due to further work being needed to better define the scope of the service, together with the need to consider the current gaps in the IT asset information available and the pricing model.\nFor these reasons, a decision has been made to cancel the current tender process and restart it at a later date. The Trust's initial intention is to begin again with a period of pre-market engagement, and further information on this will be issued in due course.",
      "finalStatusDate": "2026-05-11T00:00:00+01:00"
    }
  ],
  "tender": {
    "id": "ET01.17",
    "lots": [
      {
        "id": "LOT-0000",
        "status": "complete"
      }
    ],
    "title": "Provision of ICT Managed Services",
    "status": "complete",
    "documents": [
      {
        "id": "045162-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/045162-2026",
        "format": "text/html",
        "noticeType": "UK12",
        "description": "Procurement termination notice on Find a Tender",
        "documentType": "tenderCancellationNotice",
        "datePublished": "2026-05-17T18:33:21+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    }
  },
  "parties": [
    {
      "id": "GB-PPON-PPCP-6759-YCGX",
      "name": "Equals Trust",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF16",
        "country": "GB",
        "locality": "Nottingham",
        "postalCode": "NG12 5FB",
        "countryName": "United Kingdom",
        "streetAddress": "c/o Keyworth Primary & Nursery School, Keyworth"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "PPCP-6759-YCGX",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Elizabeth Gregory",
        "email": "elizabeth.gregory@equalstrust.org"
      }
    },
    {
      "id": "GB-PPON-PPRM-9434-VNYQ",
      "name": "PHP Law LLP",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ],
      "address": {
        "region": "UKK43",
        "country": "GB",
        "locality": "Totnes",
        "postalCode": "TQ9 5RW",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes"
      },
      "identifier": {
        "id": "PPRM-9434-VNYQ",
        "scheme": "GB-PPON"
      },
      "roleDetails": "Tender process support",
      "contactPoint": {
        "name": "James Medforth",
        "email": "james.medforth@phplaw.co.uk",
        "telephone": "+44 01234567890"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
Complete JSON history (3 releases)
17 May 2026 · 045162-2026 · tenderCancellation
{
  "id": "045162-2026",
  "tag": [
    "tenderCancellation"
  ],
  "date": "2026-05-17T18:33:21+01:00",
  "ocid": "ocds-h6vhtk-066b28",
  "awards": [
    {
      "id": "1",
      "status": "cancelled",
      "relatedLots": [
        "LOT-0000"
      ],
      "statusDetails": "Following consideration of the clarifications raised and the discussions held during the virtual Q&A meeting, the Academy Trust has concluded that the current process will not deliver the outcome it requires. This is due to further work being needed to better define the scope of the service, together with the need to consider the current gaps in the IT asset information available and the pricing model.\nFor these reasons, a decision has been made to cancel the current tender process and restart it at a later date. The Trust's initial intention is to begin again with a period of pre-market engagement, and further information on this will be issued in due course.",
      "finalStatusDate": "2026-05-11T00:00:00+01:00"
    }
  ],
  "tender": {
    "id": "ET01.17",
    "lots": [
      {
        "id": "LOT-0000",
        "status": "complete"
      }
    ],
    "title": "Provision of ICT Managed Services",
    "status": "complete",
    "documents": [
      {
        "id": "045162-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/045162-2026",
        "format": "text/html",
        "noticeType": "UK12",
        "description": "Procurement termination notice on Find a Tender",
        "documentType": "tenderCancellationNotice",
        "datePublished": "2026-05-17T18:33:21+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    }
  },
  "parties": [
    {
      "id": "GB-PPON-PPCP-6759-YCGX",
      "name": "Equals Trust",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF16",
        "country": "GB",
        "locality": "Nottingham",
        "postalCode": "NG12 5FB",
        "countryName": "United Kingdom",
        "streetAddress": "c/o Keyworth Primary & Nursery School, Keyworth"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "PPCP-6759-YCGX",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Elizabeth Gregory",
        "email": "elizabeth.gregory@equalstrust.org"
      }
    },
    {
      "id": "GB-PPON-PPRM-9434-VNYQ",
      "name": "PHP Law LLP",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ],
      "address": {
        "region": "UKK43",
        "country": "GB",
        "locality": "Totnes",
        "postalCode": "TQ9 5RW",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes"
      },
      "identifier": {
        "id": "PPRM-9434-VNYQ",
        "scheme": "GB-PPON"
      },
      "roleDetails": "Tender process support",
      "contactPoint": {
        "name": "James Medforth",
        "email": "james.medforth@phplaw.co.uk",
        "telephone": "+44 01234567890"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
2 Apr 2026 · 031140-2026 · tenderUpdate
{
  "id": "031140-2026",
  "tag": [
    "tenderUpdate"
  ],
  "date": "2026-04-02T16:58:16+01:00",
  "ocid": "ocds-h6vhtk-066b28",
  "buyer": {
    "id": "GB-PPON-PPCP-6759-YCGX",
    "name": "Equals Trust"
  },
  "tender": {
    "id": "ET01.17",
    "lots": [
      {
        "id": "LOT-0000",
        "value": {
          "amount": 3000000,
          "currency": "GBP",
          "amountGross": 3600000
        },
        "status": "active",
        "options": {
          "description": "For the Trust to encompass any new schools that join the Trust and the procurement of Hardware and any related IT services that will be managed by the Provider on behalf of the Trust."
        },
        "renewal": {
          "description": "Option of two further, one year extensions"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": null,
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Service Delivery & Technical Support",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Support Structure & Service Level",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Asset & Software Management",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Hardware Procurement & Replacement",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Collaboration, Communication & Reporting",
              "type": "quality",
              "numbers": [
                {
                  "number": 7.5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Staff, Safeguarding & Compliance",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Sustainability & Value for Money",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Risk Management & Mobilisation",
              "type": "quality",
              "numbers": [
                {
                  "number": 7.5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Pricing Approach",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Network Environment",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-01-03T23:59:59Z",
          "startDate": "2027-01-04T00:00:00Z",
          "maxExtentDate": "2032-01-03T23:59:59Z"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated below: · Employer’s (Compulsory) Liability Insurance* = £5m · Public Liability Insurance = £5m · Professional Indemnity Insurance = £1m · Cyber Liability Insurance = £1m"
            },
            {
              "type": "technical",
              "description": "Relevant experience and contract examples: Provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in any combination from the education sector. To constitute a pass, at least one contract example provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. Required to have: • Cyber Essentials and/or ISO 27001 Accreditations or Competencies can be equivalents and can be confirmed will be in place in time for the start of the Contract."
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "LOT-0000",
        "relatedLot": "LOT-0000",
        "deliveryAddresses": [
          {
            "region": "UKF14",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72000000",
            "scheme": "CPV",
            "description": "IT services: consulting, software development, Internet and support"
          },
          {
            "id": "72253000",
            "scheme": "CPV",
            "description": "Helpdesk and support services"
          },
          {
            "id": "72500000",
            "scheme": "CPV",
            "description": "Computer-related services"
          },
          {
            "id": "72600000",
            "scheme": "CPV",
            "description": "Computer support and consultancy services"
          }
        ]
      }
    ],
    "title": "Provision of ICT Managed Services",
    "value": {
      "amount": 3000000,
      "currency": "GBP",
      "amountGross": 3600000
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "031140-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/031140-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-04-02T16:58:16+01:00"
      }
    ],
    "amendments": [
      {
        "id": "031140-2026",
        "description": "The Award Criteria has been updated to ensure it reflects the award criteria published in the tender pack."
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2031-03-03T23:59:59Z"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-06-04T23:59:59+01:00"
    },
    "description": "Equals Trust has issued a tender inviting contractors to provide ICT Managed Services. The aim of the contact is to have a consistent approach to IT support both for the pupils and the staff, moving over to a Trust model approach rolled out to all schools. This enables the Trust to maximise the effectiveness of the equipment and service, as well as helping to share resources and best practise across all sites. The proposed contract will encompass delivering the following services to the Trust which: a. are cost effective and delivers high quality technical support, system management and consultancy b. provides transparent all-inclusive pricing which allows accurate budgeting over the term of the Contract. c. provides a single point of contact for all of the Trust’s IT requirements and management of third-party providers. d. moves to a centralised Trust operating model, which has a consistent approach across schools. e. Centralises the management of the Contract at Trust level, rather than on an individual school by school basis.",
    "riskDetails": "Service outages disrupting teaching, safeguarding and exams Cyber security & data protection breaches involving pupil and staff data Safeguarding failures due to ineffective filtering or monitoring Over‑reliance on a single supplier, creating exit or resilience issues Poor change management causing disruption during school hours Insufficient skills or capacity from the provider Cost escalation or poor value for money over the contract term Non‑compliance with GDPR, FOIA and education regulations",
    "tenderPeriod": {
      "endDate": "2026-04-28T11:00:00+00:00"
    },
    "contractTerms": {
      "financialTerms": "The Contractor shall operate the Service efficiently and provide a commercial solution that offers best value to the Trust, proactively assessing where efficiencies can be made and discussing these and their cost benefits with the Trust. Invoicing will be monthly, in arrears from the end of the previous month. Where, during a monthly period, it has been identified, and agreed, that adjustments are required (in respect of service credits, additional works, errors or omissions), these will be taken account of within the invoice for the following month. The Contractor shall be aware of the following: a. The contract is a fixed price for the price per visit and therefore annual inflation must be built into the costs. b. No other pricing variance can be incorporated into the pricing for any year of the contract, including extensions."
    },
    "enquiryPeriod": {
      "endDate": "2026-04-21T11:00:00+00:00"
    },
    "hasRecurrence": true,
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103569&TID100108762&B=",
    "procurementMethodDetails": "Open procedure",
    "additionalProcurementCategories": [
      "goods"
    ]
  },
  "parties": [
    {
      "id": "GB-PPON-PPRM-9434-VNYQ",
      "name": "PHP Law LLP",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ],
      "address": {
        "region": "UKK43",
        "country": "GB",
        "locality": "Totnes",
        "postalCode": "TQ9 5RW",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes"
      },
      "identifier": {
        "id": "PPRM-9434-VNYQ",
        "scheme": "GB-PPON"
      },
      "roleDetails": "Tender process support",
      "contactPoint": {
        "name": "James Medforth",
        "email": "james.medforth@phplaw.co.uk",
        "telephone": "+44 01234567890"
      }
    },
    {
      "id": "GB-PPON-PPCP-6759-YCGX",
      "name": "Equals Trust",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF16",
        "country": "GB",
        "locality": "Nottingham",
        "postalCode": "NG12 5FB",
        "countryName": "United Kingdom",
        "streetAddress": "c/o Keyworth Primary & Nursery School, Keyworth"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "PPCP-6759-YCGX",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Elizabeth Gregory",
        "email": "elizabeth.gregory@equalstrust.org"
      }
    }
  ],
  "language": "en",
  "planning": {
    "noEngagementNoticeRationale": "The Trust did not carry out preliminary market engagement (PME) prior to tender publication to prepare for this procurement. Tenderers shall be aware that under the Act, the Trust is not obligated to carry out PME. The justification is that the requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known."
  },
  "initiationType": "tender"
}
16 Mar 2026 · 023566-2026 · tender
{
  "id": "023566-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-03-16T14:33:23Z",
  "ocid": "ocds-h6vhtk-066b28",
  "buyer": {
    "id": "GB-PPON-PPCP-6759-YCGX",
    "name": "Equals Trust"
  },
  "tender": {
    "id": "ET01.17",
    "lots": [
      {
        "id": "LOT-0000",
        "value": {
          "amount": 3000000,
          "currency": "GBP",
          "amountGross": 3600000
        },
        "status": "active",
        "options": {
          "description": "For the Trust to encompass any new schools that join the Trust and the procurement of Hardware and any related IT services that will be managed by the Provider on behalf of the Trust."
        },
        "renewal": {
          "description": "Option of two further, one year extensions"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": null,
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Service Delivery & Technical Support",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Support Structure & Service Level",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Asset & Software Management",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Hardware Procurement & Replacement",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Collaboration, Communication & Reporting",
              "type": "quality",
              "numbers": [
                {
                  "number": 7.5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Staff, Safeguarding & Compliance",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Sustainability & Value for Money",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Risk Management & Mobilisation",
              "type": "quality",
              "numbers": [
                {
                  "number": 7.5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Pricing Approach",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-01-03T23:59:59Z",
          "startDate": "2027-01-04T00:00:00Z",
          "maxExtentDate": "2032-01-03T23:59:59Z"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated below: · Employer’s (Compulsory) Liability Insurance* = £5m · Public Liability Insurance = £5m · Professional Indemnity Insurance = £1m · Cyber Liability Insurance = £1m"
            },
            {
              "type": "technical",
              "description": "Relevant experience and contract examples: Provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in any combination from the education sector. To constitute a pass, at least one contract example provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. Required to have: • Cyber Essentials and/or ISO 27001 Accreditations or Competencies can be equivalents and can be confirmed will be in place in time for the start of the Contract."
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "LOT-0000",
        "relatedLot": "LOT-0000",
        "deliveryAddresses": [
          {
            "region": "UKF14",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72000000",
            "scheme": "CPV",
            "description": "IT services: consulting, software development, Internet and support"
          },
          {
            "id": "72253000",
            "scheme": "CPV",
            "description": "Helpdesk and support services"
          },
          {
            "id": "72500000",
            "scheme": "CPV",
            "description": "Computer-related services"
          },
          {
            "id": "72600000",
            "scheme": "CPV",
            "description": "Computer support and consultancy services"
          }
        ]
      }
    ],
    "title": "Provision of ICT Managed Services",
    "value": {
      "amount": 3000000,
      "currency": "GBP",
      "amountGross": 3600000
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "023566-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/023566-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-03-16T14:33:23Z"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2031-03-03T23:59:59Z"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-06-04T23:59:59+01:00"
    },
    "description": "Equals Trust has issued a tender inviting contractors to provide ICT Managed Services. The aim of the contact is to have a consistent approach to IT support both for the pupils and the staff, moving over to a Trust model approach rolled out to all schools. This enables the Trust to maximise the effectiveness of the equipment and service, as well as helping to share resources and best practise across all sites. The proposed contract will encompass delivering the following services to the Trust which: a. are cost effective and delivers high quality technical support, system management and consultancy b. provides transparent all-inclusive pricing which allows accurate budgeting over the term of the Contract. c. provides a single point of contact for all of the Trust’s IT requirements and management of third-party providers. d. moves to a centralised Trust operating model, which has a consistent approach across schools. e. Centralises the management of the Contract at Trust level, rather than on an individual school by school basis.",
    "riskDetails": "Service outages disrupting teaching, safeguarding and exams Cyber security & data protection breaches involving pupil and staff data Safeguarding failures due to ineffective filtering or monitoring Over‑reliance on a single supplier, creating exit or resilience issues Poor change management causing disruption during school hours Insufficient skills or capacity from the provider Cost escalation or poor value for money over the contract term Non‑compliance with GDPR, FOIA and education regulations",
    "tenderPeriod": {
      "endDate": "2026-04-28T11:00:00+00:00"
    },
    "contractTerms": {
      "financialTerms": "The Contractor shall operate the Service efficiently and provide a commercial solution that offers best value to the Trust, proactively assessing where efficiencies can be made and discussing these and their cost benefits with the Trust. Invoicing will be monthly, in arrears from the end of the previous month. Where, during a monthly period, it has been identified, and agreed, that adjustments are required (in respect of service credits, additional works, errors or omissions), these will be taken account of within the invoice for the following month. The Contractor shall be aware of the following: a. The contract is a fixed price for the price per visit and therefore annual inflation must be built into the costs. b. No other pricing variance can be incorporated into the pricing for any year of the contract, including extensions."
    },
    "enquiryPeriod": {
      "endDate": "2026-04-21T11:00:00+00:00"
    },
    "hasRecurrence": true,
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103569&TID100108762&B=",
    "procurementMethodDetails": "Open procedure",
    "additionalProcurementCategories": [
      "goods"
    ]
  },
  "parties": [
    {
      "id": "GB-PPON-PPRM-9434-VNYQ",
      "name": "PHP Law LLP",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ],
      "address": {
        "region": "UKK43",
        "country": "GB",
        "locality": "Totnes",
        "postalCode": "TQ9 5RW",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes"
      },
      "identifier": {
        "id": "PPRM-9434-VNYQ",
        "scheme": "GB-PPON"
      },
      "roleDetails": "Tender process support",
      "contactPoint": {
        "name": "James Medforth",
        "email": "james.medforth@phplaw.co.uk",
        "telephone": "+44 01234567890"
      }
    },
    {
      "id": "GB-PPON-PPCP-6759-YCGX",
      "name": "Equals Trust",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF16",
        "country": "GB",
        "locality": "Nottingham",
        "postalCode": "NG12 5FB",
        "countryName": "United Kingdom",
        "streetAddress": "c/o Keyworth Primary & Nursery School, Keyworth"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "PPCP-6759-YCGX",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Elizabeth Gregory",
        "email": "elizabeth.gregory@equalstrust.org"
      }
    }
  ],
  "language": "en",
  "planning": {
    "noEngagementNoticeRationale": "The Trust did not carry out preliminary market engagement (PME) prior to tender publication to prepare for this procurement. Tenderers shall be aware that under the Act, the Trust is not obligated to carry out PME. The justification is that the requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known."
  },
  "initiationType": "tender"
}