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Find a TenderAwarded without competition
Published 4 Mar 2021, 15:35 GMT

Official UK procurement notice

Provision of Friction Lock Batons, Positive Lock batons and Holders, Refurbishment and Disposal services

Official notice

Authority: Office of the Surrey Police and Crime Commissioner (Police & fire)·Consortium: 2 public authorities

Framework agreement6 lotsGoodsAward procedure without prior publication of a call for competitionSME suitable
Sectors: Clothing, footwear, luggage articles and accessories (18)Security, fire-fighting, police and defence equipment (35)Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37) Delivery: UK
Framework ceiling (notional)£10,000,000total for 6 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 22 Sept 2021
Lots 6see the lot list below
Framework period 4 yrsends 1 Nov 2025 · extension options published · starts 2 Nov 2021

What is being bought6 lots · detail below

Published requirement description

Mini Competition under YPO 001073 - Further competition was held via In-tend but was unable to publish award notice through that portal.

  • Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

CPV: Batons · Garments for anti-ballistic protection · Handcuffs · Headgear and headgear accessories · Helmets · Police equipment · Police uniforms · Protective gear · Security, fire-fighting, police and defence equipment

How this framework works

From the published notice
Bids received
9 bids on the busiest of 6 lots · 15 suppliers appointed
Framework period
4 yrs from 2 Nov 2021

Lots and requirements (6)Procurement structure

6 lots · no lot values published · evaluation weights differ by lot
Lot #1Batons & Holders Including Optional Repair and Disposal ServiceAwardedRenewal 4 yrs
Contract period: 2 Nov 2021 – 1 Nov 2025 (4 yrs)
Delivery: UK · Guildford
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
18143000 Protective gear35811200 Police uniforms
Lot #2Handcuffs, Straps & Restraint Equipment & HoldersAwardedRenewal 4 yrs

Lot 2 is for the provision of Handcuffs, Straps & Restraint Equipment & Holders

Contract period: 2 Nov 2021 – 1 Nov 2025 (4 yrs)
Delivery: UK
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
35230000 Handcuffs
Lot #3Irritant Spray and HoldersAwardedRenewal 4 yrs

Lot 3 is for the provision of Irritant Spray and Holders

Contract period: 2 Nov 2021 – 1 Nov 2025 (4 yrs)
Delivery: UK
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
35000000 Security, fire-fighting, police and defence equipment
Lot #4Method of Entry / Door Breaching EquipmentAwardedRenewal 4 yrs

Lot 4 is for the provision of Method of Entry / Door Breaching Equipment

Contract period: 2 Nov 2021 – 1 Nov 2025 (4 yrs)
Delivery: UK
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
35200000 Police equipment
Lot #5Shields, Guards, Helmets and AccessoriesAwardedRenewal 4 yrs

Lot 5 is for the provision of Shields, Guards, Helmets and Accessories

Contract period: 2 Nov 2021 – 1 Nov 2025 (4 yrs)
Delivery: UK
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
18443000 Headgear and headgear accessories18444110 Helmets35200000 Police equipment35815000 Garments for anti-ballistic protection
Lot #6Road Policing Equipment Used for Control & RestraintAwardedRenewal 4 yrs

Lot 6 is for the provision of Road Policing Equipment

Contract period: 2 Nov 2021 – 1 Nov 2025 (4 yrs)
Delivery: UK
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
35200000 Police equipment

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

First published
4 Mar 2021, 15:35 GMT
Last source update
27 Mar 2023, 13:09 BST
Award evaluation window
22 Sept 2021 – …
Authority reference
JPS1102
FTS notice number
2023/S 000-008812
Classification (CPV)
BatonsGarments for anti-ballistic protectionHandcuffsHeadgear and headgear accessoriesHelmetsPolice equipmentPolice uniformsProtective gearSecurity, fire-fighting, police and defence equipment
Delivery area
UK
Official registry OCID
ocds-h6vhtk-029862 Find a Tender
Why no open competition
The procurement falls outside the scope of application of the directive
Published justification

Process was run via Call off under framework YPO 001073 via In-tend portal. The award notice could be published on In-tend so separate award published here.

Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
22 Sept 2021, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
22 Sept 2021, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

2 Jul 2021 → 27 Mar 2023 · 5 dates
  1. Next notice expected
    2 Jul 2021, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    22 Sept 2021, 14:00 BST
  3. Bids opened
    22 Sept 2021, 14:00 BST
  4. Contract starts
    2 Nov 2021
  5. Notice published
    27 Mar 2023, 13:09 BST

Notice history

7 events · 4 releases on Find a Tender · since 13 Aug 2021
  1. Published value updated to £10,000,000
    13 Aug 2021, 10:05 BST
    was £30,000,000
  2. Status changed to active
    13 Aug 2021, 10:05 BST
  3. Procurement method changed
    13 Aug 2021, 10:05 BST
  4. Deadline published: 22 Sept 2021, 14:00 BST
    13 Aug 2021, 10:05 BST
  5. Status changed to complete
    12 Nov 2021, 08:55 GMT
  6. Procurement method changed
    27 Mar 2023, 13:09 BST
  7. Buyer details updated
    27 Mar 2023, 13:09 BST
Routine re-releases (4)
  • 2021-03: 1 release · 4 Mar 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 15admitted to the panel · see the list ↓
Bids received 92 from SMEs · busiest of 6 lots
Contracts signed 8latest 10 Mar 2023

8 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 6 of these contracts carry the same published figure, £10,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Positive Lock Batons, Holders, Refurbishment and Disposal Services

    Signed
    10 Mar 2023
    Value
    £374,500
    Period
    … – 1 Nov 2025
    Status
    active

  • Friction Lock Batons, Refurbishment and Disposal Services

    Signed
    10 Mar 2023
    Value
    £164,500
    Period
    … – 1 Nov 2025
    Status
    active

  • Lot 1 - Batons & Holders Including Optional Repair and Disposal Service

    Signed
    21 Oct 2021
    Value
    ceiling above
    Period
    … – 1 Nov 2025
    Status
    active

  • Lot 2 - Handcuffs, Straps & Restraint Equipment & Holders

    Signed
    21 Oct 2021
    Value
    ceiling above
    Period
    … – 1 Nov 2025
    Status
    active

  • Lot 3 - Irritant Spray and Holders

    Signed
    21 Oct 2021
    Value
    ceiling above
    Period
    … – 1 Nov 2025
    Status
    active

  • Lot 4 - Method of Entry / Door Breaching Equipment

    Signed
    21 Oct 2021
    Value
    ceiling above
    Period
    … – 1 Nov 2025
    Status
    active

  • Lot 5 - Shields, Guards, Helmets and Accessories

    Signed
    21 Oct 2021
    Value
    ceiling above
    Period
    … – 1 Nov 2025
    Status
    active

  • Lot 6 - Road Policing Equipment Used for Control & Restraint

    Signed
    21 Oct 2021
    Value
    ceiling above
    Period
    … – 1 Nov 2025
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Batons & Holders Including Optional Repair and Disposal Service9bids · 2 electronic · 2 from abroad2——
2 · Handcuffs, Straps & Restraint Equipment & Holders9bids———
3 · Irritant Spray and Holders6bids———
4 · Method of Entry / Door Breaching Equipment6bids———
5 · Shields, Guards, Helmets and Accessories9bids———
6 · Road Policing Equipment Used for Control & Restraint3bids———

Contracting authority & participating public bodies

2 public bodies on the notice

Office of the Surrey Police and Crime Commissioner

Contracting authorityPolice & fireBody governed by public lawPublic order and safety N/A PO Box 412, Guildford, Surrey, Guildford, UK, GU3 1YJContact name, email, phone

Consortium members and other public bodies

  • YPOContracting authorityCentral purchasing bodyBody governed by public lawGeneral public services Wakefield, Yorkshire & HumberContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Framework contractors & participating bidders

18 commercial parties on the notice
Show 8 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria