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Find a TenderAwardedContract details notice
Published 7 May 2025, 13:51 BST

Official UK procurement notice

GSP3520 - Provision of Flowers and Floristry Services

Official notice

Authority: Corporate Officer of the House of Lords (Central government)·Consortium: 2 public authorities

GoodsBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: K02000001SME suitableVCSE suitable
Sectors: Agricultural, farming, fishing, forestry and related products (03)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: Delivery location not published
Published estimate£110,589≈ £55k / year · £132,707 inc. VAT1.1% below published estimate
Submissions closed 22 May 2025awarded 18 Jul 2025
Awarded to WindowFlowers Limited
Contract term 2 yrsends 30 Jun 2027 · up to 30 Jun 2028 with extensions · starts 1 Jul 2025

What is being bought

Published requirement description

The Corporate Officer of the House of Commons and Corporate Officer of the House of Lords (the Authority), acting jointly, requires a supplier to provide a wide range of high-quality fresh cut flower displays and plants for use within our revenue raising events such as banqueting and dining room events, special occasions and as and when the requirement arises for fresh cut flower displays and plants across the Catering Services of both Houses of Parliament.

CPV: Artificial flowers · Cut flowers

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£110,589
Contract period: 1 Jul 2025 – 30 Jun 2027 (2 yrs) · up to 30 Jun 2028 with extensionsValue: £110,589 exc. VAT · £132,707 inc. VAT
Eligibility: SME eligibleVCSE eligible
Extensions: 2+1
03121200 Cut flowers39293200 Artificial flowers
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Refer to Tender Documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Price and Quality

Conditions of participation1
  • Condition of participation

    Refer to Tender Documents

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
7 May 2025, 13:51 BST
Last source update
21 Jan 2026, 16:21 GMT
Authority reference
C1938
FTS notice number
2025/S 000-019380
Latest notice
Contract details notice (UK7)
Classification (CPV)
Artificial flowersCut flowers
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-050dd3 Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Submission deadline
22 May 2025, 12:00 BST
Clarification deadline
14 May 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

atamis-ukparliament.my.site.com/s/Welcome ↗

Timeline

7 May 2025 → 21 Jan 2026 · 5 dates
  1. Tender notice published
    7 May 2025, 13:51 BST
  2. Clarification questions by
    14 May 2025, 12:00 BST
  3. Submission deadline
    22 May 2025, 12:00 BST
  4. Contract starts
    1 Jul 2025, 00:00 BST
  5. Latest notice published268 days ago
    21 Jan 2026, 16:21 GMT

Notice history

4 events · 2 releases on Find a Tender · since 7 May 2025
  1. Tender notice published
    7 May 2025, 13:51 BST
    UK4
  2. Contract details notice published
    21 Jan 2026, 16:21 GMT
    UK7
  3. Status changed to complete
    21 Jan 2026, 16:21 GMT
  4. Buyer details updated
    21 Jan 2026, 16:21 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £109,3881 contract exc. VAT
Contracts signed 1latest 18 Jul 2025
Awarded toValueDateStatus
WindowFlowers LimitedSME——Awarded

Contracts

  • Provision of Flowers and Floristry Services · WindowFlowers LimitedSME

    Signed
    18 Jul 2025
    Value
    £109,388
    Period
    14 Aug 2025 – 13 Aug 2027 · up to 13 Aug 2028 with extensions
    Status
    active
    Extensions
    +1 year

Contracting authority & participating public bodies

2 public bodies on the notice

Corporate Officer of the House of Lords

Contracting authorityPublic authority - central government GB-PPON: PRMR-5585-NTMY Parliament Square, LONDON, London, SW1A 0AAContact name, email

Consortium members and other public bodies

Bidders & participating suppliers

1 commercial party on the notice
  • WindowFlowers LimitedAwarded supplier Grove Road, Burnham, Slough, South East, SL1 8DTContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender