Official UK procurement notice
Provision of Facilities Management Soft Services to the USW Group
Authority: University of South Wales (Education)·Consortium: 4 public authorities
What is being bought4 lots · detail below
Published requirement descriptionThe University of South Wales Group is seeking to appoint a contractor to manage its provision of Facilities Management (FM) soft services across the group. The services within this tender comprise of 4 Lots: Security & Postal Distribution Service, Cleaning, Grounds Maintenance and Waste.
CPV: Cleaning services · Facilities management services · Grounds maintenance services · Refuse and waste related services · Security services
Lots and requirements (4)Procurement structure
4 lots · no lot values published · a supplier may bid for at most 4 of them · same evaluation weights on every lotLot #1Security & Postal DistributionAwardedRenewal
The Security provision is provided to USW sites and RWCMD. The current provision consists of manned guarding, CCTV control room management, Mobile Patrols, Open and closing of buildings and Keyholding. The Postal Distribution Service is currently provided by our security contractor for the USW contract only. The service includes the supply of two postal vehicles which provide an internal and external postal distribution across the group. The supplier is to procure the vehicles and provide costs
Lot #2CleaningAwardedRenewal
The current cleaning provision is provided to all parts of the group under this tender. The Cleaning specification is a mixture of input and output specifications and also includes window cleaning, pest control, washroom services, clinical waste removal and consumable supplies.
Lot #3Grounds MaintenanceAwardedRenewal
Grounds maintenance is currently only provided to USW. The service comprises grass cutting and weed spraying.
Lot #4WasteAwardedRenewal
Waste services under this tender will cover USW and RWCMD. Services will consist of General Waste, Recycling, Glass, Food, Confidential, and hazardous waste.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Contract Management: 15%
- Holiday & Sickness Cover: 10%
- Training & Continuous Development/Improvement: 15%
- Reporting & Cost Transparency: 30%
- price: 30%
Published award criteria (5)
- Contract Management: 15
- Reporting & Cost Transparency: 30
- Holiday & Sickness Cover: 10
- Training & Continuous Development/Improvement: 15
- Price: 30
- Economic & financial standing
Interested parties are initially required to complete and submit a Pre-Qualification Questionnaire (PQQ) Document which is supplied as the first stage of the selection process. The information requested in the PQQ provides information on the technical capability, contractor suitability and experience and the resource and capacity of organisations interested in bidding.
See PQQ requirements document
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 3 Feb 2021, 15:48 GMT
- Last source update
- 19 Aug 2021, 15:35 BST
- Authority reference
1680- FTS notice number
2021/S 000-020358- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-028fecFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The performance of the Contract will be monitored at monthly intervals during Contract Management Meetings. Key Performance Indicators (KPIs) will be set and agreed between the University of South Wales Group and the Contractor at any pre-contract meetings.
Publisher note: Procedure Please note this is a competitive procedure with negotiation which has two stages. The first stage is a Pre Qualification Questionnaire - PQQ and those who are successfully shortlisted on the criteria set out in the PQQ will be invited to the second stage Invitation to Tender - ITT. The Negotiation stage then takes place after bidders have submitted their tender returns and they have been evaluated in line with the criteria set out in the ITT. The University of South Wales Group may award the contract on the basis of the initial tenders without negotiation. This we have indicated, in the contract notice and in the invitation to confirm interest - PQQ, that we reserve the possibility of doing so. Supplier Engagement Meeting As part of engaging with prospective contractors, the USW Group is looking to hold Supplier Engagement meetings in order to introduce the Group to you. The dates scheduled are the w/c 22nd February 2021 and shall be by appointment only and conducted using Microsoft Teams. You are invited to submit any questions you have, in advance of the meetings, via the Sell2Wales Q & A function of this notice. These need to be submitted by midday, Wednesday 10th February 2021. These questions will be answered in your individual meetings and once all meetings are concluded they will be shared via an additional document to this notice for transparency. Once you have submitted your questions for the Supplier Engagement Meeting we will be in contact to arrange your appointment. NOTE: please submit your questions for the Supplier Engagement Meetings in one posting to the Q & A function. This will make the appointment process easier to administer. Site Visits Due to the current Covid 19 pandemic and its movement restrictions, site visits will be agreed and arranged in line with the most current Welsh Government guidance. Please e mail [email protected] - marked only as Site Visit - with any requests. Submissions Your PQQ submission must be uploaded to the Sell2Wales portal Postbox. Your submission must be received by the closing time and date of midday, Monday 8th March 2021. You should allow adequate time for the loading of your documents so as to ensure receipt as the Postbox will electronically close at the deadline time and no further submissions will be accepted. Tender submissions outside of this method will not be considered. (WA Ref:113341)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.sell2wales.gov.wales ↗
- Submission deadline
- 8 Mar 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 1080 days from the deadline
Timeline
8 Mar 2021 → 19 Aug 2021 · 3 dates- Submission deadline8 Mar 2021, 12:00 GMT
- Invitations to tender expected22 Mar 2021
- Notice published19 Aug 2021, 15:35 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete19 Aug 2021, 15:35 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Security & Postal Distribution1 award | |||
| KINGDOM SERVICES GROUP LIMITED | £6,831,832 † | — | Awarded |
| Lot 2 · Cleaning1 award | |||
| OCS Group UK Limited | £8,705,280 † | — | Awarded |
| Lot 3 · Grounds Maintenance1 award | |||
| Ground Control Limited | £134,185 † | — | Awarded |
| Lot 4 · Waste1 award | |||
| Veolia Environmental Services | £658,755 † | — | Awarded |
Contracts
Security & Postal Distribution · KINGDOM SERVICES GROUP LIMITED
- Signed
- 1 Aug 2021
- Value
- £6,831,832
- Status
- active
Cleaning · OCS Group UK Limited
- Signed
- 1 Aug 2021
- Value
- £8,705,280
- Status
- active
Grounds Maintenance · Ground Control Limited
- Signed
- 1 Aug 2021
- Value
- £134,185
- Status
- active
Waste · Veolia Environmental Services
- Signed
- 1 Aug 2021
- Value
- £658,755
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Security & Postal Distribution | 8bids · 8 electronic · 8 from abroad | 1 | — | — |
| 2 · Cleaning | 6bids · 6 electronic · 6 from abroad | 1 | — | — |
| 3 · Grounds Maintenance | 7bids · 7 electronic · 7 from abroad | 2 | — | — |
| 4 · Waste | 7bids · 7 electronic · 7 from abroad | 1 | — | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Merthyr Tydfil CollegeContracting authority
- Royal Welsh College of Music and DramaContracting authority
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
4 commercial parties on the notice- GROUND CONTROL LTDAwarded supplier
- Kingdom Services Group LimitedAwarded supplier
- OCS Group UK LimitedAwarded supplier
- Veolia Environmental Services (UK) LtdAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria