Official UK procurement notice
Provision of Design and Technology Machinery Safety and Local Exhaust Ventilation (LEV) Examination Services
Authority: Caerphilly County Borough Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionCaerphilly County Borough Council ("the Authority") invites tenders from suitably qualified and experienced Providers for the provision of statutory inspection, examination, testing, certification and reporting services relating to Design and Technology (D&T) machinery and Local Exhaust Ventilation (LEV) systems located within maintained schools and educational establishments across Caerphilly County Borough.
The services are required to support the Authority's compliance with statutory health and safety obligations, including but not limited to:
- The Control of Substances Hazardous to Health Regulations 2002 (COSHH)
- The Provision and Use of Work Equipment Regulations 1998 (PUWER)
- Relevant Health and Safety Executive (HSE) guidance
- BS 4163:2021+A1:2022 Health and Safety for Design and Technology in Educational and Similar Establishments
- Building Bulletin 81 (BB81)
The successful provider(s) will undertake annual inspections, examinations, testing, certification and reporting activities, together with the identification and reporting of compliance and non-compliance issues.
The Tender is divided into three Lots as stipulated above. Bidders may submit a tender for Lot 1, Lot 2 or 3. The Authority recognises that some Bidders may only have capability and capacity to deliver one specialist service area, whilst others may be able to provide both service elements.
The Authority reserves the right to award the contract on the most cost-effective option to the Authority by evaluating Lot 1 and Lot 2 against the aggregated outcome of Lot 3. The contract may be awarded to two separate bidders under Lot 1 and Lot 2 or to one bidder under Lot 3.
Bidders tendering for both lots may be able to offer a discounted price if awarded both lots and have the opportunity to add a discounted value (if applicable) within the pricing schedule. This will include any discounted rates or other commercial efficiencies that may be achieved through the provision of a combined service under a single contract arrangement.
CPV: Inspection of ventilation system · Machinery-inspection services · Technical inspection and testing services · Ventilation consultancy services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£60,000 together) · same evaluation weights on every lotLot #1Local Exhaust Ventilation (LEV) Examination and TestingRenewalPublished value£30,000
This lot comprises the annual statutory inspection, examination, testing and certification of LEV systems and associated extraction equipment including, but not limited to:
- Wood dust extraction systems
- Fume extraction systems
- Welding extraction systems
- Spray booths
- Electrostatic filters
- Science laboratory fume cupboards
The scope includes thorough examination and testing, visual inspections, performance testing and the provision of detailed inspection reports and test certificates.
Lot #2Design and Technology Machinery Safety Examination and TestingRenewalPublished value£30,000
This lot comprises the annual inspection, examination, testing and reporting of Design and Technology machinery, ancillary equipment and associated safety systems including, but not limited to:
- Bandsaws
- Circular saws
- Lathes
- Pillar drills
- Planer thicknessers
- Disc and belt sanders
- Grinders
- Kilns
- Spray booths
- Dust extraction systems
- Welding equipment
- Associated guarding, braking systems and emergency stop controls
The service must assess compliance with PUWER and relevant educational workshop safety requirements.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
No conditions of participation were published on the notice; check the tender documents.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- Turnover usually expected: about £19,982 per lot (twice each lot's annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How Caerphilly County Borough Council buys Consultative engineering and construction services (CPV 7131), and who usually turns up
Caerphilly County Borough Council’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Consultative engineering and construction services (CPV 7131) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Wales (Cymru).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in Wales (Cymru).
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 47 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid18% / 10%
2–335% / 27%
4–618% / 33%
7+29% / 30%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate43% / 55%
Within ±2%39% / 27%
Above estimate18% / 18%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Local Exhaust Ventilation (LEV) Examination and TestingCPV 71315410Published estimate£30k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid11%
2–327%
4–634%
7+27%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 28 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£25k–£30k
Estimate£30k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
WSP UK LimitedLarge | £487m117 awards in 36m · last this month | 43 live · £410m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=18 |
| £219k2 awards in 36m · last 5 months ago | 1 live · £448k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 34% below n=1 | |
| £2.6m2 awards in 36m · last 3 months ago | 2 live · £2.6m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 | |
| £58k1 awards in 36m · last 5 months ago | 1 live · £58k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £455k4 awards in 36m · last 11 months ago | 1 live · £600k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 |
Lot #2Design and Technology Machinery Safety Examination and TestingCPV 71315410Published estimate£30k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid9%
2–326%
4–637%
7+27%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 28 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£25k–£30k
Estimate£30k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Transport for WalesWorked for this buyer | Caerphilly Interchange Projectruns to Mar 2027 | — | £2.6m | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
WSP UK LimitedLarge | £487m117 awards in 36m · last this month | 43 live · £410m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=18 |
AtkinsRéalis UK LtdLarge | £139m94 awards in 36m · last 1 months ago | 31 live · £189m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=15 |
| £1.4m22 awards in 36m · last 1 months ago | 14 live · £42m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 27% below n=8 | |
| £1.9m19 awards in 36m · last 4 months ago | 8 live · £3.2m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=3 | |
Transport for WalesLarge | £122m5 awards in 36m · last 2 months ago | None on file | no comparable pairs |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 20 Oct 2026, 14:59 BST
- Last source update
- 20 Oct 2026, 14:59 BST
- FTS notice number
2026/S 000-099087- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-078c0aFind a Tender
How to participate & submission route
Official notice Submit via ProContract (Due North)- Requests to participate (first stage)
- —
- Tender submission deadline
- 10 Nov 2026, 12:00 GMT
- Clarification deadline
- 3 Nov 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
1.Log in to the Proactis Supplier Portal at supplierlive.proactisp2p.com/Account/Login ↗ 2. Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.). 3. Enter your correct Organisation Name, Details and Primary Contact Details. 4. Please make a note of the Organisation ID and User Name, then click "Register". 5. You will then receive an email from the system asking you follow a link to activate your account. 6. Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details. 7. In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile. 8. Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities. 9. Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage. 10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you will enter the Supplier Home page. 11. From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button. 12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow. 13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents. 14. You can now either complete your response or "Decline" this opportunity. All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email. If you require assistance please contact Jemma Ford 01443 863163 - [email protected]. 15. When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.
Timeline
20 Oct 2026 → 1 Jan 2027 · 4 dates- Tender notice published1 day ago20 Oct 2026, 14:59 BST
- Today21 Oct 2026
- Clarification questions byin 13 days3 Nov 2026, 17:00 GMT
- Submission deadlinein 20 days10 Nov 2026, 12:00 GMT
- Contract startsin 72 days1 Jan 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published20 Oct 2026, 14:59 BSTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender