Official UK procurement notice
Provision of Commingled Dry Mixed Recycling Collection, Sorting, Processing, and Sale
Authority: London Borough of Hillingdon (Local council)
What is being bought
Published requirement descriptionThe London Borough of Hillingdon (LBH) invited Tenders for the Collection, Sorting and
Recycling of Dry Mixed Recyclable Materials.
The Contractor will be responsible for the collection and processing of Contract Material and
the marketing and transfer of Recyclable Materials to reprocesses.
The Contract will be for an initial term of three (3) years with the option to extend for a
further two (2) years and then again for another 2 years, giving a total of seven (7) years (the
Term).
The estimated value of the contract is £1,350,000 per annum, equating to an estimated
£4,050,000 over 3 years, with a potential total contract value of £9,450,000 including
extensions (excluding VAT).
- The authority expects to re-tender this requirement around 25 Jul 2033, 23:59 BST.
CPV: Refuse recycling services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£9,450,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality 50%: 50%
- Price 50%: 50%
Published award criteria (2)
- Quality 50%
- Price 50%
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 25 Jul 2033
- First published
- 7 May 2025, 15:05 BST
- Last source update
- 2 Feb 2026, 14:45 GMT
- Award evaluation window
- Submission end – 1 Dec 2025
- FTS notice number
2025/S 000-043180- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050dfdFind a Tender
How it was run
Official notice- Submission deadline
- 26 Aug 2025, 17:00 BST
- Clarification deadline
- 19 Aug 2025, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
This tender is being published via LBH's e-tendering portal, Proactis: supplierlive.proactisp2p.com ↗. Please register/log in to view and respond to the opportunity
Timeline
7 May 2025 → 1 Apr 2026 · 11 dates- Planning notice published7 May 2025, 15:05 BST
- Market engagement27 Jun 2025, 23:59 BST
The London Borough of Hillingdon intends to procure a service for the collection, sorting, processing, and sale of commingled dry mixed recycling. This service will include the collection of recyclable materials from the Council's designated transfer station, the sorting and processing of these materials to a high standard, and their subsequent sale on the open market.
The primary objective of this contract is to ensure a high-quality material output that enhances the value and marketability of recyclables, while maximising both environmental and economic benefits. The successful contractor will be expected to demonstrate a strong commitment to sustainability, innovation, and continuous improvement throughout the contract term.
Hillingdon is therefore inviting interested suppliers to participate in a pre-market engagement exercise.
To register your interest in attending a meeting, please email [email protected] with the subject line:
'Pre-Market Engagement - LBH - Recycling Services'
by 13:00 on 18 June 2025.
Meetings will be scheduled between 23 June and 27 June 2025, and each session will last no more than 30 minutes per supplier. All meetings will be held via Microsoft Teams.
This engagement session will provide suppliers with an overview of the proposed service model and requirements, while offering an opportunity to provide feedback and suggestions. The aim is to ensure that the final approach is clear, achievable, and aligned with Hillingdon's objectives.
- Next notice expected24 Jul 2025, 23:59 BST
- Tender notice published25 Jul 2025, 14:38 BST
- Clarification questions by19 Aug 2025, 23:59 BST
- Submission deadline26 Aug 2025, 17:00 BST
- Award decision expected by330 days ago1 Dec 2025, 23:59 GMT
- Assessment summaries sent268 days ago2 Feb 2026
- Latest notice published267 days ago2 Feb 2026, 14:45 GMT
- Standstill ends258 days ago11 Feb 2026, 23:59 GMT
- Contract starts210 days ago1 Apr 2026, 00:00 BST
Notice history
8 events · 4 releases on Find a Tender · since 7 May 2025- Pipeline notice published7 May 2025, 15:05 BSTUK1
- Preliminary market engagement notice published23 May 2025, 16:11 BSTUK2
- Tender notice published25 Jul 2025, 14:38 BSTUK4
- Status changed to active25 Jul 2025, 14:38 BST
- Deadline published: 26 Aug 2025, 17:00 BST25 Jul 2025, 14:38 BST
- Contract award notice published2 Feb 2026, 14:45 GMTUK6
- Status changed to complete2 Feb 2026, 14:45 GMT
- Contract signature expected27 Feb 2026, 23:59 GMTscheduled
Routine re-releases (4)
- 2025-05: 1 release · 7 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Biffa Waste Services Ltd1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2033Extensions: The Contract will be for an initial term of three (3) years with the option to extend for a further two (2) years and then again for another 2 years, giving a total of seven (7) years. | £9,735,008 | 2 Feb 2026standstill to 11 Feb 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 0 | 0 | — |
Who bid
- wonBIFFA WASTE SERVICES LIMITED · South East England
- did not winN&P CRAYFORD MRF LIMITED · Greater London
- did not winBYWATERS (LEYTON) LIMITED · Greater London
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
3 commercial parties on the notice · 1 awarded- BIFFA WASTE SERVICES LIMITEDAwarded supplier
- BYWATERS (LEYTON) LIMITEDBidder / tenderer
- N&P CRAYFORD MRF LIMITEDBidder / tenderer
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender