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ClosedFind a Tender · UK4

Provision of Cleaning Services

Buyer: Southampton City Council →

Participate on supplierlive.proactisp2p.com ↗External submission platform

BuyerSouthampton City Council
StatusClosed
Deadline5 Jun 2026
Value£7,500,000
Published11 May 2026

What is being bought

The purpose of this procurement is to appoint a single Service Provider to provide site cleaning, public areas, toilets/showers/changing rooms/kitchens, deep cleans, window cleaning internally and externally, carpet cleaning. To provide variation in specified detail/frequency of cleaning dependant on site requirements. The services are split across 7 programmes but only one provider will be appointed to all programmes; Cleaning Programme A - Office Cleaning Cleaning Programme B - Public Areas Cleaning Programme C - Toilet areas, showers and changing rooms Cleaning Programme D - Corridors (inc. Stairs) Cleaning Programme E - Kitchen Areas Cleaning Programme F - Storage / Miscellaneous Areas Cleaning Programme G - Annual / ad-hoc deep clean There is a consumable aspect that is mandatory for providers to complete to submit a compliant tender. Any submission not including consumables will be considered non-compliant and excluded from the process. The consumables aspect is an optional extra only that could be exercised by the Council at any time during the contract term. Full information can be found within the tender documentation

Delivery location

UKJ32, GB

Categories

Cleaning services 90910000

Lot details

Lot 1

No lot description published.

Statusactive
Value£7,500,000
Contract periodFrom 1 Jul 2026 to 1 Jul 2029
SME suitabilitySuitable for SMEs

Award criteria
Quality (60%)
Price (40%)

What is included

ItemCategoryQuantity
1Cleaning servicesNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 90. The category anchor is Cleaning services (90910000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 907,3845 median · 18 average (3,195 of 7,384 with a bid count)3 average (3,445 of 7,384 with named award suppliers)Not published
Same buyer0Not publishedNot publishedNot published
Delivery region: UKJ32102.5 median · 3.3 average (4 of 10 with a bid count)1 average (4 of 10 with named award suppliers)Not published
Similar published value (0.5×–2×)41812.5 median · 12.5 average (2 of 418 with a bid count)3.5 average (2 of 418 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementYes
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyallowed
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Documents & submission route

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-0679b9
Latest release ID042991-2026
Latest release timestampMon May 11 2026 12:20:19 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/042991-2026
Tender statusactive
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryservices
Above thresholdYes
Legal basis2023/54
Tender period: startNot published
Tender period: end2026-06-05T10:00:00+01:00
Expression of interest deadlineNot published
Enquiry deadline2026-05-21T12:00:00+01:00
Award period: startNot published
Award period: end2026-06-30T23:59:59+01:00
Submission method detailshttps://supplierlive.proactisp2p.com/Account/Login
Submission languagesen
Electronic catalogue policyNot published
Total tender value£7,500,000
Tender lots in source1
Tender items in source1
Tender documents in source3
Awards in latest release0
Contracts in latest release0
Parties in latest release1

Notice history

DateEventReference
11 May 2026tenderUpdate042991-2026
21 Apr 2026tenderUpdate035920-2026
31 Mar 2026tender029892-2026

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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          "description": "1+1 extension option"
        },
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 60,
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            },
            {
              "name": "Price",
              "type": "price",
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        },
        "contractPeriod": {
          "endDate": "2029-07-01T23:59:59+01:00",
          "startDate": "2026-07-01T00:00:00+01:00",
          "maxExtentDate": "2031-07-01T23:59:59+01:00"
        }
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    ],
    "items": [
      {
        "id": "1",
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        "deliveryAddresses": [
          {
            "region": "UKJ32",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90910000",
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      }
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      "currency": "GBP",
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    },
    "status": "active",
    "documents": [
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        "description": "Not published",
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      {
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      {
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    "legalBasis": {
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      "scheme": "UKPGA"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2031-08-01T23:59:59+01:00"
        }
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    },
    "awardPeriod": {
      "endDate": "2026-06-30T23:59:59+01:00"
    },
    "description": "The purpose of this procurement is to appoint a single Service Provider to provide site cleaning, public areas, toilets/showers/changing rooms/kitchens, deep cleans, window cleaning internally and externally, carpet cleaning. To provide variation in specified detail/frequency of cleaning dependant on site requirements.  The services are split across 7 programmes but only one provider will be appointed to all programmes;\nCleaning Programme A - Office Cleaning\nCleaning Programme B - Public Areas\nCleaning Programme C - Toilet areas, showers and changing rooms\nCleaning Programme D - Corridors (inc. Stairs)\nCleaning Programme E - Kitchen Areas\nCleaning Programme F - Storage / Miscellaneous Areas\nCleaning Programme G - Annual / ad-hoc deep clean\nThere is a consumable aspect that is mandatory for providers to complete to submit a compliant tender.  Any submission not including consumables will be considered non-compliant and excluded from the process.  The consumables aspect is an optional extra only that could be exercised by the Council at any time during the contract term. Full information can be found within the tender documentation",
    "tenderPeriod": {
      "endDate": "2026-06-05T10:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-05-21T12:00:00+01:00"
    },
    "hasRecurrence": true,
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
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      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PCGN-2413-RBTX",
      "name": "Southampton City Council",
      "roles": [
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      "address": {
        "region": "UKJ32",
        "country": "GB",
        "locality": "Southampton",
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        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre, Civic Centre Road"
      },
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        "email": "procurement@southampton.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
Complete JSON history (3 releases)
11 May 2026 · 042991-2026 · tenderUpdate
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    "title": "Provision of Cleaning Services",
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    "status": "active",
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      {
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    "description": "The purpose of this procurement is to appoint a single Service Provider to provide site cleaning, public areas, toilets/showers/changing rooms/kitchens, deep cleans, window cleaning internally and externally, carpet cleaning. To provide variation in specified detail/frequency of cleaning dependant on site requirements.  The services are split across 7 programmes but only one provider will be appointed to all programmes;\nCleaning Programme A - Office Cleaning\nCleaning Programme B - Public Areas\nCleaning Programme C - Toilet areas, showers and changing rooms\nCleaning Programme D - Corridors (inc. Stairs)\nCleaning Programme E - Kitchen Areas\nCleaning Programme F - Storage / Miscellaneous Areas\nCleaning Programme G - Annual / ad-hoc deep clean\nThere is a consumable aspect that is mandatory for providers to complete to submit a compliant tender.  Any submission not including consumables will be considered non-compliant and excluded from the process.  The consumables aspect is an optional extra only that could be exercised by the Council at any time during the contract term. Full information can be found within the tender documentation",
    "tenderPeriod": {
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    },
    "hasRecurrence": true,
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    "submissionTerms": {
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    },
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    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login",
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  "parties": [
    {
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      "name": "Southampton City Council",
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        "buyer"
      ],
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        "region": "UKJ32",
        "country": "GB",
        "locality": "Southampton",
        "postalCode": "SO14 7LY",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre, Civic Centre Road"
      },
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      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
21 Apr 2026 · 035920-2026 · tenderUpdate
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  "id": "035920-2026",
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  "date": "2026-04-21T10:09:47+01:00",
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    "id": "GB-PPON-PCGN-2413-RBTX",
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  "tender": {
    "id": "SCC-SMS-0936",
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            "id": "90910000",
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    },
    "description": "The purpose of this procurement is to appoint a single Service Provider to provide site cleaning, public areas, toilets/showers/changing rooms/kitchens, deep cleans, window cleaning internally and externally, carpet cleaning. To provide variation in specified detail/frequency of cleaning dependant on site requirements.  The services are split across 7 programmes but only one provider will be appointed to all programmes;\nCleaning Programme A - Office Cleaning\nCleaning Programme B - Public Areas\nCleaning Programme C - Toilet areas, showers and changing rooms\nCleaning Programme D - Corridors (inc. Stairs)\nCleaning Programme E - Kitchen Areas\nCleaning Programme F - Storage / Miscellaneous Areas\nCleaning Programme G - Annual / ad-hoc deep clean\nThere is a consumable aspect that is mandatory for providers to complete to submit a compliant tender.  Any submission not including consumables will be considered non-compliant and excluded from the process.  The consumables aspect is an optional extra only that could be exercised by the Council at any time during the contract term. Full information can be found within the tender documentation",
    "tenderPeriod": {
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  },
  "parties": [
    {
      "id": "GB-PPON-PCGN-2413-RBTX",
      "name": "Southampton City Council",
      "roles": [
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        "region": "UKJ32",
        "country": "GB",
        "locality": "Southampton",
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        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre, Civic Centre Road"
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  "initiationType": "tender"
}
31 Mar 2026 · 029892-2026 · tender
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    "items": [
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        "additionalClassifications": [
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          }
        ]
      }
    ],
    "title": "Provision of Cleaning Services",
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      "amount": 7500000,
      "currency": "GBP",
      "amountGross": 9000000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
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      },
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        "id": "L-1",
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    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2031-08-01T23:59:59+01:00"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-05-21T23:59:59+01:00"
    },
    "description": "The purpose of this procurement is to appoint a single Service Provider to provide site cleaning, public areas, toilets/showers/changing rooms/kitchens, deep cleans, window cleaning internally and externally, carpet cleaning. To provide variation in specified detail/frequency of cleaning dependant on site requirements.  The services are split across 7 programmes but only one provider will be appointed to all programmes; \nCleaning Programme A - Office Cleaning \nCleaning Programme B - Public Areas \nCleaning Programme C - Toilet areas, showers and changing rooms \nCleaning Programme D - Corridors (inc. Stairs) \nCleaning Programme E - Kitchen Areas \nCleaning Programme F - Storage / Miscellaneous Areas \nCleaning Programme G - Annual / ad-hoc deep clean \nThere is a consumable aspect that is mandatory for providers to complete to submit a compliant tender.  Any submission not including consumables will be considered non-compliant and excluded from the process.  The consumables aspect is an optional extra only that could be exercised by the Council at any time during the contract term. Full information can be found within the tender documentation",
    "tenderPeriod": {
      "endDate": "2026-05-05T12:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-04-28T23:59:59+01:00"
    },
    "hasRecurrence": true,
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PCGN-2413-RBTX",
      "name": "Southampton City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ32",
        "country": "GB",
        "locality": "Southampton",
        "postalCode": "SO14 7LY",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre, Civic Centre Road"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PCGN-2413-RBTX",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@southampton.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}