Find a TenderClosedTender notice
Published 31 Mar 2026, 15:47 BST

Official UK procurement notice

Provision of Cleaning Services

Official notice

Authority: Southampton City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Published estimate£7,500,000≈ £2.5m / year · £9,000,000 inc. VAT
Submissions closed 5 Jun 2026
Contract term 3 yrsends 1 Jul 2029 · up to 1 Jul 2031 with extensions · starts 1 Jul 2026

What is being bought

Published requirement description

The purpose of this procurement is to appoint a single Service Provider to provide site cleaning, public areas, toilets/showers/changing rooms/kitchens, deep cleans, window cleaning internally and externally, carpet cleaning. To provide variation in specified detail/frequency of cleaning dependant on site requirements. The services are split across 7 programmes but only one provider will be appointed to all programmes;

Cleaning Programme A - Office Cleaning

Cleaning Programme B - Public Areas

Cleaning Programme C - Toilet areas, showers and changing rooms

Cleaning Programme D - Corridors (inc. Stairs)

Cleaning Programme E - Kitchen Areas

Cleaning Programme F - Storage / Miscellaneous Areas

Cleaning Programme G - Annual / ad-hoc deep clean

There is a consumable aspect that is mandatory for providers to complete to submit a compliant tender. Any submission not including consumables will be considered non-compliant and excluded from the process. The consumables aspect is an optional extra only that could be exercised by the Council at any time during the contract term. Full information can be found within the tender documentation

  • The authority expects to re-tender this requirement around 1 Aug 2031, 23:59 BST.

CPV: Cleaning services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£7,500,000
Contract period: 1 Jul 2026 – 1 Jul 2029 (3 yrs) · up to 1 Jul 2031 with extensionsValue: £7,500,000 exc. VAT · £9,000,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: 1+1 extension option

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Aug 2031
First published
31 Mar 2026, 15:47 BST
Last source update
11 May 2026, 13:20 BST
Award evaluation window
Submission end – 30 Jun 2026
Authority reference
SCC-SMS-0936
FTS notice number
2026/S 000-029892
Latest notice
Tender notice (UK4)
Classification (CPV)
Cleaning services
Delivery area
South East (UKJ32)
Official registry OCID
ocds-h6vhtk-0679b9 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
5 Jun 2026, 10:00 BST
Clarification deadline
21 May 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

31 Mar 2026 → 1 Jul 2026 · 6 dates
  1. Tender notice published212 days ago
    31 Mar 2026, 15:47 BST
  2. Latest notice published171 days ago
    11 May 2026, 13:20 BST
  3. Clarification questions by161 days ago
    21 May 2026, 12:00 BST
  4. Submission deadline146 days ago
    5 Jun 2026, 10:00 BST
  5. Award decision expected by120 days ago
    30 Jun 2026, 23:59 BST
  6. Contract starts120 days ago
    1 Jul 2026, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 31 Mar 2026
  1. Tender notice published
    31 Mar 2026, 15:47 BST
    UK4
  2. Tender notice published
    21 Apr 2026, 10:09 BST
    UK4
  3. Deadline moved to 22 May 2026, 12:00 BST
    21 Apr 2026, 10:09 BST
    +17 days · was 5 May 2026, 12:00 BST
  4. Tender notice published
    11 May 2026, 13:20 BST
    UK4
  5. Deadline moved to 5 Jun 2026, 10:00 BST
    11 May 2026, 13:20 BST
    +14 days · was 22 May 2026, 12:00 BST

Contracting authority & participating public bodies

Southampton City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCGN-2413-RBTX Civic Centre, Civic Centre Road, Southampton, South East, SO14 7LYContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender