Find a TenderAwarded

Published 12 Oct 2023, 11:35 BST

Official UK procurement notice

Provision of Cleaning and Associated Services

Official notice

Authority: Police and Crime Commissioner for Gwent (Police & fire)

ServicesOpen procedureSME suitable

Sectors: Cleaning & Environmental Services (90) Delivery: Wales (UKL16)

Published estimate£10,000,000≈ £1.1m / year10% below published estimate

Submissions closed 13 Nov 2023awarded 13 Feb 2024

Awarded to Glen Cleaning

Contract term 9 yrsends 31 Mar 2033 · extension options published · starts 1 Apr 2024

What is being bought

Published requirement description

The Police and Crime Commissioner for Gwent requires general and specialist cleaning Services across its Force area currently consisting of over 39 Premises of varying size, throughout a geographical area encompassing the five local authority areas of Blaenau Gwent, Caerphilly, Monmouthshire, Newport and Torfaen.

The Commissioner currently has two local police authorities (LPA) divided into Newport in the East and Blackwood in the West a Police headquarters in Llantarnam and numerous smaller police stations and other buildings.

The contractor shall provide cleaning services at the premises comprising of, but not limited to; general

cleaning, specialist area cleaning, crime scene decontamination and sudden death call-out cleaning, vehicle cleaning, window cleaning and call-out cleaning.

CPV: Cleaning services

The lotProcurement structure

single lot · no lot value published

Lot #1AwardedRenewal 9 yrs

Contract period: 1 Apr 2024 – 31 Mar 2033 (9 yrs)

Delivery: Wales

Extensions: The initial term of this contract will be 5 years with the option to renew on an annual basis for 4 years.Variant bids: allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 45%Price: 45%Social value: 10%

Published sub-criteria (3)

Technical: 45%
price: 45%
Social Value: 10%

Published award criteria (3)

Technical: 45
Social Value: 10
Price: 45

What this means for your bid

Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 45 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: No (one-off requirement)
First published: 12 Oct 2023, 11:35 BST
Last source update: 22 Feb 2024, 09:54 GMT
Award evaluation window: 13 Nov 2023 – …
Authority reference: JCPS0387
FTS notice number: 2024/S 000-005739
Classification (CPV): Cleaning services
Delivery area: Wales (UKL16)
Official registry OCID: ocds-h6vhtk-040b51 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: Please refer to tender document

Publisher note: ITT: itt_106147 - Cleaning and Associated Services https://etenderwales.bravosolution.co.uk/home.html (WA Ref:139272)

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on Sell2Wales

Supplier login requiredLanguage: EN, CY

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Submission deadline: 13 Nov 2023, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en, cy
Participation fee: document
Bids opened: 13 Nov 2023, 13:00 GMT

Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗

Timeline

13 Nov 2023 → 1 Apr 2024 · 4 dates

Submission deadline
13 Nov 2023, 12:00 GMT
Bids opened
13 Nov 2023, 13:00 GMT
Notice published
22 Feb 2024, 09:54 GMT
Contract starts
1 Apr 2024, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
22 Feb 2024, 09:54 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £9,000,0001 contract exc. VAT

Bids received 44 from SMEs

Contracts signed 1latest 13 Feb 2024

Awarded to	Value	Date	Status
Glen CleaningSME	£9,000,000 †	—	Awarded

Contracts

Contract 005739-2024-JCPS0387-1 · Glen CleaningSME
Signed
13 Feb 2024
Value
£9,000,000
Period
… – 31 Mar 2033
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4bids · 4 electronic · 4 from abroad	4	—	—

Contracting authority & participating public bodies

Police and Crime Commissioner for Gwent

Contracting authorityPolice & fireBody governed by public lawPublic order and safety Police Headquarters, Llantarnam Park Way, Cwmbran, Wales, NP44 3FWContact email, phone Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

glen cleaningAwarded supplier 2 Britannia Buildings, Merchants Road, Hotwells, Bristol, South West, BS84QDContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria