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Find a TenderAwardedContract details notice
Published 30 Mar 2026, 16:30 BST

Official UK procurement notice

Provision of Cinephile Equipment

Official notice

Authority: University of South Wales (Education)

GoodsBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Radio, television, communication, telecommunication and related equipment (32)Laboratory, optical and precision equipments (excl. glasses) (38) Delivery: Wales (UKL15)
Published estimate£150,000£180,000 inc. VAT2.1% above published estimate
Submissions closed 21 Apr 2026awarded 15 Jun 2026
Awarded to Pro AV
Contract term 1 moends 31 Jul 2026 · starts 1 Jul 2026

What is being bought

Published requirement description

USW has awarded a contract for the provision of professional cinephile-grade digital cinema equipment to support teaching, learning, and industry-aligned production activities.

CPV: Photographic equipment · Radio, television, communication, telecommunication and related equipment

The lotProcurement structure

single lot · value published
Lot #1Awarded 1 moSMEVCSEPublished value£150,000
Contract period: 1 Jul 2026 – 31 Jul 2026 (1 mo)Value: £150,000 exc. VAT · £180,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
32000000 Radio, television, communication, telecommunication and related equipment38650000 Photographic equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 45%Price: 55%
Published award criteria (2)
  • Price
  • Quality
What this means for your bid
  • Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
30 Mar 2026, 16:30 BST
Last source update
15 Jun 2026, 10:32 BST
Authority reference
2098
FTS notice number
2026/S 000-029295
Latest notice
Contract details notice (UK7)
Classification (CPV)
Photographic equipmentRadio, television, communication, telecommunication and related equipment
Delivery area
Wales (UKL15)
Official registry OCID
ocds-h6vhtk-06783f Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
21 Apr 2026, 12:00 BST
Clarification deadline
13 Apr 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

etenderwales.ukp.app.jaggaer.com/go/60644231019D3F5D94F5 ↗

Timeline

30 Mar 2026 → 1 Jul 2026 · 5 dates
  1. Tender notice published204 days ago
    30 Mar 2026, 16:30 BST
  2. Clarification questions by191 days ago
    13 Apr 2026, 12:00 BST
  3. Submission deadline183 days ago
    21 Apr 2026, 12:00 BST
  4. Latest notice published128 days ago
    15 Jun 2026, 10:32 BST
  5. Contract starts112 days ago
    1 Jul 2026, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 30 Mar 2026
  1. Tender notice published
    30 Mar 2026, 16:30 BST
    UK4
  2. Contract details notice published
    15 Jun 2026, 10:32 BST
    UK7
  3. Status changed to complete
    15 Jun 2026, 10:32 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £153,2101 contract exc. VAT
Contracts signed 1latest 15 Jun 2026
Awarded toValueDateStatus
Pro AVSME£153,210 †—Awarded

Contracts

  • Provision of Cinephile Equipment · Pro AVSME

    Signed
    15 Jun 2026
    Value
    £153,210
    Period
    1 Jul 2026 – 31 Jul 2026
    Status
    active

Contracting authority & participating public bodies

University of South Wales

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-CHC: 1140312 University of South Wales,, Pontypridd, Wales, CF37 1DLContact email

Bidders & participating suppliers

1 commercial party on the notice
  • PROACTIVE UK LIMITEDAwarded supplierGB-PPON: PZDZ-2484-CMJJ Unit 1 Eastman Way, Hemel Hempstead, East of England, HP2 7DUContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender