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AwardedFind a Tender · award

Provision of Christmas Light Scheme 2025 on behalf of the London Borough of Hillingdon

Buyer: London Borough of Hillingdon →

BuyerLondon Borough of Hillingdon
StatusAwarded
DeadlineNot published
ValueValue not published
Published5 Dec 2025

What is being bought

The London Borough of Hillingdon required a supplier to provide Christmas Light Scheme for 2025. The Council has traditionally supported the delivery of the Christmas lighting programme in the borough's Town Centres, villages and shopping parades. There are now 28 Christmas lighting schemes that are under the Council's direct management. The contract duration is for one year with the option to extend for a futher one year, up to Sept 2027.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

Provision of Christmas Light Scheme 2025 on behalf of the London Borough of Hillingdon

Statusactive
Value£98,914

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-051f5c
Latest release ID079962-2025
Latest release timestampFri Dec 05 2025 08:34:37 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release2

Notice history

DateEventReference
5 Dec 2025award, contract079962-2025
29 Sept 2025award, contract060576-2025
22 May 2025tender025353-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (3 releases)
5 Dec 2025 · 079962-2025 · award, contract
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29 Sept 2025 · 060576-2025 · award, contract
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22 May 2025 · 025353-2025 · tender
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      "endDate": "2025-08-27T23:59:59+01:00"
    },
    "description": "The London Borough of Hillingdon require a supplier to provide Christmas Light Scheme 2025. \nThe Council has traditionally supported the delivery of the Christmas lighting programme in the borough's Town Centres, villages and shopping parades. There are now 28 Christmas lighting schemes that are under the Council's direct management. \nEstimated contract start date: September/2025\nContract Duration: 1 + 1\nAll tender documents will be made available via the tender portal: https://supplierlive.proactisp2p.com\nJustification for Not Undertaking Pre-Market Engagement\nIn line with the requirements of the Procurement Act 2023, we acknowledge the importance of pre-market engagement for above-threshold procurements. However, in this instance, due to the ongoing internal review of the Christmas Lights Project, there has been limited time available to carry out meaningful early market engagement.\nGiven the seasonal nature of the contract and the fixed delivery timescales, it was necessary to proceed directly to publication in order to avoid delays to project delivery. As such, we are satisfied that progressing to tender at this stage is both proportionate and justified under the circumstances.\nWe remain committed to ensuring the procurement process is open, fair, and transparent in accordance with the Act.",
    "tenderPeriod": {
      "endDate": "2025-06-17T13:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2025-06-10T17:00:00+01:00"
    },
    "hasRecurrence": true,
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "All tender documents will be made available via the tender portal: https://supplierlive.proactisp2p.com (the Portal).",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PHZZ-4724-NYPH",
      "name": "London Borough of Hillingdon",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI74",
        "country": "GB",
        "locality": "Uxbridge",
        "postalCode": "UB8 2QU",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PHZZ-4724-NYPH",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "jgasparette@hillingdon.gov.uk",
        "email": "procurement@hillingdon.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}