Find a TenderAwardedContract details notice

Published 22 May 2025, 17:40 BST

Official UK procurement notice

Provision of Christmas Light Scheme 2025 on behalf of the London Borough of Hillingdon

Official notice

Authority: London Borough of Hillingdon (Local council)

GoodsOpen procedureAbove thresholdSME suitable

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31) Delivery: London (UKI)

Published estimate£230,000≈ £230k / year · £276,000 inc. VAT22.6% above published estimate

Submissions closed 17 Jun 2025awarded 22 Sept 2025

Awarded to Event Power Engineering Ltd

Contract term 1 yrends 14 Sept 2026 · up to 14 Sept 2027 with extensions · starts 15 Sept 2025

What is being bought

Published requirement description

The London Borough of Hillingdon required a supplier to provide Christmas Light Scheme for 2025.

The Council has traditionally supported the delivery of the Christmas lighting programme in the borough's Town Centres, villages and shopping parades. There are now 28 Christmas

lighting schemes that are under the Council's direct management.

The contract duration is for one year with the option to extend for a futher one year, up to Sept 2027.

The authority expects to re-tender this requirement around 3 May 2027, 23:59 BST.

CPV: Christmas tree lights

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yrSMEPublished value£230,000

Contract period: 15 Sept 2025 – 14 Sept 2026 (1 yr) · up to 14 Sept 2027 with extensionsValue: £230,000 exc. VAT · £276,000 inc. VAT

Delivery: LondonEligibility: SME eligible

Extensions: The Contract will be for an initial term of one (1) year with an extendable option for a period of one (1) year, giving a total of two (2) years] (the Term). · The Contract will be awarded for an initial term of one (1) year, with the option to extend for a further period of up to one (1) additional year, subject to satisfactory performance and continued service requirement. The extension may be exercised at the Authority's discretion, taking into account factors such as contract performance, value for money, and ongoing operational needs. This allows for a maximum potential contract duration of two (2) years in total.

31522000 Christmas tree lights

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 50%

Published sub-criteria (2)

50% Quality: 50%
50% Price: 50%

Published award criteria (2)

50% Quality
50% Price

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 3 May 2027
First published: 22 May 2025, 17:40 BST
Last source update: 5 Dec 2025, 08:34 GMT
Award evaluation window: Submission end – 27 Aug 2025
FTS notice number: 2025/S 000-025353
Latest notice: Contract details notice (UK7)
Classification (CPV): Christmas tree lights
Delivery area: London (UKI)
Official registry OCID: ocds-h6vhtk-051f5c Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 17 Jun 2025, 13:00 BST
Clarification deadline: 10 Jun 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

All tender documents will be made available via the tender portal: supplierlive.proactisp2p.com ↗ (the Portal).

Timeline

22 May 2025 → 5 Dec 2025 · 8 dates

Tender notice published
22 May 2025, 17:40 BST
Clarification questions by
10 Jun 2025, 17:00 BST
Submission deadline
17 Jun 2025, 13:00 BST
Award decision expected by
27 Aug 2025, 23:59 BST
Contract starts
15 Sept 2025, 00:00 BST
Assessment summaries sent394 days ago
22 Sept 2025, 00:00 BST
Standstill ends377 days ago
8 Oct 2025, 23:59 BST
Latest notice published320 days ago
5 Dec 2025, 08:34 GMT

Notice history

5 events · 3 releases on Find a Tender · since 22 May 2025

Tender notice published
22 May 2025, 17:40 BST
UK4
Contract award notice published
29 Sept 2025, 15:14 BST
UK6
Status changed to complete
29 Sept 2025, 15:14 BST
Contract signature expected
10 Oct 2025, 23:59 BST
scheduled
Contract details notice published
5 Dec 2025, 08:34 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £281,9301 award exc. VAT

Bids received 44 from SMEs

Contracts signed 1latest 14 Sept 2025

Awarded to	Value	Date	Status
Event Power Engineering LtdSME14 Oct 2025 – 13 Oct 2026 · up to 13 Oct 2027Extensions: The Contract will be awarded for an initial term of one (1) year, with the option to extend for a further period of up to one (1) additional year, subject to satisfactory performance and continued service requirement. The extension may be exercised at the Authority's discretion, taking into account factors such as contract performance, value for money, and ongoing operational needs. This allows for a maximum potential contract duration of two (2) years in total. · Options: The Contract will be for an initial term of one (1) year with an extendable option for a period of one (1) year, giving a total of two (2) years] (the Term).	£281,930	22 Sept 2025	Awarded

Contracts

Provision of Christmas Light Scheme 2025 on behalf of the London Borough of Hillingdon · Event Power Engineering LtdSME
Signed
14 Sept 2025
Value
£98,914 inc. VAT
Period
14 Sept 2025 – 15 Sept 2026 · up to 15 Sept 2027 with extensions
Status
active
Extensions
There is a one year extension option available, which would take the contract term up to Sept 27

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4final-stage tenders	4	0	—

Contracting authority & participating public bodies

London Borough of Hillingdon

Contracting authorityPublic authority - sub-central government GB-PPON: PHZZ-4724-NYPH Civic Centre, Uxbridge, London, UB8 1UWContact name, email

Bidders & participating suppliers

1 commercial party on the notice

EVENT POWER ENGINEERING LIMITEDAwarded supplierGB-COH: 09930039GB-PPON: PWXW-7376-ZVYJ 7 Valette Road, Bournemouth, South West, BH9 3JBContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsThe full suite of tender document can be found via the tender portal, Proactis. Interested bidders must ensure they are registered on Proactis to access the opportunity.
Technical specifications tenderTechnical specificationsThe full suite of tender document can be found via the tender portal, Proactis. Interested bidders must ensure they are registered on Proactis to access the opportunity.

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender5 Dec 2025, 08:34 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender29 Sept 2025, 15:14 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender22 May 2025, 17:40 BST