Find a TenderPlanned procurementPreliminary market engagement notice
Published 9 Oct 2026, 10:58 BST

Official UK procurement notice

Provision of Catering Services and Venue Hire at Pembroke Lodge

Official notice

Authority: TRP TRADING COMPANY LIMITED (Public body)

ServicesAbove thresholdConcessionLight touch regime
Concession value (operator's revenue)£110,000,000operator revenue — not the authority's budget · 2 value updates
Tender notice expected Date not publishedfrom the planned procurement notice
Contract term 10 yrsends 4 Oct 2037 · up to 4 Oct 2042 with extensions · starts 4 Oct 2027

What is being bought

Published requirement description

The Royal Parks are excited to present an opportunity for venue hire and catering services within the much loved, historically significant grade 2 listed Georgian mansion, Pembroke lodge.

Pembroke Lodge’s beautiful setting and sweeping views across the Thames Valley has made it a cherished landmark throughout its varied and rich history. Pembroke Lodge opened a café just after the war and hosted its first wedding around 50 years ago. Pembroke Lodge’s history of welcoming everyone from privates to princes is one of the things that makes it special. It’s not a museum piece, but a unique café and venue with a character all its own in the unrivalled natural environment of Richmond Park.

TRP are looking for a Concessionaire with a background in events management and catering services, to run the services provided within Pembroke lodge grounds including the wedding and venue hire business, The Butler’s Pantry restaurant café and an external Kiosk in line with the new contract period from late 2027.

To be successful, the Concessionaire will need to have relevant knowledge and experience, with a consistent track record in service delivery. Additionally, they must have the capacity, financial ability, and knowledge within the market to sustain a commercially viable service over the entire period of the contract.

The services should be run with high standards of health & safety, sustainably operated, and environmentally conscious with superb customer service, supporting TRP Values, Vision and Charitable Objectives.

CPV: Canteen and catering services · Catering services

The lotProcurement structure

single lot · no lot value published
Lot #1PlannedRenewal 10 yrs
Contract period: 4 Oct 2027 — 4 Oct 2037 (up to 4 Oct 2042 with extensions) · up to 15 yrs with extensionsDelivery: London
Extensions
Extension options published
55500000 Canteen and catering services55520000 Catering services

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Planned procurement
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
ConcessionLight touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
9 Oct 2026, 10:58 BST
Last source update
9 Oct 2026, 12:40 BST
Authority reference
1066059740
FTS notice number
2026/S 000-095646
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Canteen and catering servicesCatering services
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-078473 Find a Tender

How it was run

Official notice
Submission deadline
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Timeline

3 published dates · Europe/London
  1. Planning notice published1 day ago
    9 Oct 2026, 10:58 BST
  2. Market engagementin 17 days
    26 Oct 2026, 23:59 GMTThis Preliminary Market Engagement (“PME”) has been prepared by TRP Trading Company Limited (“TRP”). TRP is currently preparing to initiate a procurement process for the Provision of Catering Services and Venue Hire at Pembroke Lodge. Prior to commencing the procurement, TRP wishes to engage with the market to understand the level of Supplier interest and gather information to support the development of TRP’s requirements. As part of this PME exercise, TRP is inviting interested suppliers to complete the Market Consultation Questionnaire (“MCQ”). A separate PME presentation has also been issued as part of this PME exercise. The presentation provides further background on Pembroke Lodge and an overview of the proposed scope of the procurement. Suppliers should review the PME presentation when preparing their response to the MCQ. The deadline for responding to this PME is 12:00 Monday 26th October 2026. Suppliers must submit a completed MCQ by the deadline. To participate in this PME, you will need to be registered with Delta. You can register on Delta here: https://www.delta-esourcing.com/delta/signup.html?userType=supplier See MCQ and PME Presentation for more details.
  3. Contract startsin 359 days
    4 Oct 2027, 00:00 BST

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Notice history

6 events · 3 releases on Find a Tender · since 9 Oct 2026
  1. Preliminary market engagement notice published
    9 Oct 2026, 12:40 BSTUK2
  2. Published value updated
    9 Oct 2026, 12:40 BST
  3. Preliminary market engagement notice published
    9 Oct 2026, 12:37 BSTUK2
  4. Published value updated
    9 Oct 2026, 12:37 BST
  5. Preliminary market engagement notice published
    9 Oct 2026, 10:58 BSTUK2
  6. First planning notice published
    9 Oct 2026, 10:58 BST

Contracting authority & participating public bodies

TRP TRADING COMPANY LIMITED

Contracting authorityPublic authority - sub-central government GB-PPON: PWWT-6798-CMTV The Old Police House, Hyde Park, London, London, W22UH Danny Forrest [email protected] 03000612321

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure