Official UK procurement notice
Provision of Catering Services and Venue Hire at Pembroke Lodge
Authority: TRP TRADING COMPANY LIMITED (Public body)
What is being bought
Published requirement descriptionThe Royal Parks are excited to present an opportunity for venue hire and catering services within the much loved, historically significant grade 2 listed Georgian mansion, Pembroke lodge.
Pembroke Lodge’s beautiful setting and sweeping views across the Thames Valley has made it a cherished landmark throughout its varied and rich history. Pembroke Lodge opened a café just after the war and hosted its first wedding around 50 years ago. Pembroke Lodge’s history of welcoming everyone from privates to princes is one of the things that makes it special. It’s not a museum piece, but a unique café and venue with a character all its own in the unrivalled natural environment of Richmond Park.
TRP are looking for a Concessionaire with a background in events management and catering services, to run the services provided within Pembroke lodge grounds including the wedding and venue hire business, The Butler’s Pantry restaurant café and an external Kiosk in line with the new contract period from late 2027.
To be successful, the Concessionaire will need to have relevant knowledge and experience, with a consistent track record in service delivery. Additionally, they must have the capacity, financial ability, and knowledge within the market to sustain a commercially viable service over the entire period of the contract.
The services should be run with high standards of health & safety, sustainably operated, and environmentally conscious with superb customer service, supporting TRP Values, Vision and Charitable Objectives.
CPV: Canteen and catering services · Catering services
The lotProcurement structure
single lot · no lot value publishedLot #1PlannedRenewal
- Extensions
- Extension options published
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- ConcessionLight touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Oct 2026, 10:58 BST
- Last source update
- 9 Oct 2026, 12:40 BST
- Authority reference
1066059740- FTS notice number
2026/S 000-095646- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-078473Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
3 published dates · Europe/London- Planning notice published1 day ago9 Oct 2026, 10:58 BST
- Market engagementin 17 days26 Oct 2026, 23:59 GMTThis Preliminary Market Engagement (“PME”) has been prepared by TRP Trading Company Limited (“TRP”). TRP is currently preparing to initiate a procurement process for the Provision of Catering Services and Venue Hire at Pembroke Lodge. Prior to commencing the procurement, TRP wishes to engage with the market to understand the level of Supplier interest and gather information to support the development of TRP’s requirements. As part of this PME exercise, TRP is inviting interested suppliers to complete the Market Consultation Questionnaire (“MCQ”). A separate PME presentation has also been issued as part of this PME exercise. The presentation provides further background on Pembroke Lodge and an overview of the proposed scope of the procurement. Suppliers should review the PME presentation when preparing their response to the MCQ. The deadline for responding to this PME is 12:00 Monday 26th October 2026. Suppliers must submit a completed MCQ by the deadline. To participate in this PME, you will need to be registered with Delta. You can register on Delta here: https://www.delta-esourcing.com/delta/signup.html?userType=supplier See MCQ and PME Presentation for more details.
- Contract startsin 359 days4 Oct 2027, 00:00 BST
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
6 events · 3 releases on Find a Tender · since 9 Oct 2026- Preliminary market engagement notice published9 Oct 2026, 12:40 BSTUK2
- Published value updated9 Oct 2026, 12:40 BST
- Preliminary market engagement notice published9 Oct 2026, 12:37 BSTUK2
- Published value updated9 Oct 2026, 12:37 BST
- Preliminary market engagement notice published9 Oct 2026, 10:58 BSTUK2
- First planning notice published9 Oct 2026, 10:58 BST
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender