Provision of Bulk Fuel Tank Planned Preventative and Reactive Maintenance

{
  "id": "062469-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-10-06T12:06:17+01:00",
  "ocid": "ocds-h6vhtk-05a8a9",
  "buyer": {
    "id": "GB-PPON-PCNW-8528-NRRP",
    "name": "Govia Thameslink Railway"
  },
  "tender": {
    "id": "ocds-h6vhtk-05a8a9",
    "lots": [
      {
        "id": "1",
        "value": {
          "currency": "GBP",
          "amountGross": 1080000
        },
        "status": "active",
        "renewal": {
          "description": "yearly extensions subject to business requirements"
        },
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Pricing",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "description": "Pricing Proposal"
            },
            {
              "name": "Technical Evaluation",
              "type": "quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "description": "Technical Questions"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKI",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50514100",
            "scheme": "CPV",
            "description": "Repair and maintenance services of tanks"
          }
        ]
      }
    ],
    "title": "Provision of Bulk Fuel Tank Planned Preventative and Reactive Maintenance",
    "value": {
      "currency": "GBP",
      "amountGross": 1080000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "062469-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/062469-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-10-06T12:06:17+01:00"
      }
    ],
    "procedure": {
      "features": "ITP, ITT"
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2025-11-14T23:59:59+00:00"
    },
    "description": "The objective of the Services is to deliver Planned Preventative and Reactive Maintenance and ancillary goods appertaining to Bulk Fuel Tanks at Selhurst and St Leonards Depots\nThe supplier shall be responsible for PPM for each location, including the following activities:\nThe supplier shall provide GTR with a schedule of planned preventative maintenance (PPM) for all of the equipment in scope, as per the table (appendix 1), located on the Norwood side of Selhurst Depot (a GTR managed facility) and at St Leonards Railway Depot (a third party managed facility). \nSuch equipment shall consist of the tanks, additive injection system, cabinets and pipework. \nThe PPM shall consist of: \n•Monthly bulk fuel tank de-watering maintenance: the monthly removal of \n•water contamination from bulk fuel tanks located at Selhurst Depot;\n•Monthly removal, maintenance and cleaning of bulk fuel filters located at \n•Selhurst Depot; \n•Annual additive injection system maintenance: the annual maintenance of \n•additive injection systems at Selhurst Depot and at St Leonards Railway Depot consisting of: \n•Calibration of the additive injection systems with a suitable tanker delivery; \n•Maintenance to diaphragms in injection system; \n•Tidy up of external cabinets; \n•Confirm pipework is leak-free and replace any damaged pipework and connections; \nAncillary Fuel Systems PPM – Consisting Of:\n•Monthly fuel dispenser filter maintenance at Selhurst Depot;\n•Monthly fuel polishing system maintenance at Selhurst Depot; \n•Monthly fuel tank level monitoring system maintenance; \n•Monthly fuel additive injection system maintenance at Selhurst Depot \n                   and at St Leonards Railway Depot; \nContinuous cloud data contract for tank (fuel and additives) level monitoring \n(see section 3 of this TPS) at Selhurst Depot and at St Leonards Railway                        Depot; \nContinuous cloud data contract for fuel dispensation monitoring (see section \n2) at Selhurst Depot and at St Leonards Railway Depot, including \nthe recording of vehicle details for each dispensation. \nBulk fuel tank sampling, every 6 months, at Selhurst Depot and St Leonards \nRailway Depot; \nReactive services for carrying out AAW required for fuel points, bulk fuel \ntanks, additive tanks, ancillary fuel systems, additive injection systems and \nClass 171 fuel tank fill valves (see section 3 of this TPS for required service \nlevels) at Selhurst Depot and at St Leonards Railway Depot; \nAnnual maintenance of the lube oil tank at Selhurst Depot.\nThe supplier shall be responsible for the provision of Ancillary Goods and Services at Selhurst Depot and at St Leonards Railway Depot, as follows: \n•CarbonClear™ Rail Fuel Detergent – 967 litre / 880kg IBC;\n•FuelClear™ M15 Fuel Biocide; \n•Replacement of Class 171 fuel tank fill valves (098/015314) as required; \n•Class 171 fuel tank fill valve refurbishment (as required) in accordance with refurbishment specification to be provided by GTR;\n3.Tanks and Associated Pipework- Annual Hardware Support and Software Licence at Selhurst Depot\nPlanned Preventative Maintenance: The supplier shall be responsible for PPM for each location, including the following activities:\n•The supplier shall provide GTR with a schedule of planned preventative maintenance (PPM) for all of the equipment in scope, as per the below table, located on the Norwood side of Selhurst Depot (a GTR managed facility) and at St Leonards Railway Depot (a third party managed facility). Such equipment shall consist of the tanks, additive injection system, cabinets and pipework.\n•The PPM shall consist of:\n•Monthly bulk fuel tank de-watering maintenance: the monthly removal of water  contamination from bulk fuel tanks located at Selhurst Depot;\n•Monthly removal, maintenance and cleaning of bulk fuel filters located at Selhurst Depot;\n•Annual additive injection system maintenance: the annual maintenance of additive injection systems at Selhurst Depot and at St Leonards Railway Depot consisting of:\nCalibration of the additive injection systems with a suitable tanker delivery;\nMaintenance to diaphragms in injection system;\nTidy up of external cabinets;\nConfirm pipework is leak-free and replace any damaged pipework and connections;\noAncillary Fuel Systems PPM – This includes:\nMonthly fuel dispenser filter maintenance at Selhurst Depot;\nMonthly fuel polishing system maintenance at Selhurst Depot;\nMonthly fuel tank level monitoring system maintenance;\nMonthly fuel additive injection system maintenance at Selhurst Depot and at St Leonards Railway Depot;\noContinuous cloud data contract for tank (fuel and additives) level monitoring (see section 3 of this TPS) at Selhurst Depot and at St Leonards Railway Depot;\noContinuous cloud data contract for fuel dispensation monitoring at Selhurst Depot and at St Leonards Railway Depot, including the recording of vehicle details for each dispensation;\noBulk fuel tank sampling, every 6 months, at Selhurst Depot and St Leonards Railway Depot ;\noReactive services for carrying out AAW required for fuel points, bulk fuel tanks, additive tanks, ancillary fuel systems, additive injection systems and Class 171 fuel tank fill valves at Selhurst Depot and at St Leonards Railway Depot;\noAnnual maintenance of the lube oil tank at Selhurst Depot.\nTo view this notice, please click here: \nhttps://goviathameslinkrailway.delta-esourcing.com/delta/viewNotice.html?noticeId=984191974",
    "enquiryPeriod": {
      "endDate": "2025-10-22T17:00:00+01:00"
    },
    "specialRegime": [
      "utilities"
    ],
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://goviathameslinkrailway.delta-esourcing.com/",
    "procurementMethodDetails": "Competitive flexible procedure",
    "expressionOfInterestDeadline": "2025-10-31T17:00:00+00:00"
  },
  "parties": [
    {
      "id": "GB-PPON-PCNW-8528-NRRP",
      "name": "Govia Thameslink Railway",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKC22",
        "country": "GB",
        "locality": "Newcastle upon Tyne",
        "postalCode": "NE1 6EE",
        "countryName": "United Kingdom",
        "streetAddress": "2nd Floor, 55 Degrees North,, Pilgrim Street"
      },
      "details": {
        "classifications": [
          {
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE",
            "description": "Private utility"
          }
        ]
      },
      "identifier": {
        "id": "PCNW-8528-NRRP",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "MARK STEVENS",
        "email": "mark.stevens1@gtrailway.com",
        "telephone": "000000000"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}