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Published 3 Mar 2023, 13:17 GMT

Official UK procurement notice

Provision of Building Cleaning Services for TKAT Academies

Official notice

Authority: The Kemnal Academies Trust (TKAT) (Education)

4 lotsServicesOpen procedureSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: East of England (UKH3)South East (UKJ2)
Published estimate£2,600,040total for 4 lots
Submissions closed 4 Apr 2023awarded 15 Sept 2023
Awarded to Hi-spec Facilities Services Ltd, Ridge Crest Cleaning Limited7 awards

What is being bought4 lots · detail below

Published requirement description

Provision of Building Cleaning Services for 7 TKAT Academies spread across West Sussex, Surrey, Kent and Essex:Seymour Primary School, Seymour Road, Broadfield, Crawley, West Sussex, RH11 9ESThe Mill Primary Academy, Ifield Drive, Ifield, Crawley, West Sussex, RH11 0ELThe Oaks Primary School and Nursery, Loppets Road, Tilgate, Crawley, West Sussex, RH10 5DPThe Bewbush Academy, Dorsten Place, Bewbush, Crawley, West Sussex, RH11 8XWWeyfield Primary Academy, School Close, Woking Road, Guildford, Surrey, GU1 1QJSmarden Primary and Nursery School, Pluckley Road, Smarden, Ashford, Kent, TN27 8NDKing Harold Academy, Broomstick Hall Road, Waltham Abbey, EN9 1LF

  • Recurrence: Subject to the performance of the successful supplier(s)

CPV: Cleaning services · School cleaning services

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£2,600,040 together) · same evaluation weights on every lot
Lot #1Building Cleaning Services for Seymour Primary School, The Mill Primary Academy, The Oaks Primary School and Nursery and The Bewbush AcademyAwardedRenewal South EastPublished value£1,263,360

Provision of Building Cleaning Services for:Seymour Primary School, Seymour Road, Broadfield, Crawley, West Sussex, RH11 9ESThe Mill Primary Academy, Ifield Drive, Ifield, Crawley, West Sussex, RH11 0ELThe Oaks Primary School and Nursery, Loppets Road, Tilgate, Crawley, West Sussex, RH10 5DPThe Bewbush Academy, Dorsten Place, Bewbush, Crawley, West Sussex, RH11 8XW

Delivery: South East · Crawley, West Sussex.
Extensions: The contract will be awarded for a period of two (2) years and 11 (eleven) months from the Services Commencement Date (the Initial Contract Term), with the option to extend the contract for up to 2 years. The maximum duration of the contract will therefore be four (4) years and 11 (eleven) months from the Services Commencement Date. This will be subject to the performance of the supplier.Variant bids: not allowed
90910000 Cleaning services90919300 School cleaning services
Lot #2Building Cleaning Services for Weyfield Primary AcademyAwardedRenewal South EastPublished value£231,240

Provision of Building Cleaning Services for Weyfield Primary Academy, School Close, Woking Road, Guildford, Surrey, GU1 1QJ

Delivery: South East · Guildford, Surrey
Extensions: The contract will be awarded for a period of two (2) years and 11 (eleven) months from the Services Commencement Date (the Initial Contract Term), with the option to extend the contract for up to 2 years. The maximum duration of the contract will therefore be four (4) years and 11 (eleven) months from the Services Commencement Date. This will be subject to the performance of the supplier.  Variant bids: not allowed
90910000 Cleaning services90919300 School cleaning services
Lot #3Building Cleaning Services for Smarden Primary and Nursery SchoolAwardedRenewal South EastPublished value£73,320

Provision of Building Cleaning Services for Smarden Primary & Nursery School, Pluckley Road, Smarden, Ashford, Kent, TN27 8ND

Delivery: South East · Ashford, Kent
Extensions: The contract will be awarded for a period of three (3) years from the Services Commencement Date (the Initial Contract Term), with the option to extend the contract for up to 2 years. The maximum duration of the contract will therefore be five (5) years from the Services Commencement Date. This will be subject to the performance of the supplier.  Variant bids: not allowed
90910000 Cleaning services90919300 School cleaning services
Lot #4Building Cleaning Services for King Harold AcademyAwardedRenewal East of EnglandPublished value£1,032,120

Provision of Building Cleaning Services for King Harold Academy, Broomstick Hall Road, Waltham Abbey, EN9 1LF

Delivery: East of England · Waltham Abbey, Essex
Extensions: The contract will be awarded for a period of two (2) years and 10 (ten) months from the Services Commencement Date (the Initial Contract Term), with the option to extend the contract for up to 2 years. The maximum duration of the contract will therefore be four (4) years and 10 (ten) months from the Services Commencement Date. This will be subject to the performance of the supplier.  Variant bids: not allowed
90910000 Cleaning services90919300 School cleaning services

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 70%Price: 30%
Published sub-criteria (2)
  • As detailed within the procurement documents: 70%
  • price: 30%
Published award criteria (2)
  • As detailed within the procurement documents: 70%
  • Price: 30%
Conditions of participation2
  • Suitability

    As detailed in the procurement documents

  • Technical & professional ability

    As detailed in the procurement documents

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Subject to the performance of the successful supplier(s)
First published
3 Mar 2023, 13:17 GMT
Last source update
12 Oct 2023, 08:14 BST
Award evaluation window
4 Apr 2023 – …
Authority reference
TKAT23001
FTS notice number
2023/S 000-030043
Classification (CPV)
Cleaning servicesSchool cleaning services
Delivery area
East of England (UKH3)South East (UKJ2)
Official registry OCID
ocds-h6vhtk-03adf1 Find a Tender
Contract terms
Performance terms

As detailed in the procurement documents

Publisher note: The contracts will be awarded from the Services Commencement Date for each school in each Lot (the Initial Contract Term), with the option to extend each of thecontracts for up to 2 years, subject to supplier performance.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
4 Apr 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
4 Apr 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/educationportal/aspx… ↗

Timeline

4 Apr 2023 → 12 Oct 2023 · 3 dates
  1. Submission deadline
    4 Apr 2023, 12:00 BST
  2. Bids opened
    4 Apr 2023, 12:00 BST
  3. Notice published
    12 Oct 2023, 08:14 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    12 Oct 2023, 08:14 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 7
Awarded value £2,698,5007 contracts exc. VAT
Bids received 1711 from SMEs
Contracts signed 7latest 15 Sept 2023
Awarded toValueDateStatus
Lot 1 · Building Cleaning Services for Seymour Primary School, The Mill Primary Academy, The Oaks Primary School and Nursery and The Bewbush Academy4 awards
Hi-spec Facilities Services LtdBuilding Cleaning Services for Seymour Primary School£307,500 †—Awarded
Hi-spec Facilities Services LtdBuilding Cleaning Services for The Mill Primary Academy£421,000 †—Awarded
Hi-spec Facilities Services LtdBuilding Cleaning Services for The Oaks Primary School and Nursery£404,500 †—Awarded
Hi-spec Facilities Services LtdBuilding Cleaning Services for The Bewbush Academy£390,500 †—Awarded
Lot 2 · Building Cleaning Services for Weyfield Primary Academy1 award
Hi-spec Facilities Services Ltd£230,000 †—Awarded
Lot 3 · Building Cleaning Services for Smarden Primary and Nursery School1 award
Hi-spec Facilities Services LtdBuilding Cleaning Services for Smarden Primary & Nursery School£75,000 †—Awarded
Lot 4 · Building Cleaning Services for King Harold Academy1 award
Ridge Crest Cleaning LimitedSME£870,000 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Building Cleaning Services for Seymour Primary School, The Mill Primary Academy, The Oaks Primary School and Nursery and The Bewbush Academy3bids · 3 electronic2——
2 · Building Cleaning Services for Weyfield Primary Academy5bids · 5 electronic4——
3 · Building Cleaning Services for Smarden Primary and Nursery School4bids · 4 electronic2——
4 · Building Cleaning Services for King Harold Academy5bids · 5 electronic3——

Contracting authority & participating public bodies

The Kemnal Academies Trust (TKAT)

Contracting authorityEducationBody governed by public lawEducation The Atkins Centre, Kemnal Technology College, Sevenoaks Way, Sidcup, South East, DA14 5AAContact email Published organisation website ↗

Dispute resolution & review bodies

  • The Cabinet OfficeReview body London

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria