Official UK procurement notice
Provision of Building Cleaning Services for TKAT Academies
Authority: The Kemnal Academies Trust (TKAT) (Education)
What is being bought6 lots · detail below
Published requirement descriptionProvision of Building Cleaning Services for 4 TKAT Academies spread across Kent, Essex and West Sussex:Havant Academy, Wakefords Way, Havant. PO9 5JD; Portfield Primary Academy, St James Road, Chichester, West Sussex, PO19 7HA; Hylands School, Chelmsford Rd, Writtle, Chelmsford, CM1 3ET; Drapers Mills Primary Academy, St Peter's Footpath, Margate, Kent, CT9 2SP.
- Recurrence: Subject to the performance of the supplier
CPV: Cleaning services · School cleaning services
Lots and requirements (6)Procurement structure
6 lots · 3 with a published value (£1,551,000 together) · same evaluation weights on every lotLot #1Building Cleaning Services for Havant Academy and Portfield Primary AcademyAwardedRenewal South EastPublished value£555,500
Provision of Building Cleaning Services for Havant Academy, Wakefords Way, Havant, PO9 5JD and Portfield Primary Academy, St James Road, Chichester, West Sussex, PO19 7HA
Lot #2Building Cleaning Services for Hylands SchoolAwardedRenewal East of EnglandPublished value£715,000
Provision of Building Cleaning Services for Hylands School, Chelmsford Rd, Writtle, Chelmsford, CM1 3ET
Lot #3Building Cleaning Services for Drapers Mills Primary AcademyAwardedRenewal South EastPublished value£280,500
Provision of Building Cleaning Services for Drapers Mills Primary Academy, St Peter's Footpath, Margate, Kent, CT9 2SP
Lot #4Building Cleaning Services for The Academy Selsey and Seal Primary AcademyAwarded South EastLot estimate not published
Building Cleaning Services for The Academy Selsey, School Lane, Selsey, Chichester, West Sussex, PO20 9EH and Seal Primary Academy, East Street, Selsey, West Sussex, PO20 0BN
Lot #5Building Cleaning Services for Northdown Primary SchoolAwarded South EastLot estimate not published
Building Cleaning Services for Northdown Primary School, Tenterden Way, Margate, Kent, CT9 3RE
Lot #6Building Cleaning Services for Newlands Primary SchoolAwarded South EastLot estimate not published
Building Cleaning Services for Newlands Primary School, Dumpton Ln, Ramsgate CT11 7AJ
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- As detailed within the procurement documents: 60%
- price: 40%
Published award criteria (2)
- As detailed within the procurement documents: 60%
- Price: 40%
- Suitability
As detailed in the procurement documents
- Technical & professional ability
As detailed in the procurement documents
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Subject to the performance of the supplier
- First published
- 14 Jul 2022, 20:15 BST
- Last source update
- 5 Dec 2022, 15:21 GMT
- Award evaluation window
- 15 Aug 2022 – …
- Authority reference
TKAT22014- FTS notice number
2022/S 000-034376- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-035234Find a Tender
- Performance terms
As detailed in the procurement documents
Publisher note: The estimated contract value of the Provision of Building Cleaning Services for all Lots is £1,551,000. This is based on the maximum contract period of 60 months. No guarantee or commitment as to the initial and future value of any work arising from the contract can be given. The contract period is for an initial 3 year term with the options to extend for up to 2 years to a maximum contract period of 5 years subject to the performance of the successful supplier. Supplier visits to all academies are highly recommended. Site visits have been arranged for:Havant Academy @10.00 hours on the 19 July 2022. Portfield Primary Academy @ 10.00 hours on the 20 July 2022. Hylands School @ 10.00 hours on the 19 July 2022.Drapers Mills Primary Academy @ 10:00 hours on the 19 July 2022Your tender must be submitted through the eSourcing portal hosted by In-Tend: https://in-tendhost.co.uk/educationportal/aspx/Home
How it was run
Official notice- Submission deadline
- 15 Aug 2022, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 15 Aug 2022, 12:00 BST
Timeline
15 Aug 2022 → 5 Dec 2022 · 3 dates- Submission deadline15 Aug 2022, 12:00 BST
- Bids opened15 Aug 2022, 12:00 BST
- Notice published5 Dec 2022, 15:21 GMT
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete2 Sept 2022, 12:39 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Building Cleaning Services for Havant Academy and Portfield Primary Academy3 awards | |||
| PCS GroupBuilding Cleaning Services for Grays Farm Primary Academy | £191,000 † | — | Awarded |
| PCS GroupBuilding Cleaning Services for Royal Park Primary Academy | £270,000 † | — | Awarded |
| Ridge Crest Cleaning LimitedSMEBuilding Cleaning Services for Havant Academy | £429,000 † | — | Awarded |
| Lot 2 · Building Cleaning Services for Hylands School2 awards | |||
| PCS GroupBuilding Cleaning Services for Stapleford Abbotts Primary Academy | £112,000 † | — | Awarded |
| PCS GroupBuilding Cleaning Services for Maldon Primary School | £158,000 † | — | Awarded |
| Lot 3 · Building Cleaning Services for Drapers Mills Primary Academy1 award | |||
| PCS GroupBuilding Cleaning Services for Hilltop Primary School | £240,000 † | — | Awarded |
| Lot 4 · Building Cleaning Services for The Academy Selsey and Seal Primary Academy2 awards | |||
| PCS GroupBuilding Cleaning Services for The Academy, Selsey | £325,000 † | — | Awarded |
| PCS GroupBuilding Cleaning Services for Seal Primary Academy | £100,000 † | — | Awarded |
| Lot 5 · Building Cleaning Services for Northdown Primary School1 award | |||
| Pacific Support ServicesSME | £175,000 † | — | Awarded |
| Lot 6 · Building Cleaning Services for Newlands Primary School1 award | |||
| Total Cleaning South LimitedSME | £100,000 † | — | Awarded |
3 further award records carry no date or value.
Contracts
Building Cleaning Services for Havant Academy · Ridge Crest Cleaning LimitedSME
- Signed
- 2 Dec 2022
- Value
- £429,000
- Status
- active
Building Cleaning Services for Portfield Primary Academy
- Signed
- 2 Dec 2022
- Value
- £126,500
- Status
- active
Building Cleaning Services for Hylands School
- Signed
- 2 Dec 2022
- Value
- £715,000
- Status
- active
Building Cleaning Services for Drapers Mills Primary Academy
- Signed
- 2 Dec 2022
- Value
- £280,500
- Status
- active
Building Cleaning Services for Grays Farm Primary Academy · PCS Group
- Signed
- 24 Aug 2022
- Value
- £191,000
- Status
- active
Building Cleaning Services for Royal Park Primary Academy · PCS Group
- Signed
- 24 Aug 2022
- Value
- £270,000
- Status
- active
Building Cleaning Services for Stapleford Abbotts Primary Academy · PCS Group
- Signed
- 24 Aug 2022
- Value
- £112,000
- Status
- active
Building Cleaning Services for Maldon Primary School · PCS Group
- Signed
- 24 Aug 2022
- Value
- £158,000
- Status
- active
Building Cleaning Services for Hilltop Primary School · PCS Group
- Signed
- 24 Aug 2022
- Value
- £240,000
- Status
- active
Building Cleaning Services for The Academy, Selsey · PCS Group
- Signed
- 24 Aug 2022
- Value
- £325,000
- Status
- active
Building Cleaning Services for Seal Primary Academy · PCS Group
- Signed
- 24 Aug 2022
- Value
- £100,000
- Status
- active
Building Cleaning Services for Northdown Primary School · Pacific Support ServicesSME
- Signed
- 24 Aug 2022
- Value
- £175,000
- Status
- active
Building Cleaning Services for Newlands Primary School · Total Cleaning South LimitedSME
- Signed
- 24 Aug 2022
- Value
- £100,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Building Cleaning Services for Havant Academy and Portfield Primary Academy | 9bids · 9 electronic | 5 | — | — |
| 2 · Building Cleaning Services for Hylands School | 8bids · 8 electronic | 5 | — | — |
| 3 · Building Cleaning Services for Drapers Mills Primary Academy | 7bids · 7 electronic | 4 | — | — |
| 4 · Building Cleaning Services for The Academy Selsey and Seal Primary Academy | 6bids · 6 electronic | 3 | — | — |
| 5 · Building Cleaning Services for Northdown Primary School | 8bids · 8 electronic | 5 | — | — |
| 6 · Building Cleaning Services for Newlands Primary School | 8bids · 8 electronic | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Cabinet OfficeReview body
Bidders & participating suppliers
4 commercial parties on the notice- Pacific Support Services LtdAwarded supplier
- Ridge Crest Cleaning LimitedAwarded supplier
- The PCS GroupAwarded supplier
- Total Cleaning South LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria