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Published 21 May 2021, 10:55 BST

Official UK procurement notice

Provision of Biomass Heating System Services and Supplies

Official notice

Authority: North Lanarkshire Council (Local council)

Framework agreement2 lotsServicesOpen procedureSME suitable
Sectors: Agricultural, farming, fishing, forestry and related products (03)Petroleum products, fuel, electricity and other sources of energy (09)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)
+1 moreRepair & Maintenance (50)
 Delivery: Scotland (UKM84)
Framework ceiling (notional)£1,400,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 24 Jun 2021awarded 19 Oct 2021
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

North Lanarkshire Council (the Council) and its ALEO’s require an external provider for the provision of biomass heating system services and supplies with sufficient skill and care whilst doing so in a safe and compliant manner.

To enable sufficient provision of future services, the Council wish to initiate a Framework Agreement consisting of two (2) Lots as detailed below:

  • Lot 1 – Managed Biomass Heating Systems
  • Lot 2 – Biomass Fuel Supply
  • Recurrence: The Framework Agreement will be awarded for a total of 42 months (30 plus 12). Following expiry of the Framework Agreement, the Council may elect to re-tender requirements.

CPV: Fuel wood · Fuels · Heating equipment · Repair and maintenance services of boilers · Wood fuels

How this framework works

From the published notice
Places
up to 2 suppliers · 2 bids on the busiest of 2 lots (1.0 per place) · 1 appointed

Lots and requirements (2)Procurement structure

2 lots · no lot values published · evaluation weights differ by lot
Lot #1Managed Biomass Heating SystemsAwardedRenewal

This scope of requirements for Lot 1 relates to the delivery of a managed heat service agreement comprising of provision of wood fuel, servicing and call-out maintenance / repair of biomass heating systems / boiler plant and ancillary equipment at six (6) sites within the North Lanarkshire Council area with the Council reserving the right to remove or add sites throughout the duration of the Framework Agreement.

Delivery: Scotland · All North Lanarkshire Council geographic area
Extensions: The Council reserves the right to remove or add sites throughout the duration of the Framework Agreement for Lot 1. · The Framework Agreement will be awarded for a total of 42 months (30 plus 12). Following expiry of the Framework Agreement, the Councils may elect to re-tender requirements.Variant bids: not allowed
03413000 Fuel wood09100000 Fuels09111400 Wood fuels39715200 Heating equipment50531100 Repair and maintenance services of boilers
Lot #2Biomass Fuel SupplyAwardedRenewal

This scope of requirements related to Lot 2 is for the delivery of a biomass wood chip fuel supply agreement comprising of provision of wood fuel at two (2) sites within the North Lanarkshire Council area with the Council reserving the right to remove or add sites throughout the duration of the Framework Agreement.

Delivery: Scotland · All North Lanarkshire Council geographic area
Extensions: The Council reserves the right to remove or add sites throughout the duration of the Framework Agreement for Lot 2. · The Framework Agreement will be awarded for a total of 42 months (30 plus 12). Following expiry of the Framework Agreement, the Councils may elect to re-tender requirements.Variant bids: not allowed
03413000 Fuel wood09100000 Fuels09111400 Wood fuels

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceEnvironmentalSplit
1 · Managed Biomass Heating Systems55%40%5%
2 · Biomass Fuel Supply30%70%—
Conditions of participation2
  • Economic & financial standing

    SPD (Scotland) 4B.4 - Bidders will be required to state the value(s) for the following financial ratio: Acid Test ratio of 1.00 and above.

    The acceptable range for Acid Test financial ratio is the bidders most recent financial year where fully audited accounts are available.

    The Acid Test financial ratio will be calculated as follows: Liquid Assets (Cash and Cash Equivalents + Marketable Securities + Accounts Receivable) / Current Liabilities

    ---

    SPD (Scotland) 4B.5 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Framework Agreement, the types and levels of insurance indicated below:

    • Employer’s (Compulsory) Liability Insurance - 10m GBP (TEN MILLION POUNDS STERLING) for any one occurrence and in the aggregate
    • Public Liability – minimum 10m GBP (TEN MILLION POUNDS STERLING) for any one occurrence and in the aggregate
    • Public Liability – minimum 10m GBP (TEN MILLION POUNDS STERLING) for any one occurrence and in the aggregate
    Minimum: SPD (Scotland) 4B.4 - The Acid Test (or Quick Ratio) compares a company's most short-term assets to its most short-term liabilities to see if a company has enough cash to pay its immediate liabilities, such as short-term debt. The Acid Test ratio disregards current assets that ar…
  • Technical & professional ability

    SPD (Scotland) 4C.1.2 - Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.

    ---

    SPD (Scotland) 4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the Framework Agreement.

    ---

    SPD (Scotland) 4D.1 - Full details of the selection criteria in regards to Quality Assurance and Health and Safety is located within condition 3.2 of the ITT document within the PCS-T System.

    ---

    SPD (Scotland) 4D.2 - Full details of the selection criteria in regards to Environmental Management is located within condition 3.2 of the ITT document within the PCS-T System.

    Minimum: SPD (Scotland)4C.1.2 - Bidders should provide a minimum of two (2) examples of contractual arrangements they have held over the past three (3) years which best demonstrates their relevant experience to deliver requirements within the Framework Agreement which were similar in rega…
What this means for your bid
  • Price carries 40–70 points depending on the lot. Read the split per lot below.
  • “Provision of Biomass Heating System Services and Supplies” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · The Framework Agreement will be awarded for a total of 42 months (30 plus 12). Following expiry of the Framework Agreement, the Council may elect to re-tender requirements.

First published
21 May 2021, 10:55 BST
Last source update
22 Oct 2021, 14:25 BST
Award evaluation window
24 Jun 2021 – …
Authority reference
NLC-CPT-21-001
FTS notice number
2021/S 000-026533
Classification (CPV)
Fuel woodFuelsHeating equipmentRepair and maintenance services of boilersWood fuels
Delivery area
Scotland (UKM84)
Official registry OCID
ocds-h6vhtk-02b393 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Further information on Framework Agreement monitoring conditions is located within condition 2.10 of the ITT document within the PCS-T System.

Review and risk notes
Review procedure

An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015, may bring proceedings in the Sheriff Court or the Court of Session.

Publisher note: (SC Ref:671338)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
24 Jun 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
24 Jun 2021, 12:30 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

24 Jun 2021 → 21 Dec 2021 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    24 Jun 2021, 12:00 BST
  2. Bids opened
    24 Jun 2021, 12:30 BST
  3. Notice published
    22 Oct 2021, 14:25 BST
  4. Bids must remain valid until
    21 Dec 2021, 23:59 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    22 Oct 2021, 14:25 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 22 from SMEs · busiest of 2 lots
Contracts signed 2latest 19 Oct 2021

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Managed Biomass Heating Systems

    Signed
    19 Oct 2021
    Value
    £1,000,000
    Status
    active

  • Biomass Fuel Supply

    Signed
    19 Oct 2021
    Value
    £400,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Managed Biomass Heating Systems2bids · 2 electronic · 2 from abroad2——
2 · Biomass Fuel Supply2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

North Lanarkshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Windmillhill Street, Motherwell, Scotland, ML1 1ABContact email Published organisation website ↗

Dispute resolution & review bodies

  • Hamilton Sheriff CourtReview body HamiltonContact email, phone
  • Scottish CourtsReview body Edinburgh

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.