Official UK procurement notice
Provision of Arboricultural Maintenance of Trees - London Borough of Sutton
Authority: London Borough of Sutton (Local council)
What is being bought
Published requirement descriptionThe London Borough of Sutton is conducting this procurement using the Competitive Flexible Procedure (2 Stage) in accordance with the requirements of The Procurement Act 2023 (section 20(4)).
The key stages of the procurement are:
Participation Stage (Stage 1)
Tender Stage (Stage 2)
The scope of the service required is set out in this specification as well as in the schedules.
Part 1 Details the overall requirements and standards for the service as well as key requirements, standards and performance measures, which appertain to the contract for arboricultural maintenance for the Borough. It is designed to provide an overview of those elements that are essential to its good management, and to give a broad indication of the service required from the perspective of the customer.
Part 2 Specifies in detail what should be done to achieve the standards specified in part 1.
Please refer to the tender documents for full details.
CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services · Plants · Trees
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,600,000
- Economic & financial standing
The economic and financial standing of Suppliers will be tested using the published methodology
Please refer to the Supplier Guidance for full details
- Technical & professional ability
PARTICIPATION STAGE (Stage 1)
The conditions of participation include a number of Pass/Fail questions and Technical Ability scored questions.
The scored Technical Ability questions (and weightings) will be as follows:
Relevant Contract Experience / Case Studies - 40%
Emergency Response Capability - 30%
Resources, Systems and Contract Management - 20%
Health & Safety and Operational Competence - 10%
Following evaluation of the Procurement Specific Questionnaire (PSQ) against the criteria published, it is anticipated that up to five (5) Suppliers achieving the highest overall scores will be shortlisted and invited to participate in the Tender Stage.
Notwithstanding the above, the Council reserves the right, at its sole discretion, to invite more than five (5) Suppliers to participate in the Tender Stage where it considers this to be appropriate.
Please refer to the tender documents for full details
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: TENDER STAGE (Stage 2) It is anticipated that up to five (5) Suppliers achieving the highest overall scores in the Participation Stage (Stage 1) will be shortlisted and invited to participate in the Tender Stage. Notwithstanding the above, the Council reserves the right, at its sole discretion, to invite more than five (5) Suppliers to participate in the Tender Stage where it considers this to be appropriate. The Tender Stage (Stage 2) will include a number of Pass/Fail questions and Method Statements that will be scored. The Method Statements (and weightings) will be as follows: Delivery of Emergency and Reactive Tree Works - 30% Implementation and 'Go Live' - 20% Resource Capacity and Service Resilience - 20% Quality Control and Compliance Management - 10% Customer Service and Resident Communication - 10% Social Value - 10% The above Method Statements will make up 70% of the overall tender. The Council reserves the right, at its sole discretion, to amend or revise any of the above Method Statements at the Tender Stage (Stage 2) where it deems this necessary or appropriate. Notwithstanding any such amendments, the overall Quality Weighting will remain at 70% of the total tender assessment. Please refer to the tender documents for full details
- Price: The Price Weighting will account for 30% of the total tender assessment. PLEASE NOTE: The Bills of Quantities (BOQ) are provided solely for the purpose of tender pricing and contain estimated quantities only. The quantities stated are not guaranteed and are provided for guidance purposes only. The actual quantities required may increase or decrease during the Contract Term, and no claim shall arise against the Council as a result of any variation between the approximation and actual quantities. The Council reserves the right to vary the quantities during the Contract Term in accordance with its operational requirements.
- Economic & financial standing
The economic and financial standing of Suppliers will be tested using the published methodology
Please refer to the Supplier Guidance for full details
- Technical & professional ability
PARTICIPATION STAGE (Stage 1)
The conditions of participation include a number of Pass/Fail questions and Technical Ability scored questions.
The scored Technical Ability questions (and weightings) will be as follows:
Relevant Contract Experience / Case Studies - 40%
Emergency Response Capability - 30%
Resources, Systems and Contract Management - 20%
Health & Safety and Operational Competence - 10%
Following evaluation of the Procurement Specific Questionnaire (PSQ) against the criteria published, it is anticipated that up to five (5) Suppliers achieving the highest overall scores will be shortlisted and invited to participate in the Tender Stage.
Notwithstanding the above, the Council reserves the right, at its sole discretion, to invite more than five (5) Suppliers to participate in the Tender Stage where it considers this to be appropriate.
Please refer to the tender documents for full details
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 23 May 2025, 13:28 BST
- Last source update
- 19 Oct 2026, 17:45 BST
- Award evaluation window
- Submission end – 15 Oct 2026
- Authority reference
DN811715- FTS notice number
2026/S 000-055852- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05228cFind a Tender
How it was run
Official notice- Submission deadline
- 10 Jul 2026, 12:00 BST
- Clarification deadline
- 3 Jul 2026, 16:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
www.londontenders.org ↗ Reference DN811715
Timeline
23 May 2025 → 1 Apr 2027 · 11 dates- Planning notice published23 May 2025, 13:28 BST
- Next notice expected171 days ago1 May 2026, 23:59 BST
- Market engagement171 days ago1 May 2026, 23:59 BST
The London Borough of Sutton would like comprehensive and detailed feedback on the draft specification. Your expertise will help ensure it is clear, robust, and accurately reflects the required scope and quality of service delivery. Constructive comments and suggestions to enhance clarity, completeness, and overall effectiveness as both a contractual and operational document are especially welcome. Please be as specific as possible, referencing relevant sections where appropriate.
A virtual soft market testing event for this commission is also scheduled on Monday, 27 April 2026, from 10:00am to 5:00pm, and Tuesday, 28 April 2026, from 10:00am to 5:00pm. Providers are welcome to attend the virtual one to one session of approximately 45 minutes by choosing an available slot in the calendar in addition to completing the published questions. PLEASE NOTE: Attendance to a one to one session is optional. If you prefer, you may just complete the questions in the document attached in the attachment session of the portal and submit it via Procontract messaging on the portal.
All providers are requested to first review the DRAFT specification for the Provision of Arboricultural Maintenance of Trees and then provide responses to the questions set out in the document titled "SOFT MARKET TESTING - Provision of Arboricultural Maintenance of Trees" This document also includes the link to the calendar slots
PLEASE SUBMIT THE COMPLETED DOCUMENT VIA THE MESSAGING SYSTEM ON THE PORTAL
- Tender notice published129 days ago12 Jun 2026, 16:01 BST
- Clarification questions by108 days ago3 Jul 2026, 16:00 BST
- Submission deadline102 days ago10 Jul 2026, 12:00 BST
- Award decision expected by4 days ago15 Oct 2026, 23:59 BST
- Assessment summaries sent1 day ago19 Oct 2026, 00:00 BST
- Latest notice publishedearlier today19 Oct 2026, 17:45 BST
- Today20 Oct 2026
- Standstill endsin 9 days28 Oct 2026, 23:59 GMT
- Contract startsin 163 days1 Apr 2027, 00:00 BST
Notice history
10 events · 4 releases on Find a Tender · since 23 May 2025- Pipeline notice published23 May 2025, 13:28 BSTUK1
- Preliminary market engagement notice published31 Mar 2026, 13:37 BSTUK2
- Published value updated to £031 Mar 2026, 13:37 BSTwas £3,000,000
- Tender notice published12 Jun 2026, 16:01 BSTUK4
- Published value updated to £2,600,00012 Jun 2026, 16:01 BSTwas £0
- Status changed to active12 Jun 2026, 16:01 BST
- Deadline published: 10 Jul 2026, 12:00 BST12 Jun 2026, 16:01 BST
- Contract award notice published19 Oct 2026, 17:45 BSTUK6
- Status changed to complete19 Oct 2026, 17:45 BST
- Contract signature expected6 Nov 2026, 23:59 GMTscheduled
Routine re-releases (4)
- 2025-05: 1 release · 23 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| BEECHES TREE CARE SERVICES LIMITEDSME1 Apr 2027 – 31 Mar 2032 | £4,465,926 | 19 Oct 2026standstill to 28 Oct 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 3 | 0 | — |
Who bid
- wonBEECHES TREE CARE SERVICES LIMITEDSME · Greater London
- did not winCONNICK TREE SERVICES LIMITEDSME · South East England
- did not winGLENDALE COUNTRYSIDE LIMITED · North West England
- did not winGristwood and Toms LtdSME · East of England
- did not winTHE TREE ASSOCIATES (SURREY) LIMITED · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
5 commercial parties on the notice · 1 awarded- BEECHES TREE CARE SERVICES LIMITEDAwarded supplier
- CONNICK TREE SERVICES LIMITEDBidder / tenderer
- GLENDALE COUNTRYSIDE LIMITEDBidder / tenderer
- Gristwood and Toms LtdBidder / tenderer
- THE TREE ASSOCIATES (SURREY) LIMITEDBidder / tenderer
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications The documents are via the London Tenders Portal. Reference DN811715
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender