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Find a TenderAwardedContract details notice
Published 22 Apr 2025, 15:13 BST

Official UK procurement notice

Ice Cream Concession in South Car Park Seven Sisters Country Park

Official notice

Authority: South Downs National Park Authority (Public body)

ServicesBelow threshold - open competitionBelow thresholdConcession
Sectors: Food, beverages, tobacco and related products (15)Hotel, restaurant and retail trade services (55) Delivery: South East (UKJ)
Concession value (operator's revenue)£200,000operator revenue, not the authority's budget
Submissions closed 29 May 2025awarded 10 Nov 2025
Awarded to Southern Counties Crawley ltd
Contract term 2 yrsends 30 Jun 2027 · up to 30 Jun 2029 with extensions · starts 30 Jun 2025

What is being bought

Published requirement description

South Downs National Park Authority is inviting offers to provide a mobile ice cream concession in a specified location within the south car park at Seven Sisters Country Park to add to and enhance the visitor offer throughout the season.

CPV: Catering services · Ice cream and similar products

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsPublished value£200,000
Contract period: 30 Jun 2025 – 30 Jun 2027 (2 yrs) · up to 30 Jun 2029 with extensionsValue: £200,000 exc. VAT · £240,000 inc. VAT
Delivery: South East
Extensions: The Contract Period may be extended by up to two years by mutual agreement. The extension(s) may be by a single period or successive periods of twelve months in accordance with the terms of the Contract.
15555000 Ice cream and similar products55520000 Catering services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Quality of Offer and how it adds to the visitor experience at Seven Sisters Country Park 10% Range of products, pricing and supporting local produce 10% Customer Service 10% Resourcing 10% Social Value 5% Price 55%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
22 Apr 2025, 15:13 BST
Last source update
11 Nov 2025, 10:41 GMT
FTS notice number
2025/S 000-016286
Latest notice
Contract details notice (UK7)
Classification (CPV)
Catering servicesIce cream and similar products
Delivery area
South East (UKJ)
Official registry OCID
ocds-h6vhtk-0505c1 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
29 May 2025, 13:00 BST
Clarification deadline
8 May 2025, 00:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

SDNPA use an electronic sourcing portal to manage all tendering and quotation exercises and current and future contract opportunities can be viewed at in-tendhost.co.uk/southdowns ↗. In order to view the full documents available it is necessary to register with the portal. Registration is free and only has to be done once.

Timeline

22 Apr 2025 → 11 Nov 2025 · 5 dates
  1. Tender notice published
    22 Apr 2025, 15:13 BST
  2. Clarification questions by
    8 May 2025, 00:59 BST
  3. Submission deadline
    29 May 2025, 13:00 BST
  4. Contract starts
    30 Jun 2025
  5. Latest notice published339 days ago
    11 Nov 2025, 10:41 GMT

Notice history

3 events · 2 releases on Find a Tender · since 22 Apr 2025
  1. Tender notice published
    22 Apr 2025, 15:13 BST
    UK4
  2. Contract details notice published
    11 Nov 2025, 10:41 GMT
    UK7
  3. Status changed to complete
    11 Nov 2025, 10:41 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £400,0001 contract exc. VAT
Contracts signed 1latest 10 Nov 2025
Awarded toValueDateStatus
Southern Counties Crawley ltdSME——Awarded

Contracts

  • Provision of an Ice Cream Concession, South Car Park at Seven Sisters Country Park · Southern Counties Crawley ltdSME

    Signed
    10 Nov 2025
    Value
    £400,000
    Period
    10 Nov 2025 – 15 Jul 2027 · up to 15 Jul 2029 with extensions
    Status
    active
    Extensions
    SDNPA may extend the Contract Period by up to two years by mutual agreement. The extension(s) may be by a single period or successive periods of twelve months in accordance with the terms of the Contract.
    3 agreed KPIs: Opening schedule · Payments to SDNPA · Social value offer
    • Opening schedule, Concessionaire on site open for business as per the proposal (or subsequently amended by agreement with SDNPA at contract management meetings)
    • Payments to SDNPA, Payments received by due date
    • Social value offer, By 30 June in each contract year, provide a report, with supporting evidence, to the SDNPA contract manager on the person who has been engaged in seasonal work, including: Home location (town/village) of the employee Contract start date Evidence of training in food hygiene and customer service (course completion certificates or other evidence)

Contracting authority & participating public bodies

South Downs National Park Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PJDL-9528-MNGZ South Downs Centre, North Street, Midhurst, South East, GU29 9DHContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsSDNPA use an electronic sourcing portal to manage all tendering and quotation exercises and current and future contract opportunities can be viewed at https://in-tendhost.co.uk/southdowns. In order to view the full documents available it is necessary to register with the portal.…

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender