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Published 30 Jul 2026, 15:53 BST

Official UK procurement notice

Provision of an Employee Benefits Scheme via a Self-Service Platform

Official notice

Authority: Police and Crime Commissioner for West Midlands (Police & fire)

ServicesBelow threshold - open competitionBelow thresholdReserved: K02000001SME suitable
Sectors: Administration, defence and social security services (75) Delivery: West Midlands (UKG)
Budget not disclosed£0exc. VAT
Submissions closed 21 Aug 2026
Contract term 2 yrsends 10 Jan 2029 · up to 10 Jan 2031 with extensions · starts 11 Jan 2027

What is being bought

Published requirement description

The requirement is for the Provision of an Employee Benefits Scheme via a Self-Service Benefits Platform. The Supplier must provide an Electronic System that provides Users with a single point of access to the following Benefit Schemes as a minimum:

  • Cycle 2 Work Scheme (Please note the preference is for this to be open all year round)
  • Information Technology Purchase
  • Mobile Phone Purchase
  • Car Leasing Scheme
  • Car Parking Scheme
  • Local Benefits
  • Employee Retail Discounts
  • Leisure Discounts
  • Holiday Discounts
  • Gym Membership

The Contracting Authority does not incur any costs for the current Benefits Platform. Therefore, the estimated indicative spend per annum for this contract is not known.

CPV: Benefit services

The lotProcurement structure

single lot · value published
Lot #1Renewal 2 yrsSMEPublished value£0
Contract period: 11 Jan 2027 – 10 Jan 2029 (2 yrs) · up to 10 Jan 2031 with extensions
Delivery: West MidlandsEligibility: SME eligible
Extensions: The Contract term will be for an initial period of two years from the Contract Commencement date, with the option to extend for a further two periods of 12 months each, subject to the satisfactory performance of the supplier.
75310000 Benefit services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Bids will be assessed against the criteria below to determine the Highest Scoring Bidder: Response to Tender - Pass/Fail Gateway Questions - Pass/Fail Suitability Questions - Pass/Fail Quality - 75% Price - 25%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
30 Jul 2026, 15:53 BST
Last source update
30 Jul 2026, 15:53 BST
FTS notice number
2026/S 000-072337
Latest notice
Tender notice (UK4)
Classification (CPV)
Benefit services
Delivery area
West Midlands (UKG)
Official registry OCID
ocds-h6vhtk-06d7fe Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
21 Aug 2026, 12:00 BST
Clarification deadline
17 Aug 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

All Tenders must be submitted through the contracting authority's e-tendering portal Int-Tend (sell2.in-tend.co.uk/blpd/home ↗)

Timeline

30 Jul 2026 → 11 Jan 2027 · 4 dates
  1. Tender notice published84 days ago
    30 Jul 2026, 15:53 BST
  2. Clarification questions by66 days ago
    17 Aug 2026, 17:00 BST
  3. Submission deadline62 days ago
    21 Aug 2026, 12:00 BST
  4. Today
    22 Oct 2026
  5. Contract startsin 80 days
    11 Jan 2027

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    30 Jul 2026, 15:53 BST
    UK4

Contracting authority & participating public bodies

Police and Crime Commissioner for West Midlands

Contracting authorityPublic authority - sub-central government GB-PPON: PHLH-1699-TDLT Lloyd House, Colmore Circus Queensway, Birmingham, West Midlands, B4 6ATContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender