Find a TenderAwardedContract details notice

Published 27 Nov 2025, 13:47 GMT

Official UK procurement notice

Provision of Access Control System Replacements

Official notice

Authority: Oxford City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Repair & Maintenance (50) Delivery: South East (UKJ14)

Published estimate£600,000≈ £400k / year · £720,000 inc. VAT45% above published estimate

Submissions closed 9 Jan 2026awarded 21 Apr 2026

Awarded to AB SECURITY LTD2 awards

Contract term 1 yr 6 moends 1 Sept 2027 · up to 1 Sept 2028 with extensions · starts 2 Mar 2026

What is being bought

Published requirement description

The Council manages 651 buildings that utilise door entry and access control systems to manage entry to the buildings. The access control system needs replacing as it is approaching the end of its functional life.

CPV: Miscellaneous repair and maintenance services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yr 6 moSMEPublished value£600,000

Contract period: 2 Mar 2026 – 1 Sept 2027 (1 yr 6 mo) · up to 1 Sept 2028 with extensionsValue: £600,000 exc. VAT · £720,000 inc. VAT

Delivery: South EastEligibility: SME eligible

Extensions: 18 month contract with an option to extend for a further 12 month period

50800000 Miscellaneous repair and maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published award criteria (2)

Quality
Price

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 27 Nov 2025, 13:47 GMT
Last source update: 15 Oct 2026, 14:33 BST
Award evaluation window: Submission end – 17 Feb 2026
FTS notice number: 2025/S 000-077691
Latest notice: Contract details notice (UK7)
Classification (CPV): Miscellaneous repair and maintenance services
Delivery area: South East (UKJ14)
Official registry OCID: ocds-h6vhtk-05ea2c Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 9 Jan 2026, 12:00 GMT
Clarification deadline: 19 Dec 2025, 17:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/oxfordcc/aspx/Home ↗

Timeline

27 Nov 2025 → 15 Oct 2026 · 7 dates

Tender notice published329 days ago
27 Nov 2025, 13:47 GMT
Clarification questions by306 days ago
19 Dec 2025, 17:00 GMT
Submission deadline286 days ago
9 Jan 2026, 12:00 GMT
Award decision expected by246 days ago
17 Feb 2026, 23:59 GMT
Contract starts234 days ago
2 Mar 2026
Assessment summaries sent183 days ago
22 Apr 2026, 00:00 BST
Latest notice published7 days ago
15 Oct 2026, 14:33 BST

Notice history

6 events · 4 releases on Find a Tender · since 27 Nov 2025

Tender notice published
27 Nov 2025, 13:47 GMT
UK4
Contract award notice published
23 Apr 2026, 11:56 BST
UK6
Status changed to complete
23 Apr 2026, 11:56 BST
Contract signature expected
18 May 2026, 23:59 BST
scheduled
Contract details notice published
1 Oct 2026, 15:13 BST
UK7
Contract details notice published
15 Oct 2026, 14:33 BST
UK7

Routine re-releases (4)

2025-11: 1 release · 27 Nov 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £869,7311 award exc. VAT

Bids received 76 from SMEs

Contracts signed 2latest 5 Oct 2026

Awarded to	Value	Date	Status
AB SECURITY LTDSMEAccess Control System Replacements1 Jun 2026 – 30 Nov 2027 · up to 30 Nov 2028Extensions: Option to extend for 12 months	£869,731	21 Apr 2026	Awarded
AB SECURITY LTDSME	£1,087,163 †	—	Awarded

Contracts

Access Control System Replacements · AB SECURITY LTDSME
Signed
5 Oct 2026
Value
£1,087,163
Period
5 Oct 2026 – 4 Apr 2028 · up to 4 Apr 2029 with extensions
Status
active
Extensions
Option to extend for one period of 12 months
3 agreed KPIs: Timeliness of Project Milestones · Minimised Resident Disruption · Post-Handover Defect Rate
- Timeliness of Project Milestones, Percentage of agreed project milestones (e.g., Block A completion, commissioning) completed by the scheduled date.
- Minimised Resident Disruption, Number of formal written complaints received from tenants regarding installation activities (noise, mess, missed appointments, failure of temporary access).
- Post-Handover Defect Rate, Number of defects reported and logged by the Council within the first 30 days post-handover of each Block/Phase.
Contract 1 · AB SECURITY LTDSME
Signed
1 Oct 2026
Value
£869,731
Period
5 Oct 2026 – 4 Oct 2028
Status
active
3 agreed KPIs: Timeliness of Project Milestones · Minimised Resident Disruption · Post-Handover Defect Rate
- Timeliness of Project Milestones, Percentage of agreed project milestones (e.g., Block A completion, commissioning) completed by the scheduled date.
- Minimised Resident Disruption, Number of formal written complaints received from tenants regarding installation activities (noise, mess, missed appointments, failure of temporary access).
- Post-Handover Defect Rate, Number of defects reported and logged by the Council within the first 30 days post-handover of each Block/Phase.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
7final-stage tenders	6	0	—

Contracting authority & participating public bodies

Oxford City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJQW-3663-YMYQ Oxford Town Hall, St Aldates, Oxford, South East, OX1 1BXContact email

Bidders & participating suppliers

1 commercial party on the notice

AB SECURITY LTDAwarded supplierGB-COH: 11885537GB-PPON: PZVH-4727-ZPHM 42 Suffolk Road, Sidcup, London, DA14 5DDContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specifications

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender15 Oct 2026, 14:33 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender1 Oct 2026, 15:13 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender23 Apr 2026, 11:56 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender27 Nov 2025, 13:47 GMT