Official UK procurement notice
Provision of a Removals, Packing and Storage Service for Domestic Properties
Authority: East Renfrewshire Council (Local council)
What is being bought
Published requirement descriptionThe Housing Service department at East Renfrewshire Council is responsible for the discharge of some statutory duties owed to homeless citizens of East Renfrewshire. Citizens require assistance with the removal, transfer and storage of belongings, sometimes for an unspecified amount of time. East Renfrewshire Council is legally obliged to provide this assistance.
The Council have various types of customers, some of which require short term uplift and storage of belongings; others require a more long term solution.
The approximate level of usage of the service is as follows:
- 66 movements per year (i.e 33 uplifts and redelivery)
- 43 units (250 cubic foot) of storage in use at any given time
- An average of 9 months in storage for each person
The figures above are indicative of the current level of usage of the service. No guarantee can be given in relation to future levels.
This procurement was conducted via the Public Contracts Scotland - Tender portal (PCS-T). We applied a one stage Open procedure.
Bidders self-certified their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and required to submit Means of Proof before contract award. Bidders referred to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T.
- Recurrence: Q3 2027
CPV: Storage and retrieval services · Storage services
The lotProcurement structure
single lot · value publishedLot #1The Contractor will provide removal, transfer and storage of belongings as determined…AwardedRenewalPublished value£168,000
The Contractor will provide removal, transfer and storage of belongings as determined and notified by East Renfrewshire Council Housing Service or Housing maintenance team, in accordance with Health and Safety Regulations and all associated standards.
Contractor will provide a short and long term storage solution, often for an unspecified amount of time, and must demonstrate that they have adequate storage to meet the needs of this contract.
East Renfrewshire Council requires a single Contractor to uplift within a property, all furniture items, goods, fixture/fittings and any other household item (this list is not exhaustive) and deliver to/from properties, with capacity to conduct requests where specified within 48 hours of request for standard requests.
Due to the nature of the service on occasion East Renfrewshire Council may instruct the contractor to carry out an emergency removal, the Contractor will be required to respond and arrive at the designated property within 4 hours of the request being made. Emergency requests are infrequent approx. 10 per year the contractor may also be required to provide assistance preparing for a move. Additional information: The Council reserves the right to spend up to 250,000 GBP (excluding VAT) over the duration of the contract (Including extensions), should additional requirements for housing be identified, or, to facilitate commercial moves such as office relocation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (10)
- Removals Methodology: 20
- Implementation: 15
- Storage Methodology: 20
- Fair Working Practices: 5
- Community benefits: 10
- Complaints Procedure: 10
- Contract Management: 10
- price: 60
- Sustainability: 5
- Carbon Footprint Reduction: 5
Published award criteria (10)
- Removals Methodology: 20
- Implementation: 15
- Storage Methodology: 20
- Fair Working Practices: 5
- Community benefits: 10
- Complaints Procedure: 10
- Contract Management: 10
- Sustainability: 5
- Carbon Footprint Reduction: 5
- Price: 60
- Suitability
Bidders must holds an appropriate operator’s licence as issued by the Driver and Vehicle Standards Agency (DVSA)
- Economic & financial standing
To establish the financial standing of a bidder, the Council will:
Take into account a risk report provided independently by Creditsafe. Within such reports, the risk of business failure is expressed as a score ranging from 1 -100. In the event that a company is determined to have a risk failure rating of below 30 i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further. Where the score is 30+ the Council will consider all information available from the report.
Where you are not registered on credit safe e.g. charitable organisations, new start companies and Sole Traders you are to submit 2 years financial accounts, including Profit & Loss Statement and Balance Sheet for consideration.
It should be noted that in addition to the above checks the Council reserves the right at its own discretion to seek such other information from the applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to determine the applicant’s economic and financial standing. Additional information can include an analysis of turnover, solvency ratios and profitability ratios and will be detailed within the Qualification Envelope question within PCS-Tender. The final decision on bidder inclusion rests with the Council.
The successful tender will be expected to maintain a Creditsafe level of 30+ throughout the contract period. The offer of any extension to the contract will …
- Technical & professional ability
Health and Safety Management
The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management
Environmental Management
The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management
Bidders who intend to use a supply chain to deliver the requirements detailed in the Contract Notice, must confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. Bidders must provide a response at SPD Q4.C.4 and this will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:
a) their standard payment terms.
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.
Bidders unable to confirm (b) must provide an improvement plan, …
- Price carries 60 of 160 points: a 10% discount moves about 6 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Q3 2027
- First published
- 18 Dec 2023, 12:23 GMT
- Last source update
- 11 Apr 2024, 14:47 BST
- Award evaluation window
- 22 Jan 2024 – …
- Authority reference
ERC000322- FTS notice number
2024/S 000-011808- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-042666Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Conditions of contract are East Renfrewshire Council Conditions of Contract for the Purchase of services
Publisher note: Prompt Payment-The successful tenderer shall, as a condition of being awarded the contract, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these services are paid timeously and that as a minimum invoices rendered by subcontractors shall(unless formally disputed by the tenderer)be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. The Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Failure to supply the information within timeframe requested may result in your bid being rejected & the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Tender documents. Applicants must ensure they read in line with this contract notice (SC Ref:763233)
How it was run
Official notice- Submission deadline
- 5 Feb 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 22 Jan 2024, 12:00 GMT
Timeline
22 Jan 2024 → 11 Apr 2024 · 4 dates- Bids opened22 Jan 2024, 12:00 GMT
- Bids must remain valid until22 Jan 2024, 23:59 GMT
- Submission deadline5 Feb 2024, 12:00 GMT
- Notice published11 Apr 2024, 14:47 BST
Notice history
2 events · 3 releases on Find a Tender · since 20 Dec 2023- Deadline moved to 5 Feb 2024, 12:00 GMT20 Dec 2023, 09:36 GMT+14 days · was 22 Jan 2024, 12:00 GMT
- Status changed to complete11 Apr 2024, 14:47 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 22 Jan 2024 | 5 Feb 2024 | +14 d |
| — | Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.6 | 22 Jan 2024 | 5 Apr 2024 | +74 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 22 Jan 2024 | 5 Feb 2024 | +14 d |
To cover christmas shutdown period
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Doree Bonner InternationalSME | £168,000 † | — | Awarded |
Contracts
Contract 011808-2024-ERC000322-1 · Doree Bonner InternationalSME
- Signed
- 28 Mar 2024
- Value
- £168,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 6 from abroad | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Paisley Sheriff Court and Justice of the PeaceReview body
Bidders & participating suppliers
1 commercial party on the notice- Doree Bonner InternationalAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.