Official UK procurement notice
Provision of a Fuel Management System and Fleet Fuel System Maintenance
Authority: Glasgow City Council (Local council)
What is being bought
Published requirement descriptionThe council is inviting suitably qualified and experienced Bidders to submit bids for the supply, installation and maintenance of a new Fuel Management System (FMS).
In addition to the above the successful Bidder will be required to carry out a scheduled maintenance programme and any adhoc repairs, as needs arise, on the existing fuel supply hardware and ancillary equipment to ensure ongoing supply of fuel to the fleet.
The contract is expected to run for 2 years and optional 2 x 12 months extension.
- Recurrence: January 2025
CPV: Fuel pumps · Fuels · Hardware installation services · Parts of fuel pumps · Remote access software package · Repair and maintenance services of pumps · Software implementation services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Key Personnel: 10%
- Data Protection: 5%
- Fair Work Practices: 5%
- Methodology of Approach to the Requirement: 35%
- price: 40%
- Sustainability: 5%
Published award criteria (6)
- Key Personnel: 10
- Data Protection: 5
- Sustainability: 5
- Fair Work Practices: 5
- Methodology of Approach to the Requirement: 35
- Price: 40
- Economic & financial standing
Financial Requirements:-
Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:-
There is a minimum financial requirement that affects trading performance, balance sheet strength and current liquidity
Financial requirements for trading performance and balance sheet strength should be
calculated on latest filed accounts with Companies House.
Trading Performance
An overall positive outcome on pre-tax profits over a 3 year period
Exceptional items can be excluded from the calculation.
The above would be expressed in the ratio Pre-Tax Profit/Turnover
Balance Sheet strength
Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process.
Intangibles can be included for purposes of the Total Assets figure.
The above would be expressed in the ratio Total Assets/Total Liabilities.
Bidders who have been trading for less than the 3 years noted above
must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.
Bidders who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above.
The council also requires assurance regarding current liquidity of the bidding company.
The bidder may provide a Letter of Comfort from its own bank to satisfy the above financial re…
- Technical & professional ability
Single Procurement Document (SPD) Question 4C.1.2
For public supply and public service contracts only, please provide 2 relevant examples of supplies and/or services carried out during the last three years, from either the public or private sector, as specified in the Contract Notice which should include the customer contact name, value of contract and contract start and end dates.
SPD Statement
Relevant examples should demonstrate the supply, installation and maintenance of a Fuel Management System which has monitored and securely supplied a variety of fuels to a variety of heavy, light goods and passenger vehicles. In addition examples should demonstrate the provision of service, maintenance and emergency repair service for the existing fuel supply hardware and ancillary equipment to ensure ongoing supply of fuel to the fleet.
Minimum: The weighting will be out of 100% with 50% attributed to each example. Bidders must score a minimum threshold of 60 out of 100 overall for question 4C.1.2 over the two examples. Any Bidder who fails to achieve the minimum score for this question will be disqualified and shall no…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · January 2025
- First published
- 11 Feb 2021, 15:24 GMT
- Last source update
- 3 Feb 2022, 11:44 GMT
- Award evaluation window
- 1 Mar 2021 – …
- Authority reference
GCC005191CPU- FTS notice number
2022/S 000-003128- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-028e18Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Performance terms
KPI's for the Provision of a Fuel Management System and Fleet Fuel System Maintenance will be listed under Section 4.16 within the ITT document (found within the Buyers Attachement area within PCS-T) but may be amended dependant on the specific requirements of the contract throughout the term of the contract.
- Review procedure
Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
Publisher note: Re SPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2 bidders must hold the certificates for Quality Control, Health and Safety and Environmental Management Standards or comply with all the questions noted in SPD Section 4D. Please refer to the ‘SPD Statements’ doc within the Invitation to Tender document. Health & Safety – applicants must complete and return the H&S questionnaire found within the Buyers Attachment area within PCS-T. Freedom of Information Act - Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate found in the Technical Envelope within PCS-T. (NB the council does not bind itself to withhold this information). Tenderers Amendments - Applicants must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate found in the Technical Envelope within PCS-T. Prompt Payment - The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. Non – Collusion - Applicants will be required to complete the Non-Collusion certificate contained in the Technical Envelope within PCS-T. Insurance Mandate - All successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Terms and Conditions are located within the Buyers Attachments area of the tender portal. Request for Documentation: Once the Evaluation of Price and Quality has been completed, the recommended Bidder will be expected to provide all documentation as specified in the SPD. When the Request for Documentation is made, Bidders must supply the relevant information within 5 working days. Failure to provide this information within the specified time may result in your bid being rejected and the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Invitation To Tender and the SPD Statements document. Applicants must ensure they read these in line with this contract notice. (SC Ref:681660)
How it was run
Official notice- Submission deadline
- 1 Mar 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 1 Mar 2021, 12:00 GMT
Timeline
1 Mar 2021 → 3 Feb 2022 · 3 dates- Submission deadline1 Mar 2021, 12:00 GMT
- Bids opened1 Mar 2021, 12:00 GMT
- Notice published3 Feb 2022, 11:44 GMT
Notice history
6 events · 4 releases on Find a Tender · since 24 Feb 2021- Deadline published: 15 Mar 2021, 12:00 GMT24 Feb 2021, 15:56 GMT
- Published value published: £185,50027 Jul 2021, 18:14 BST
- Status changed to active27 Jul 2021, 18:14 BST
- Procurement method changed27 Jul 2021, 18:14 BST
- Deadline moved to 1 Mar 2021, 12:00 GMT27 Jul 2021, 18:14 BST-14 days · was 15 Mar 2021, 12:00 GMT
- Status changed to complete3 Feb 2022, 11:44 GMT
Published amendments (2 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 1 Mar 2021 | 15 Mar 2021 | +14 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 1 Mar 2021 | 15 Mar 2021 | +14 d |
Change to Insurance Requirement - Section III.1.2 Economic and Financial Standing Change to Professional Indemnity Insurance Level Please note the insurance level for the Professional Indemnity cover has been reduced from FIVE MILLION POUNDS STERLING in respect of any one claim and in the aggregate to TWO MILLION POUNDS STERLING.
Extension to tender closing date from 1st March 2021 (12 noon) to 15th March 2021 (12 noon)
Routine re-releases (4)
- 2021-02: 1 release · 11 Feb 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Cadden Engineering Ltd | £185,500 † | — | Awarded |
Contracts
Contract 003128-2022-GCC005191CPU-1 · Cadden Engineering Ltd
- Signed
- 29 Jun 2021
- Value
- £185,500
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Cadden Engineering LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.