Official UK procurement notice
Provision of a Customer Experience Insight and Survey Feedback Solution
Authority: XC TRAINS LIMITED
What is being bought
Published requirement descriptionA supplier capable of providing an 'always-on' customer feedback survey solution, along with functionality for the presentation of live results and support with advanced ad hoc insights. The 'always-on' survey needs to be accessible to customers through email invitations and a static link hosted on the onboard Wi-Fi welcome page and onboard posters. A dashboard-style reporting tool is required to present live results, along with functionality to drill down into the live data for deeper analysis. XC is also seeking a supplier to proactively uncover and deliver actionable insights to the client. XC are looking for an agency that can go beyond the Customer Experience Survey (CES). XC would like a supplier who can offer both the resources and expertise necessary to help expand and enhance the customer data and insights XC currently have. This includes not only conducting surveys, but also supporting XC in gathering, analysing, and integrating a broader range of customer information, ultimately providing XC with a more comprehensive understanding of customers. This will allow XC to move from an ad-hoc measurement approach with responsive decision making, to a continuous data-driven approach that identifies key business trends, enabling proactive decision-making.
CPV: Customer satisfaction survey · Customer survey services
The lotProcurement structure
single lot · no lot value publishedLot #1• Customer feedback managementAwardedRenewal
- Customer feedback management. This involves soliciting, collecting and reporting on customer feedback. The feedback programme is to be 'always on', enabling customers to deliver feedback at any time.
- The supplier will provide bespoke insight services. The supplier can offer both the resources and expertise necessary to expand and enhance the customer data and insights that are currently available. This includes not only conducting surveys, but also supporting us in gathering, analysing, and integrating a broader range of customer information, ultimately providing us with a more comprehensive understanding of our customers to drive informed business decisions.
- Customer panel management. Separately, XC also has a customer panel. The customer panel consists of people that have voluntarily signed up to a mailing list to receive regular surveys. The panel members are to be surveyed four times a year.
Procedure terms & legal framework
From the official record- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 17 Feb 2025, 19:39 GMT
- Last source update
- 13 Jul 2026, 14:47 BST
- FTS notice number
2026/S 000-065678- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e303Find a Tender
How it was run
Official notice- Submission deadline
- 20 Mar 2025, 12:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Participation fee
- document
Timeline
20 Mar 2025 → 13 Jul 2026 · 2 dates- Submission deadline20 Mar 2025, 12:00 GMT
- Notice published99 days ago13 Jul 2026, 14:47 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete13 Jul 2026, 14:47 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracts
Contract 065678-2026-1 · supplier not published
- Signed
- 15 Jun 2026
- Value
- —
- Status
- active
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.