Find a TenderAwarded
Published 17 Feb 2025, 19:39 GMT

Official UK procurement notice

Provision of a Customer Experience Insight and Survey Feedback Solution

Official notice

Authority: XC TRAINS LIMITED

ServicesNegotiated procedure with prior call for competition
Budget not disclosedValue not published
Submissions closed 20 Mar 2025awarded 15 Jun 2026

What is being bought

Published requirement description

A supplier capable of providing an 'always-on' customer feedback survey solution, along with functionality for the presentation of live results and support with advanced ad hoc insights. The 'always-on' survey needs to be accessible to customers through email invitations and a static link hosted on the onboard Wi-Fi welcome page and onboard posters. A dashboard-style reporting tool is required to present live results, along with functionality to drill down into the live data for deeper analysis. XC is also seeking a supplier to proactively uncover and deliver actionable insights to the client. XC are looking for an agency that can go beyond the Customer Experience Survey (CES). XC would like a supplier who can offer both the resources and expertise necessary to help expand and enhance the customer data and insights XC currently have. This includes not only conducting surveys, but also supporting XC in gathering, analysing, and integrating a broader range of customer information, ultimately providing XC with a more comprehensive understanding of customers. This will allow XC to move from an ad-hoc measurement approach with responsive decision making, to a continuous data-driven approach that identifies key business trends, enabling proactive decision-making.

CPV: Customer satisfaction survey · Customer survey services

The lotProcurement structure

single lot · no lot value published
Lot #1• Customer feedback managementAwardedRenewal
  • Customer feedback management. This involves soliciting, collecting and reporting on customer feedback. The feedback programme is to be 'always on', enabling customers to deliver feedback at any time.
  • The supplier will provide bespoke insight services. The supplier can offer both the resources and expertise necessary to expand and enhance the customer data and insights that are currently available. This includes not only conducting surveys, but also supporting us in gathering, analysing, and integrating a broader range of customer information, ultimately providing us with a more comprehensive understanding of our customers to drive informed business decisions.
  • Customer panel management. Separately, XC also has a customer panel. The customer panel consists of people that have voluntarily signed up to a mailing list to receive regular surveys. The panel members are to be surveyed four times a year.
Delivery: West Midlands
Extensions: Details of this will be shared in the main tender document.Variant bids: not allowed

Procedure terms & legal framework

From the official record
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
17 Feb 2025, 19:39 GMT
Last source update
13 Jul 2026, 14:47 BST
FTS notice number
2026/S 000-065678
Classification (CPV)
Customer satisfaction surveyCustomer survey services
Delivery area
West Midlands (UKG)
Official registry OCID
ocds-h6vhtk-04e303 Find a Tender

How it was run

Official notice
Submission deadline
20 Mar 2025, 12:00 GMT
Submission channel
{"written"}
Accepted languages
en
Participation fee
document

Timeline

20 Mar 2025 → 13 Jul 2026 · 2 dates
  1. Submission deadline
    20 Mar 2025, 12:00 GMT
  2. Notice published99 days ago
    13 Jul 2026, 14:47 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    13 Jul 2026, 14:47 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Contracts signed 1latest 15 Jun 2026

1 further award records carry no date or value.

Contracts

  • Contract 065678-2026-1 · supplier not published

    Signed
    15 Jun 2026
    Value
    —
    Status
    active

Contracting authority & participating public bodies

XC TRAINS LIMITED

Contracting authorityRailway services GB-COH: 04402048 C/O Arriva Plc 1 Admiral Way, Business Park, North East, SR33XPContact name, email Published organisation website ↗

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.