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Official procurement procedure

Provision of a Cashless Catering System

Accounting machines and cash registers
Accounting system
Canteen management services
+5 more
Wales (UKL14)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Pembrokeshire County Council: "Provision of a Cashless Catering System". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityPembrokeshire County CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Pembrokeshire County Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Pembrokeshire County Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4.5Bids / Report
20.7% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 31 active published awards; 29 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityPembrokeshire County Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published8 Jul 2025, 15:09 BST
Last source update8 Jul 2025, 15:09 BST
Recurring procurementNot published
ClassificationAccounting machines and cash registers, Accounting system, Canteen management services, Catering services, Computer facilities management services, Point of sale (POS) software package, School catering services, Software package and information systems
Delivery area
Wales (UKL14)
OCIDocds-h6vhtk-045534
What is being bought
Pembrokeshire County Council operates a centrally managed catering service. This service currently provides catering arrangements for 52 primary schools, 3 middle schools, 5 secondary schools, 1 special school and 1 pupil learning centre. In addition to its school settings the Council also has 2 mobile units which provide catering for outdoor events. Initially the Council is seeking tenders for the supply and installation of a centralised Cashless Catering system in all education settings and mobile units.
What changed
From the official release history
  1. tender value changed
    8 Jul 2025, 15:09 BST
  2. Status changed to complete
    8 Jul 2025, 15:09 BST
  3. Official notice release published
    8 Jul 2025, 15:09 BST
  4. Submission deadline changed to published date
    8 Jul 2025, 15:09 BST
  5. Published value updated to £500,000
    27 Jan 2025, 12:36 GMT
  6. Status changed to active
    27 Jan 2025, 12:36 GMT
  7. Official notice release published
    27 Jan 2025, 12:36 GMT
  8. Submission deadline changed to 13 Mar 2025, 14:00 GMT
    27 Jan 2025, 12:36 GMT
  9. Published value updated to £300,000
    25 Apr 2024, 15:43 BST
  10. Status changed to planned
    25 Apr 2024, 15:43 BST
  11. Official notice release published
    25 Apr 2024, 15:43 BST
  12. Buyer information updated
    25 Apr 2024, 15:43 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    Initially the Council is seeking tenders for the supply and installation of a centralised Cashless Catering system in all education settings and mobile units. The new system must improve the management information in relation to the following: - Improved uptake of school meals in secondary schools. - A reduced risk of errors in ordering in each establishment. - A more stable and reliable system within schools, which will reduce queuing and improve the overall dining experience. - Improved monitoring by service management to drive down waste and costs. The successful supplier will be responsible for migrating Pembrokeshire County Council’s existing data for pupils into the new system by no later than 1st September 2025
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    8 Jul 2025, 15:09 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 26 Jun 2025, 00:00 BST · £398,379
Commercial outcome and competition
Awards
Haven Systems Ltd
Not published · Not published · active
Contracts
Contract
£398,379 · signed 26 Jun 2025, 00:00 BST · active
Bid statistics
bids: 1 (lot 1)
electronicBids: 1 (lot 1)
foreignBidsFromEU: 1 (lot 1)
foreignBidsFromNonEU: 0 (lot 1)
smeBids: 1 (lot 1)
Buyer and organisations in this procedure

Pembrokeshire County Council

Contracting authority GB-FTS-700
View buyer profile

  • Pembrokeshire County Council
    buyer

    County Hall, Haverfordwest, Pembrokeshire, UKL14, SA61 1TP
    donna.murphy@pembrokeshire.gov.uk
    +44 1437775905

  • Haven Systems Ltd
    supplier

    Vine Road, Johnston, Haverfordwest, UKL14, SA623NZ

  • High Court
    reviewBody

    Royal Courts of Justice, The Strand, London, WC2A 2LL
    +44 2079477501
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published