Provision & Implementation of a SaaS Finance Management System

Newport City Council wishes to procure a fully integrated SaaS financial management system as a single administration module with a consistent look and feel where the successful contractor will host and maintain the servers, databases, and the code that makes up the application; patch upgrade and maintain the system; and provide cloned environments for test and training purposes. The SaaS financial management system must as a minimum have: - fully integrated modules with full drill to details within and across modules - self-service processes for users via multiple devices and portals for external customers to improve efficiency and increase automation - intuitive and configurable dashboards, enquiries and reporting functionality to encourage and enhance user engagement and it must also be able: - to reduce/remove bespoke programming and reliance on IT - to automate processes/functionality, improving efficiency and reducing manual requirements - to meet HMRCs Making Tax Digital requirements - provide archiving functionality without reliance on IT - provide real time reporting for all data sources, for all data types and for all data levels plus drills to transactional data (across and between modules) - provide flexible, user driven Management reporting to meet in house and external government requirements i.e. RO's , RA's - have integrated document scanning linked to automated functionalities It is essential that the system has the following financial management modules and functionality as a minimum: - General Ledger - Full interactive and reportable Budgeting, planning, forecasting and monitoring module (BMFP) with extensive cohesive reporting capabilities and online analysis provided against multiple hierarchical structures - Purchasing including a link to external marketplaces and the ability to provide a complete Procure to Pay Solution - Accounts Payable e-invoicing and integrated invoice scanning for automated invoice processing and match to PO - Accounts Receivables including Debt Management and Debt Recovery - Payments & Bank Reconciliation - Asset Management - Supplier portal - Transactional reporting tools - OCR scanning solution