Official UK procurement notice
Provision, Configuration, Implementation and Support of a cloud-based Legal Case Management System
Authority: Independent Commission for Reconciliation and Information Recovery (Central government)
What is being bought
Published requirement descriptionThe Independent Commission for Reconciliation and Information Recovery seeks a cloud‑based Legal Case Management System (CMS) that supports the creation and storage of template pleadings, and enables production and secure storage of Outlook emails directly within the system. The solution must operate entirely in the cloud with no hardware-based components. Strict delegated access controls are required, permitting system access solely to the CMS supplier as mandated by our service provider, this requirement is absolute and non negotiable. The system must also generate unique matter numbers for each case and incorporate an AI enabled capability to automatically identify and link historic (legacy) emails to the correct matter number.
CPV: Application service providers · Data services · Document management software development services · Document management software package · Document management system · IT services: consulting, software development, Internet and support · IT software package · Software package and information systems · Software package suites · Software programming and consultancy services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£120,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: Please note that this competition is not being run as an 'open competition' as stated in the "Procedure" tab. It is being undertaken in two stages: • an initial stage to assess Tenderers’ ability to meet the conditions of participation; and • a subsequent tender stage, with invitations issued only to shortlisted suppliers.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 Apr 2026, 16:31 BST
- Last source update
- 8 Apr 2026, 16:31 BST
- Authority reference
ICRIR 16- FTS notice number
2026/S 000-032109- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-067e63Find a Tender
How it was run
Official notice- Submission deadline
- 22 Apr 2026, 23:59 BST
- Clarification deadline
- 17 Apr 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
All submissions must be made via the eTendersNI portal - etendersni.gov.uk ↗
Timeline
8 Apr 2026 → 1 Jul 2026 · 4 dates- Tender notice published197 days ago8 Apr 2026, 16:31 BST
- Clarification questions by188 days ago17 Apr 2026, 23:59 BST
- Submission deadline183 days ago22 Apr 2026, 23:59 BST
- Contract starts114 days ago1 Jul 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published8 Apr 2026, 16:31 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender