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Official procurement procedure

Property Management Software renewal

Software supply services
London (UKI)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: The Mayor and Commonalty and Citizens of the City of London: "Property Management Software renewal". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityThe Mayor and Commonalty and Citizens of the City of LondonScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: The Mayor and Commonalty and Citizens of the City of London
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for The Mayor and Commonalty and Citizens of the City of London. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
12.1Bids / Report
22.2% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 46 active published awards; 45 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityThe Mayor and Commonalty and Citizens of the City of London
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published24 Oct 2025, 14:16 BST
Last source update24 Oct 2025, 14:16 BST
Recurring procurementNot published
ClassificationSoftware supply services
Delivery area
London (UKI)
OCIDocds-h6vhtk-05d37a
What is being bought
The Property Management System is a business-critical application that underpins the City of London Corporation’s management of its extensive freehold and leasehold property portfolio. This is an award notice for the software renewal made through the CCS TE PAS Framework (Lot 3), via Softcat plc as the authorised reseller of MRI Software. This Contact is for 5 years commencing from the 1st of October 2025. ​
What changed
From the official release history
  1. Status changed to complete
    24 Oct 2025, 14:16 BST
  2. Official notice release published
    24 Oct 2025, 14:16 BST
  3. Buyer information updated
    24 Oct 2025, 14:16 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    The system facilitates the collection and administration of approximately £180 million per annum in rental and service charge income, supporting leasehold billing, financial reporting, and compliance with key standards such as IFRS16.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    24 Oct 2025, 14:16 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 16 Oct 2025, 00:00 BST · £1,246,543
Commercial outcome and competition
Awards
Softcat PLC
Not published · Not published · active
Contracts
Contract
£1,246,543 · signed 16 Oct 2025, 00:00 BST · active
Bid statistics
bids: 1 (lot 1)
electronicBids: 1 (lot 1)
foreignBidsFromEU: 1 (lot 1)
foreignBidsFromNonEU: 1 (lot 1)
smeBids: 1 (lot 1)
Buyer and organisations in this procedure

The Mayor and Commonalty and Citizens of the City of London

Contracting authority GB-FTS-139337
View buyer profile

  • The Mayor and Commonalty and Citizens of the City of London
    buyer

    Po Box 270, Guildhall, London, UKI, EC2P 2EJ
    Taiwo.Muraina-Akinboade@cityoflondon.gov.uk
    +44 2076063030

  • High Court of England and Wales
    mediationBody
    reviewContactPoint

    The Mayor and Commonalty and Citizens of the City of London, London, EC2P 2EJ
    taiwo.Muraina@cityoflondon.gov.uk

  • High Court, Royal Courts of Justice
    reviewBody

    The Mayor and Commonalty and Citizens of the City of London, London, EC2P 2EJ
    taiwo.Muraina@cityoflondon.gov.uk

  • Softcat PLC
    supplier

    Solar house, fieldhouse lane, Marlow, Buckinghamshire, UKJ13, SL71LW
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThe MRI Lease and Property Management System is a business-critical application supporting the City of London Corporation’s management of its extensive freehold and leasehold portfolio. It facilitates the collection and administration of millions per annum in rental and service charge income and underpins compliance with IFRS 16 and other statutory reporting requirements. The award was made through the CCS TE PAS Framework (Lot 3), via Softcat plc as the authorised reseller of MRI Software. The framework has been procured through a fully compliant and EU-advertised process; therefore, a call-off under this framework does not require separate OJEU publication, in accordance with Regulation 33 of the Public Contracts Regulations 2015. This direct award is further justified under Regulations 32(2)(b)(ii) and (iii), which permit award without prior publication where competition is absent for technical reasons and only one supplier can provide the required services. The MRI system is a proprietary solution, uniquely configured to the City’s complex lease, financial, and integration requirements. Transitioning to an alternative system would require a full reimplementation, costing approximately £1 million and taking up to two years with significant risks to data integrity, income collection, and statutory financial reporting. Awarding directly through the framework ensures continuity, preserves existing custom configurations and integrations, and avoids operational disruption. This approach represents the only lawful and proportionate route to maintain critical business functionality, achieve value for money, and comply fully with the principles of transparency, and sound financial management under PCR 2015.