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Official procurement procedure

Property and Asset Management Software System

No classification published
Location not published
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: North East Lincolnshire Borough Council: "Property and Asset Management Software System". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityNorth East Lincolnshire Borough CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: North East Lincolnshire Borough Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for North East Lincolnshire Borough Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
5Bids / Report
0% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 47 active published awards; 1 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityNorth East Lincolnshire Borough Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published4 Aug 2025, 11:13 BST
Last source update4 Aug 2025, 11:13 BST
Recurring procurementNot published
ClassificationNot published
Delivery areaLocation not published
OCIDocds-h6vhtk-055217
What is being bought
This is a comprehensive software system to manage the Authority's property and asset portfolios.
What changed
From the official release history
  1. Official notice release published
    4 Aug 2025, 11:13 BST
  2. Official notice release published
    24 Jun 2025, 09:13 BST
  3. Status changed to complete
    23 Jun 2025, 19:56 BST
  4. Official notice release published
    23 Jun 2025, 19:56 BST
  5. Buyer information updated
    23 Jun 2025, 19:56 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    4 Aug 2025, 11:13 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 24 Jun 2025, 00:00 BST · £210,768
Commercial outcome and competition
Awards
Civica UK Limited
Not published · Not published · active
Contracts
Property and Asset Management Software System
£210,768 · signed 24 Jun 2025, 00:00 BST · active
Contract period: 24 Jun 2025, 00:00 BST — 21 Jun 2028, 23:59 BST
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

North East Lincolnshire Borough Council

Contracting authority GB-PPON-PXNN-3676-XCQV
View buyer profile

  • North East Lincolnshire Borough Council
    buyer

    GB-PPON: PXNN-3676-XCQV
    Municipal Offices, Town Hall Square, Grimsby, UKE13, DN31 1HU, GB
    procurement@nelincs.gov.uk

  • CIVICA UK LIMITED
    supplier

    GB-COH: 01628868 · GB-PPON: PCMJ-9641-QWWM
    Southbank Central, 30 Stamford Street, London, UKI44, SE1 9LQ, GB
    BidSupport@civica.com
Documents (1)
Official links; attachments are not copied

  • Not published

    tender
    conflictOfInterest
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationale1. Description of the Requirement: The TechForge Property Asset Management System (IT System) is essential for managing the Council's property and asset portfolio. This IT System ensures compliance with statutory regulations, financial transparency, and efficient management of property-related costs and maintenance schedules. 2. Reason for Direct Award: The IT System contract cannot be awarded on the basis of a competitive tendering procedure due to extreme and unavoidable urgency. The urgency is not attributable to any act or omission of the contracting authority and could not have been foreseen by the contracting authority. 3. Background: The IT System has been delivered via our regeneration partner, Equans and Equans contracted with Civica, as a subcontractor, to deliver services on behalf of the Council under the regeneration contract. However, the contract with Equans is coming to an end on 30 June 2025. We are contractually obliged to novate the IT System contract between Equans and Civica for the TechForge system, upon the expiry of the regeneration contract. However, during discussions regarding the novation of the IT contract to the Council, Civica expressed a preference to contract on current terms, as the IT System contract to be novated was outdated. The updated contract to be entered into with Civica provides the same commercial position as the original IT System contract but is now up to date with legislative requirements. The contract was agreed by the parties on the 16 June 2025 and no delay was present in the process. 4. Justification for Urgency: If a direct award is not made for the updated contract, the Council would still be obliged to contract with Civica under the original IT System contract. In addition, failure to enter into the updated contract would mean the Authority would lose access to the atabase holding details of its property portfolio and would be unable to comply with its statutory requirements. Therefore, there is no option but to contract with Civica for the delivery of the TechForge system. The urgency of this situation is unavoidable and not due to any fault of the contracting authority. The immediate procurement of this system is crucial to ensure the continued management of the Council's property and asset portfolio without disruption. 5. Conclusion: Given the extreme and unavoidable urgency, and the necessity of the TechForge system for the Council's operations, a direct award to Civica is justified under Schedule 5 of the Procurement Act 2023.