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Published 4 Mar 2026, 17:21 GMT

Official UK procurement notice

Event Management, Production and Security for May Morning at Magdalen Bridge

Official notice

Authority: Oxford City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: K02000001
Sectors: Administration, defence and social security services (75)Business Services & Consultancy (79) Delivery: South East (UKJ14)
Published estimate£150,000£180,000 inc. VAT
Submissions closed 25 Mar 2026awarded 20 Apr 2026
Awarded to Safetygeeks Ltd
Contract term 6 moends 6 Oct 2026 · up to 6 Oct 2028 with extensions · starts 6 Apr 2026

What is being bought

Published requirement description

We are seeking a VAT registered company to undertake the event management and security of May Morning at Magdalen Bridge/High Street in Oxford. We will accept quotations from event management companies, a consortium or partnership able to demonstrate their ability to deliver on the event management services and security services required; however there must be one lead organisation or person contractually responsible for the overall delivery of this contract. Your organisation, consortium or partnership will have an Event Manager to assign to the project with extensive experience in event management for outdoor events of this size and nature.

CPV: Public security services · Public security, law and order services · Security services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 6 moPublished value£150,000
Contract period: 6 Apr 2026 – 6 Oct 2026 (6 mo) · up to 6 Oct 2028 with extensionsValue: £150,000 exc. VAT · £180,000 inc. VAT
Delivery: South East
Extensions: The Contract will be let for an initial period of 6 months to cover 2026 event intended to commence on 2 April 2026 with the option to extend for 2 further periods of 1 year up to a maximum contract period of 2.5 years to cover the 2027 and 2028 events.
75240000 Public security, law and order services75241000 Public security services79710000 Security services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: 60% Quality 40% Price

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
4 Mar 2026, 17:21 GMT
Last source update
29 Apr 2026, 12:21 BST
Authority reference
OCC000959
FTS notice number
2026/S 000-019700
Latest notice
Contract details notice (UK7)
Classification (CPV)
Public security servicesPublic security, law and order servicesSecurity services
Delivery area
South East (UKJ14)
Official registry OCID
ocds-h6vhtk-06628a Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
25 Mar 2026, 17:00 GMT
Clarification deadline
18 Mar 2026, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Only tenders submitted via the procurement portal will be accepted; in-tendhost.co.uk/oxfordcc ↗

Timeline

4 Mar 2026 → 29 Apr 2026 · 5 dates
  1. Tender notice published225 days ago
    4 Mar 2026, 17:21 GMT
  2. Clarification questions by211 days ago
    18 Mar 2026, 17:00 GMT
  3. Submission deadline204 days ago
    25 Mar 2026, 17:00 GMT
  4. Contract starts193 days ago
    6 Apr 2026, 00:00 BST
  5. Latest notice published169 days ago
    29 Apr 2026, 12:21 BST

Notice history

3 events · 2 releases on Find a Tender · since 4 Mar 2026
  1. Tender notice published
    4 Mar 2026, 17:21 GMT
    UK4
  2. Contract details notice published
    29 Apr 2026, 12:21 BST
    UK7
  3. Status changed to complete
    29 Apr 2026, 12:21 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £56,6831 contract exc. VAT
Contracts signed 1latest 20 Apr 2026
Awarded toValueDateStatus
Safetygeeks LtdSME——Awarded

Contracts

  • Production and Security for May Morning at Magdalen Bridge · Safetygeeks LtdSME

    Signed
    20 Apr 2026
    Value
    £56,683
    Period
    29 Apr 2026 – 20 Apr 2027 · up to 20 Apr 2028 with extensions
    Status
    active
    Extensions
    Optional 1 year extension

Contracting authority & participating public bodies

Oxford City Council

Contracting authorityPublic authority - central government GB-PPON: PJQW-3663-YMYQ Oxford Town Hall, St Aldates, Oxford, South East, OX1 1BXContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Safetygeeks LtdAwarded supplierGB-PPON: PHZW-7893-NCLR 167-169 Great Portland Street, London, London, W1W 5PFContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender