Official UK procurement notice
Procurement for the provision of PA Housing Grounds Maintenance contracts
Authority: PA Housing
What is being bought6 lots · detail below
Published requirement descriptionThe delivery of Grounds Maintenance services to blocks and communal areas owned and managed by PA Housing.
CPV: Grounds maintenance services
Lots and requirements (6)Procurement structure
6 lots · 5 with a published value (£5,545,000 together) · a supplier may bid for at most 6 and win at most 4 of themLot #1Grounds Maintenance Services SurreyRenewal South EastPublished value£3,750,000
The services required by this contract, can include but are not restricted to:(i) Inspection, cleaning, application of preservative and occasional replacement of landscape furniture including bench seats, litter bins, notice boards and signs (ii) Litter Collection, Sweeping and Clearance of Debris (iii) Grass Cutting and Maintenance (iv) Edging (v) Grass Reseeding / Turfing (vi) Supply of Planting Material, mainly shrubs and roses (vii) Shrub Maintenance (viii) Rose Maintenance (ix) Hedge Maintenance (x) Application of pesticides, as required and in accordance with the appropriate legislation(xi) Trees – the lifting of trees to facilitate ease of maintenance when undertaking horticultural operations and emergency works as defined within the specification (xii) Snow Clearing and Gritting(xiii) Maintenance of Children’s Play Areas - to maintain areas and associated items in a safe and good working order in accordance with all Regulations and Standards, to ensure the safety and welfare of all users of the play area. Additional information: All estimated values and the duration of the contract are based upon the maximum term of five years.
Lot #2Grounds Maintenance Services West LondonRenewal LondonPublished value£300,000
The services required by this contract, can include but are not restricted to:(i) Inspection, cleaning, application of preservative and occasional replacement of landscape furniture including bench seats, litter bins, notice boards and signs (ii) Litter Collection, Sweeping and Clearance of Debris (iii) Grass Cutting and Maintenance (iv) Edging (v) Grass Reseeding / Turfing (vi) Supply of Planting Material, mainly shrubs and roses (vii) Shrub Maintenance (viii) Rose Maintenance (ix) Hedge Maintenance (x) Application of pesticides, as required and in accordance with the appropriate legislation(xi) Trees – the lifting of trees to facilitate ease of maintenance when undertaking horticultural operations and emergency works as defined within the specification (xii) Snow Clearing and Gritting(xiii) Maintenance of Children’s Play Areas - to maintain areas and associated items in a safe and good working order in accordance with all Regulations and Standards, to ensure the safety and welfare of all users of the play area. Additional information: All estimated values and the duration of the contract are based upon the maximum term of five years.
Lot #3Grounds Maintenance Services East LondonRenewal LondonPublished value£285,000
The services required by this contract, can include but are not restricted to:(i) Inspection, cleaning, application of preservative and occasional replacement of landscape furniture including bench seats, litter bins, notice boards and signs (ii) Litter Collection, Sweeping and Clearance of Debris (iii) Grass Cutting and Maintenance (iv) Edging (v) Grass Reseeding / Turfing (vi) Supply of Planting Material, mainly shrubs and roses (vii) Shrub Maintenance (viii) Rose Maintenance (ix) Hedge Maintenance (x) Application of pesticides, as required and in accordance with the appropriate legislation(xi) Trees – the lifting of trees to facilitate ease of maintenance when undertaking horticultural operations and emergency works as defined within the specification (xii) Snow Clearing and Gritting(xiii) Maintenance of Children’s Play Areas - to maintain areas and associated items in a safe and good working order in accordance with all Regulations and Standards, to ensure the safety and welfare of all users of the play area. Additional information: All estimated values and the duration of the contract are based upon the maximum term of five years.
Lot #4Grounds Maintenance Services South Leicestershire and NorthantsRenewal East MidlandsPublished value£500,000
The services required by this contract, can include but are not restricted to:(i) Inspection, cleaning, application of preservative and occasional replacement of landscape furniture including bench seats, litter bins, notice boards and signs (ii) Litter Collection, Sweeping and Clearance of Debris (iii) Grass Cutting and Maintenance (iv) Edging (v) Grass Reseeding / Turfing (vi) Supply of Planting Material, mainly shrubs and roses (vii) Shrub Maintenance (viii) Rose Maintenance (ix) Hedge Maintenance (x) Application of pesticides, as required and in accordance with the appropriate legislation(xi) Trees – the lifting of trees to facilitate ease of maintenance when undertaking horticultural operations and emergency works as defined within the specification (xii) Snow Clearing and Gritting(xiii) Maintenance of Children’s Play Areas - to maintain areas and associated items in a safe and good working order in accordance with all Regulations and Standards, to ensure the safety and welfare of all users of the play area. Additional information: All estimated values and the duration of the contract are based upon the maximum term of five years.
Lot #5Grounds Maintenance Services NottinghamRenewal East MidlandsLot estimate not published
The services required by this contract, can include but are not restricted to:(i) Inspection, cleaning, application of preservative and occasional replacement of landscape furniture including bench seats, litter bins, notice boards and signs (ii) Litter Collection, Sweeping and Clearance of Debris (iii) Grass Cutting and Maintenance (iv) Edging (v) Grass Reseeding / Turfing (vi) Supply of Planting Material, mainly shrubs and roses (vii) Shrub Maintenance (viii) Rose Maintenance (ix) Hedge Maintenance (x) Application of pesticides, as required and in accordance with the appropriate legislation(xi) Trees – the lifting of trees to facilitate ease of maintenance when undertaking horticultural operations and emergency works as defined within the specification (xii) Snow Clearing and Gritting(xiii) Maintenance of Children’s Play Areas - to maintain areas and associated items in a safe and good working order in accordance with all Regulations and Standards, to ensure the safety and welfare of all users of the play area. Additional information: All estimated values and the duration of the contract are based upon the maximum term of five years.
Lot #6Grounds Maintenance Services LeicesterRenewal East MidlandsPublished value£710,000
The services required by this contract, can include but are not restricted to:(i) Inspection, cleaning, application of preservative and occasional replacement of landscape furniture including bench seats, litter bins, notice boards and signs (ii) Litter Collection, Sweeping and Clearance of Debris (iii) Grass Cutting and Maintenance (iv) Edging (v) Grass Reseeding / Turfing (vi) Supply of Planting Material, mainly shrubs and roses (vii) Shrub Maintenance (viii) Rose Maintenance (ix) Hedge Maintenance (x) Application of pesticides, as required and in accordance with the appropriate legislation(xi) Trees – the lifting of trees to facilitate ease of maintenance when undertaking horticultural operations and emergency works as defined within the specification (xii) Snow Clearing and Gritting(xiii) Maintenance of Children’s Play Areas - to maintain areas and associated items in a safe and good working order in accordance with all Regulations and Standards, to ensure the safety and welfare of all users of the play area. Additional information: All estimated values and the duration of the contract are based upon the maximum term of five years.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 4 Apr 2022, 16:16 BST
- Last source update
- 13 May 2022, 12:51 BST
- Award evaluation window
- 23 May 2022 – …
- Authority reference
2022/S 000-009018- FTS notice number
2022/S 000-012479- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0329d5Find a Tender
Publisher note: Tenderers applying for all Lots in the South (London and Surrey) will only be permitted to win either Lot 1 or Lot 2 and 3. In the event of the same Tenderer being top placed at the conclusion of the evaluation process the Lots will be awarded as follows:(i) Lot 1 will be awarded to the top placed Tenderer(ii) Lot 2 and Lot 3 will be awarded to the second placed Tenderer (iii) For the avoidance of doubt Tenderers in the South will be permitted to win either Lot 1 or Lot 2 and Lot 3 only. ii. Tenderers applying for all three Midlands Lots will only be permitted to win a maximum of two Lots. In the event that the same Tenderer is top placed at the conclusion of the evaluation process the Lots will be awarded as follows:(i) Lots 4 and 6 will be awarded to the top placed Tenderer(ii) Lot 5 will be awarded to the second placed Tenderer Tenderers applying for both the South (London and Surrey) and the Midlands Lots will only be permitted to win a maximum of two South Lots and two Midlands Lots with the award criteria as set out at i and ii above.
How it was run
Official notice- Submission deadline
- 1 Jul 2022, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 23 May 2022, 12:00 BST
Timeline
13 May 2022 → 1 Jul 2022 · 3 dates- Notice published13 May 2022, 12:51 BST
- Bids opened23 May 2022, 12:00 BST
- Submission deadline1 Jul 2022, 12:00 BST
Notice history
1 event · 2 releases on Find a Tender- Deadline moved to 1 Jul 2022, 12:00 BST13 May 2022, 12:51 BST+39 days · was 23 May 2022, 12:00 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextEstimated total value · II.1.5 | Value excluding VAT £5,880,000 | Value excluding VAT £6,468,000 | |
| — | TextDescription of the procurement · II.2.4 | The services required by this contract, can include but are not restricted to:(i) Inspection, cleaning, application of preservative and occasional replacement of landscape furniture including bench seats, litter bins, notice boards and signs (ii) Litter Collection, Sweeping and Clearance of Debris (iii) Grass Cutting and Maintenance (iv) Edging (v) Grass Reseeding / Turfing (vi) Supply of Planting… | The services required by this contract, can include but are not restricted to:(i) Inspection, cleaning, application of preservative and occasional replacement of landscape furniture including bench seats, litter bins, notice boards and signs(ii) Litter Collection, Sweeping and Clearance of Debris(iii) Grass Cutting and Maintenance(iv) Edging(v) Grass Reseeding / Turfing(vi) Supply of Planting Mate… | |
| — | TextDescription of renewals · II.2.7 | It is intended that the Contracts will start in October 2022 for an initial period of three years with the option for an extension of a further one year plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years. | It is intended that the Contracts will start in December 2022 for an initial period of three years with the option for an extension of a further one year plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years. | |
| — | TextEstimated Value · II.2.6 | Value excluding VAT: £3,750,000 | Value excluding VAT: £4,125,000 | |
| — | TextEstimated Value · II.2.6 | Value excluding VAT: £300,000 | Value excluding VAT: £330,000 | |
| — | TextEstimated Value · II.2.6 | Value excluding VAT: £285,000 | Value excluding VAT: £313,500 | |
| — | TextEstimated Value · II.2.6 | Value excluding VAT: £500,000 | Value excluding VAT: £550,000 | |
| — | TextEstimated Value · II.2.6 | missing | Value excluding VAT: £368,500 | |
| — | TextEstimated Value · II.2.6 | Value excluding VAT: £ 710,000 | Value excluding VAT: £781,000 | |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2) | 23 May 2022 | 1 Jul 2022 | +39 d |
| — | Bid openingConditions for opening of tenders · IV.2.7) | 23 May 2022 | 1 Jul 2022 | +39 d |
1 amendment published without a description.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Cabinet OfficeReview contact point
- High Court of England and WalesMediation bodyReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria