Official UK procurement notice
PRO0663 - Grounds Maintenance Services Yorkshire
Authority: Your Housing Group (Housing)
What is being bought
Published requirement descriptionYHG are looking to appoint a suitably qualified provider to deliver grounds maintenance services across a portfolio of YHG properties throughout the Yorkshire region. The contract has an estimated annual value of £125k and will be awarded to a single supplier responsible for managing and delivering the full scope of services across all locations.
The contract will be awarded for an initial period of two years, with the option to extend for further periods of 12 months each on 3 occasions, subject to satisfactory performance and business requirements. Therefore, the maximum contract term will be five years.
CPV: Planting and maintenance services of green areas · Refuse and waste related services · Tree pruning and hedge trimming
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£666,667
- Economic & financial standing
Please refer to the ITT documentation and PSQ for conditions of participation.
- Technical & professional ability
Please refer to the ITT documentation and PSQ for conditions of participation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Quality - Method Statements : Please refer to ITT documentation for full breakdown.
- Pricing Schedule: Please refer to ITT documentation for full breakdown.
- Economic & financial standing
Please refer to the ITT documentation and PSQ for conditions of participation.
- Technical & professional ability
Please refer to the ITT documentation and PSQ for conditions of participation.
- Turnover usually expected at this size: about £665,755 (twice the annual value).
Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How Your Housing Group buys Planting and maintenance services of green areas (CPV 7731), and who usually turns up
Your Housing Group’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Planting and maintenance services of green areas (CPV 7731) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Yorkshire and the Humber.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in Yorkshire and the Humber.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 1 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 11%
2–333% / 21%
4–633% / 26%
7+33% / 42%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate65%
Within ±2%9%
Above estimate26%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 7731Published estimate£667k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid9%
2–325%
4–639%
7+26%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 10 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£541k–£667k
Estimate£667k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £151m34 awards in 36m · last 1 months ago | 19 live · £108m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=15 | |
| £187m15 awards in 36m · last 2 months ago | 6 live · £54m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 2% below n=8 | |
| £33m28 awards in 36m · last 1 months ago | 8 live · £2.4m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 5% below n=8 | |
| £11m38 awards in 36m · last 1 months ago | 11 live · £3.6m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=12 | |
Tivoli Group LtdLarge | £50m26 awards in 36m · last 16 months ago | 2 live · £34m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 5% below n=7 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the match score are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 25 Apr 2025, 14:09 BST
- Last source update
- 15 Oct 2026, 12:05 BST
- Award evaluation window
- Submission end – 11 Jan 2027
- Authority reference
PRO0663- FTS notice number
2026/S 000-094695- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0507b4Find a Tender- Contract terms summary
Tenderers’ attention is drawn to the payment terms set out in Schedule 2 of the Contract Documents at Appendix 9.1. YHG standard payment terms are that YHG shall pay correctly rendered invoices that include a valid YHG PO number within 30 days from receipt of the invoice. Invoices must only be submitted after completion of the services and must be accompanied with the required evidence demonstrating that the services have been completed.
- Risks
Implentation timetable risks
TUPE transfer
Variation / Change control
Legislative Changes e.g. new Laws associated with the sector
Changes to resources or personel
Wider supply chain considerations
How to participate & submission route
Official notice Submit via mytenders- Requests to participate (first stage)
- —
- Tender submission deadline
- 11 Nov 2026, 12:00 GMT
- Clarification deadline
- 23 Oct 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted via the ‘MyTenders’ portal. Tenderers should ensure they are able to access the system and are familiar with the process for uploading documents prior to the Tender Submission Deadline.
Timeline
25 Apr 2025 → 1 Apr 2027 · 8 dates- Planning notice published25 Apr 2025, 14:09 BST
- Next notice expected9 Jun 2025, 23:59 BST
- Tender notice published10 days ago7 Oct 2026, 12:40 BST
- Latest notice published2 days ago15 Oct 2026, 12:05 BST
- Today17 Oct 2026
- Clarification questions byin 6 days23 Oct 2026, 12:00 BST
- Submission deadlinein 25 days11 Nov 2026, 12:00 GMT
- Award decision expected byin 87 days11 Jan 2027, 23:59 GMT
- Contract startsin 166 days1 Apr 2027, 00:00 BST
Notice history
9 events · 5 releases on Find a Tender · since 25 Apr 2025- Pipeline notice published25 Apr 2025, 14:09 BSTUK1
- Tender notice published7 Oct 2026, 12:40 BSTUK4
- Published value published: £666,6677 Oct 2026, 12:40 BST
- Status changed to active7 Oct 2026, 12:40 BST
- Procurement method changed7 Oct 2026, 12:40 BST
- Deadline published: 11 Nov 2026, 12:00 GMT7 Oct 2026, 12:40 BST
- Tender notice published12 Oct 2026, 09:30 BSTUK4
- Tender notice published13 Oct 2026, 12:53 BSTUK4
- Tender notice published15 Oct 2026, 12:05 BSTUK4
Published amendments (3)
Amendment issued to update and replace Document: Appendix 3 - Pricing Schedule and Appendix 9.3 - Key Performance Indicators (KPIs) Table. This update corrects a minor administration error. The submission deadline remains unchanged.
Amendment issued to update and replace Document: Appendix 9.4 TUPE Yorkshire
Due to errors being identified, an amended version of Appendix 3 -Pricing Schedule has been uploaded. In addition, a Clarification Log has been added detailing the questions received and the corresponding responses. Bidders should ensure they review the updated documentation.
Routine re-releases (5)
- 2026-10: 1 release · 7 Oct 2026
- 2025-04: 1 release · 25 Apr 2025
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (45)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Appendix 8 - Tenderer Conflicts of Interest Declaration
- Bidding documents and specifications Appendix 9.1 - Form of Contract
- Bidding documents and specifications Appendix 9.2 - Grounds Maintenance Specification
- Bidding documents and specifications Appendix 10 - YHG Transparency of AI use Declaration
- Bidding documents and specifications Appendix 11.1 - Building Safety Policy 2025
- Bidding documents and specifications Appendix 11.2 - Communal Areas and Customer Safety Policy 2025
- Bidding documents and specifications Appendix 11.3 - Contractor Code of Conduct
- Bidding documents and specifications Appendix 11.4 - Customer Feedback Policy 2026
Show 17 more documents
- Bidding documents and specifications Appendix 11.5 - Data Protection Policy 2026
- Bidding documents and specifications Appendix 11.6 - Electrical Safety Policy 2024
- Bidding documents and specifications Appendix 11.8 - H&S Contractor Management Procedure V4
- Bidding documents and specifications Appendix 11.9 - ICT Cyber Security Policy
- Bidding documents and specifications Appendix 11.10 Pets Policy May 2024
- Bidding documents and specifications Appendix 11.11 Safeguarding Children and Adults at Risk Policy 2025
- Bidding documents and specifications Appendix 11.12 - YHG Safeguarding leaflet
- Bidding documents and specifications Appendix 11.13 - YHG Safeguarding Procedure 2024
- Bidding documents and specifications Appendix 12 - GM Property Maps Part 1
- Bidding documents and specifications Appendix 12 - GM Property Maps Part 2
- Bidding documents and specifications Appendix 12 - GM Property Maps Part 3
- Bidding documents and specifications Appendix 12 - GM Property Maps Part 5
- Bidding documents and specifications Appendix 12 - GM Property Maps Part 6
- Bidding documents and specifications Appendix 12 - GM Property Maps Part 7
- Bidding documents and specifications Appendix 13 - List of Properties with Scheme Notes
- Bidding documents and specifications Appendix 14 - Parent Company Guarantee
- Bidding documents and specifications Appendix 15 - What Good Looks Like Photograph Examples
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender
15 further documents are listed in the JSON mirror.