Official UK procurement notice
prj_7089 - Energy Management and Optimisation System (EMOS)
Authority: Southern Water Services Limited (Public body)
What is being bought
Published requirement descriptionSouthern Water Services Limited (SWS) are looking to procure an Energy Management and Optimisation System (EMOS).
The following features and capabilities are considered mandatory for the new EMOS solution being subject of this procurement:
- Portfolio Management
- Sorting and Grouping Functionality
- Tariff Management
- Invoice Management
- Historical Energy Data Storage
- AMR Meter Data Receiving Capability
- API Capability
- Budgeting, Forecasting, and Accruals Capability
- Dashboarding and Data Visualisation Tools
- Portfolio Benchmarking, Energy Data Analysis, and Automated Exception Monitoring
- Energy Reporting Functionality
- Access, Performance, and Interface Features
The following features are considered non-mandatory for the new EMOS solution being subject of this procurement. Tenderers are encouraged to outline any advanced capabilities within the appropriate response envelope for evaluation. However, the absence of these features will not result in disqualification from the tender process.
- Predictive Analytics & Machine Learning
- Integrated Digital Mapping Service
- Dashboard Sharing
- Mobile Accessibility
- Weather (Rainfall) Data Capture
- Carbon Reporting
- Fleet Data Capture
- Renewable PPA Management
- AI Chatbot Functionality
- Demand Response and Load Shifting
- Integration with Onsite Renewables & Storage for Cost Optimisation
- Real-Time Energy Optimisation
- EV Charging and Smart Grid Integration
- Integration with IoT Sensors
- Energy Market Participation
- Water Consumption Management
The following associated services are mandatory for the new EMOS service provider to deliver as part of the scope of this project.
- Implementation Support
- Ongoing Support and Maintenance
- Change Management
The following associated services are considered non-mandatory for the new EMOS service provider to deliver. Tenderers are encouraged to outline their service capabilities within the appropriate response envelope for evaluation. However, the absence of these capabilities will not result in disqualification from the tender process.
- Invoice Validation Service
- Bureau Service
SWS intends to achieve ISO 50001 certification during the initial term of the contract and expects the EMOS to play a foundational role.
More details about the scope of the project and SWS’s requirements are available in the tender documentation.
- How the procedure runs: Southern Water Services Limited (SWS) will conduct this procurement under the Competitive Flexible Procedure, as defined in the Procurement Act 2023. This approach enables a streamlined and adaptable process designed to ensure compliance while promoting fair competition and market engagement. The procurement will follow a three-stage process. Tenderers will be required to complete a Pre-Qualification Questionnaire (PQQ), which sets out Southern Water’s standard mandatory requirements for tendering relating to (but not limited to) Tenderers’ legal and financial capacity, as well as their basic capability to deliver the contract. The PQQ establishes the minimum Conditions of Participation. There is an additional scored technical section within the PQQ. The PQQ envelope clearly identifies any questions that may result in exclusion from the process. SWS will take a maximum of five top-scoring Tenderers through to the next stage of the process. The Invitation to Tender (ITT) will be the second stage of the procurement process. It will consist of Technical and Commercial envelopes. Details of the ITT, including the questions, evaluation criteria, and the weightings of the envelopes, will be published to the qualified Tenderers at the start of the ITT stage. The top two scoring Tenderers from the ITT stage will be invited to a two-step Demo stage. Details of this stage, including the demo tasks, will also be published at the start of the ITT stage to all Tenderers that qualify for the ITT stage. The entire procurement process will be conducted electronically via Southern Water’s e-sourcing platform, Jaggaer: https://southernwater.ukp.app.jaggaer.com Tenderers must be registered on: • Jaggaer e-sourcing portal • Central Digital Platform, as required under the Procurement Act 2023
CPV: Communications control system · Data management services · Data services · Database software package · Database systems · Database-management system · Electricity · Electricity, heating, solar and nuclear energy · Electronic data management (EDM) · Energy and related services · Energy-efficiency consultancy services · Energy-management services · +6 more
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£6,500,000
- Economic & financial standing
As per PQQ-Q questions
- Technical & professional ability
As per PQQ-T questions
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- PQQ-Technical: 100%
Published award criteria (1)
- PQQ-Technical: As per the tender documentation available in the sourcing portal, Jaggaer, please note that the PQQ is the first stage of the tender. Further stages (ITT and Demo), along with their award criteria, will be announced to qualified bidders in due course.
- Economic & financial standing
As per PQQ-Q questions
- Technical & professional ability
As per PQQ-T questions
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 1 May 2025, 12:33 BST
- Last source update
- 14 Jan 2026, 13:17 GMT
- Award evaluation window
- Submission end – 15 Sept 2026
- Authority reference
Prj_7089- FTS notice number
2026/S 000-002977- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050b50Find a Tender
- How it runs
Southern Water Services Limited (SWS) will conduct this procurement under the Competitive Flexible Procedure, as defined in the Procurement Act 2023. This approach enables a streamlined and adaptable process designed to ensure compliance while promoting fair competition and market engagement. The procurement will follow a three-stage process.
Tenderers will be required to complete a Pre-Qualification Questionnaire (PQQ), which sets out Southern Water’s standard mandatory requirements for tendering relating to (but not limited to) Tenderers’ legal and financial capacity, as well as their basic capability to deliver the contract.
The PQQ establishes the minimum Conditions of Participation. There is an additional scored technical section within the PQQ. The PQQ envelope clearly identifies any questions that may result in exclusion from the process. SWS will take a maximum of five top-scoring Tenderers through to the next stage of the process.
The Invitation to Tender (ITT) will be the second stage of the procurement process. It will consist of Technical and Commercial envelopes. Details of the ITT, including the questions, evaluation criteria, and the weightings of the envelopes, will be published to the qualified Tenderers at the start of the ITT stage.
The top two scoring Tenderers from the ITT stage will be invited to a two-step Demo stage. Details of this stage, including the demo tasks, will also be published at the start of the ITT stage to all Tenderers that qualify for the ITT stage.
The entire procurement process will be conducted electronically via Southern Water’s e-sourcing platform, Jaggaer:
southernwater.ukp.app.jaggaer.com ↗
Tenderers must be registered on:
- Jaggaer e-sourcing portal
- Central Digital Platform, as required under the Procurement Act 2023
How it was run
Official notice- Submission deadline
- 13 Feb 2026, 16:00 GMT
- Clarification deadline
- 30 Jan 2026, 16:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The procurement documents are available for unrestricted and full direct access, free of charge, at
southernwater.ukp.app.jaggaer.com ↗
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
southernwater.ukp.app.jaggaer.com ↗
Tenders or requests to participate must be submitted to the above-mentioned address
If you are interested in bidding for this tender, please be aware that you will need to have registered on the central digital platform before you will be able to bid. This will require you to complete some information and then you will be provided with a unique identifier. For more information on how to register, please follow the below link:
Timeline
1 May 2025 → 28 Sept 2026 · 7 dates- Planning notice published1 May 2025, 12:33 BST
- Market engagement30 May 2025, 23:59 BST
We’ve started the pre-market engagement process via our internal market analysis work.
Suppliers interested in this opportunity can engage with SWS via the email provided. Initial Teams meeting to discuss SWS’ requirements in more details can be organised on request.
Information from the pre-market engagement process will be used to design the tender strategy and timescales.
- Tender notice published280 days ago14 Jan 2026, 10:27 GMT
- Clarification questions by264 days ago30 Jan 2026, 16:00 GMT
- Submission deadline250 days ago13 Feb 2026, 16:00 GMT
- Award decision expected by35 days ago15 Sept 2026, 23:59 BST
- Contract starts23 days ago28 Sept 2026, 00:00 BST
Notice history
7 events · 3 releases on Find a Tender · since 1 May 2025- Preliminary market engagement notice published1 May 2025, 12:33 BSTUK2
- Tender notice published14 Jan 2026, 10:27 GMTUK4
- Published value updated14 Jan 2026, 10:27 GMT
- Status changed to active14 Jan 2026, 10:27 GMT
- Procurement method changed14 Jan 2026, 10:27 GMT
- Deadline published: 13 Feb 2026, 16:00 GMT14 Jan 2026, 10:27 GMT
- Tender notice published14 Jan 2026, 13:17 GMTUK4
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: The tender documentation will be published on the e-sourcing platform, Jaggaer: https://southernwater.ukp.app.jaggaer.com/ Further documentation uploads will follow the procedure outlined in the tender pack.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender