TenderlineUK
Procurement Intelligence
Official OCDSSearch
Find a TenderPlanned procurementPlanned procurement notice
Published 8 Oct 2026, 10:45 BST

Official UK procurement notice

PRJ_31300 - WCC Heat Network Software

Official notice

Authority: Westminster City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitableAccelerated
Sectors: Petroleum products, fuel, electricity and other sources of energy (09)Laboratory, optical and precision equipments (excl. glasses) (38)Software Packages & ERP (48)+12 more Delivery: London (UKI)
Planned pipeline value£300,000pipeline notice — not a live tender
Tender notice expected 28 Oct 2026from the planned procurement notice
Contract term 2 yrsends 3 Jan 2029 · up to 3 Jan 2030 with extensions · starts 4 Jan 2027

What is being bought

Published requirement description

Westminster City Council (WCC) is looking to procure services for the provision of a unified SAAS software platform covering the full lifecycle of heat network operation of the WCC portfolio.

The platform must enable the organisation to:

• Meet Ofgem regulatory requirements

• Prepare for heat network registration (Jan 2027)

• Align with draft HNTAS and technical standards

• Improve operational performance and asset value

Heat networks are now regulated under the Heat Networks (Market Framework) Regulations, with:

• Ofgem authorisation conditions in force

• Mandatory registration requirements

• Significant financial penalties for non-compliance

The organisation operates / develops heat networks across multiple schemes and requires a structured, scalable, and auditable approach to Compliance, Performance monitoring, asset management, consumer, obligations, financial oversight,

This planned procurement notice is to inform the Provider Market that a formal sourcing activity for the provision of a unified SAAS software platform covering the full lifecycle of heat network operation will be conducted to replace an expiring contract.

CPV: Billing system · Compliance software development services · Compliance software package · District heating · Energy and related services · Energy meters · Facilities management software development services · Facilities management software development services and software development services suite · Facilities management software package · Facilities management software package and software package suite · Industry specific software development services · Industry specific software package · +3 more

The lotProcurement structure

single lot · value published
Lot #1PlannedRenewal 2 yrsSMEVCSEPublished value£300,000
Contract period: 4 Jan 2027 — 3 Jan 2029 (up to 3 Jan 2030 with extensions) · up to 3 yrs with extensionsEligibility: SME eligibleVCSE eligibleDelivery: London
Value
£300,000 exc. VAT · £360,000 inc. VAT
Extensions
siingle extension if service is still needed.
09323000 District heating09324000 Long-distance heating38551000 Energy meters48100000 Industry specific software package48170000 Compliance software package48420000 Facilities management software package and software package suite

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Planned procurement
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
8 Oct 2026, 10:45 BST
Last source update
8 Oct 2026, 10:45 BST
Award evaluation window
Submission end — 10 Dec 2026
Authority reference
PRJ_31300
FTS notice number
2026/S 000-095069
Accelerated
State of urgency
Latest notice
Planned procurement notice (UK3)
Classification (CPV)
Billing systemCompliance software development servicesCompliance software packageDistrict heatingEnergy and related servicesEnergy metersFacilities management software development servicesFacilities management software development services and software development services suiteFacilities management software packageFacilities management software package and software package suite+5 more
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-078371 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
17 Nov 2026, 17:00 GMT
Clarification deadline
13 Nov 2026, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release
wcc.ukp.app.jaggaer.com ↗

Timeline

6 published dates · Europe/London
  1. Planning notice published1 day ago
    8 Oct 2026, 10:45 BST
  2. Tender notice expectedin 20 days
    28 Oct 2026, 23:59 GMT
  3. Clarification questions byin 36 days
    13 Nov 2026, 17:00 GMT
  4. Submission deadlinein 40 days
    17 Nov 2026, 17:00 GMT
  5. Award decision expected byin 63 days
    10 Dec 2026, 23:59 GMT
  6. Contract startsin 87 days
    4 Jan 2027

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Notice history

2 events · 1 release on Find a Tender · since 8 Oct 2026
  1. Planned procurement notice published
    8 Oct 2026, 10:45 BSTUK3
  2. First planning notice published
    8 Oct 2026, 10:45 BST

Contracting authority & participating public bodies

Westminster City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJVD-6261-BPPJ 64 Victoria Street, London, London, SW1E 6QP The Buying Team [email protected]

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure