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Published 29 Jul 2024, 14:34 BST

Official UK procurement notice

Prisoner Screening & Assessment Tools and Associated Services

Official notice

Authority: Ministry of Justice (Central government)

3 lotsServicesOpen procedureMax 3 lots per supplier
Published estimate£9,333,331total for 3 lots
Submissions closed 4 Sept 2024
Lots 3max 3 won per supplier

What is being bought3 lots · detail below

Published requirement description

The Ministry of Justice (MoJ) has a legal requirement to secure the provision of education and training for prisoners and recognises that Education, Skills, and Work (ESW) play a significant role in reducing reoffending. A 2017 MoJ report shows that prisoners who participated in any form of learning activity were 9 percentage points less likely to reoffend compared to non-learners and 1.8 percentage points more likely to be in employment after release. MoJ is committed to delivering a transformed 'Prisoner Education Service' (PES) focused on work-based training and skills'.

The Prisoner Education Service (PES) programme is developing an innovative, integrated digital ecosystem that brings together a holistic prisoner view that informs planning, delivery and accountability. Effective Screening and Assessment (S&A) is at the core of this, ensuring that prisoner's education starting points and learning needs are identified from initial education induction, and inform their learner journey throughout their time in custody. This system should enable HMPPS to drive up standards, improve national consistency and outcomes across the estate, both in custody and in the community.

To enable and support HMPPS ambition and realise the strategic ambition for national education screening, we are procuring digital S&A tools for the Prison Education Service contracts. The scope of this procurement includes screening tools for English, Mathematics, Digital Skills, Reading, and Additional Learning Needs (ALN). Due to the importance of having a 'human element' in assessing reading ability. Reading assessments can be partly digital but must include interaction with screening and assessment delivery staff so that consideration can be made of reading accuracy, word pronunciation, expressions of tone or intonation.

This tender is to procure three Tools, one for each of the following Lots:

Lot 1: English, Mathematics, and Digital Skills

Lot 2: Reading

Lot 3: Additional Learning Needs

The Tools must be compliant with the minimum viable product digital requirements as outlined in the specification in time for Service Commencement and must be capable of integrating with other services and sharing data using open standards.

The vision for the S&A Tools is to:

  • Implement high-quality, accessible tools that accurately identify prisoner ability levels and indicate potential needs.
  • Enable collaboration with the Authority and PES providers to ensure continuous improvement so that the S&A tools enable quality S&A delivery.
  • Enable data reporting integration of the S&A tools into the Authority systems.
  • Provide for the first time national consistent S&A tools across the PES estate to reduce duplication and improve data flow across the estate.
  • Deliver the ambition for digital by default screening with contingencies to allow continued S&A delivery when access to digital tool/s is impacted.
  • Ensure high quality S&A tool provider led training and ongoing support to PES core-education staff on the use of provider screening tools.
  • Drive quality via output measured key performance indicators.

CPV: Adult and other education services · Computer training services · Computer-user familiarisation and training services · Data-processing services · Document management software development services · Education and training services · Educational software development services · Educational software package · Helpdesk and support services · IT software development services · Networking software development services · Prison services · +5 more

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£9,331,000 together) · win at most 3 of them
Lot #1English, Mathematics, and Digital ServicesRenewalPublished value£2,625,000

This Tool covers: English, Mathematics, and Digital Skills.

The English and Mathematics element of the Tool would accurately assess Prisoner's current skills and ability under the following outcomes:

  • Pre-entry level
  • Entry level 1
  • Entry level 2
  • Entry level 3
  • Level 1
  • Level 2 or higher

And the Digital Skills element of the Tool would accurately assess Prisoners' current skills and abilities in line with National Standards and provide an assessment of the Prisoner's everyday digital literacy skills and functional digital skills

Delivery: UK · Public Prisons in England
Extensions: Initial contract term is 48 months plus option to renew for a further 36 monthsVariant bids: not allowed
Lot #2ReadingRenewalPublished value£2,625,000

This Tool covers: Reading.

The tool will accurately identify gaps in a Prisoners' reading ability, covering comprehension, reading fluency and phonological awareness and would indicate a reading level/score and level of reading support required to progress their ability to read.

Reading assessments would include digital elements but must include interaction with and assessment outcomes determined by prison delivery staff.

Delivery: UK · Public Prisons in England
Extensions: Initial contract term is 48 months plus option to renew for a further 36 monthsVariant bids: not allowed
Lot #3Additional Learning NeedsRenewalPublished value£4,081,000

This Tool covers: Additional Learning Needs.

The ALN Tool must identify areas of potential ALN including:

  • Communication and Interaction needs;
  • Cognition and Learning needs;
  • Social, Emotional and Mental Health difficulties; and
  • Physical and/or Sensory Needs

The Tool will also:

  • identify strengths, contributing to the process of making reasonable adjustments.
  • Produce results that can inform and support processes of ALN support planning within a whole Prison approach including Prison inductions, Education, and the wider Prison regime.
  • Have been designed as an ALN Indicator Tool and not as a diagnostic tool (a diagnostic tool is designed to be administered and interpreted by suitably qualified psychology, learning disability, nursing or specialist education staff in order to reach a clear professional diagnosis).
  • Have been designed and developed with psychological and specialist educational input to ensure it covers a wide range of neurodivergent and other additional need(s).

*Have been previously tested within a relevant further education and/or custodial environment comparable to the UK Prison system and be supported by research/reports which clearly demonstrate its validity and capability to deliver in a consistent and equitable manner. Contractors are expected to engage with the Authority in any additional validity testing requested.

*Lead to the production of clear and detailed results and reports which:

*Can be understood by the Prisoner, Prison Staff and HMPPS staff.

*Clarify what the indicators of ALN are for the individual, including any areas of strength as well as areas of need.

*Clearly identify what practical strategies and reasonable adjustments can be put in place to support the individual both within education and more widely within the Prison regime and in community healthcare.

It is desirable for the tool to suggest where further specialist assessment may be needed, and indicate where further diagnostic assessment may be needed, by suitably qualified psychology, learning disability, nursing or specialist education staff.

The tool results are accessible to all staff who work with Prisoners across all departments within the Prison. The results must be available digitally, live, to the Authority and selected third parties.

Delivery: UK · Public Prisons in England
Extensions: Initial contract term is 48 months plus option to renew for a further 36 monthsVariant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: All Lots or any combination of.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
29 Jul 2024, 14:34 BST
Last source update
29 Jul 2024, 14:34 BST
Award evaluation window
18 Sept 2024 – …
Authority reference
prj_12817
FTS notice number
2024/S 000-023613
Classification (CPV)
Adult and other education servicesComputer training servicesComputer-user familiarisation and training servicesData-processing servicesDocument management software development servicesEducation and training servicesEducational software development servicesEducational software packageHelpdesk and support servicesIT software development services
+7 moreNetworking software development servicesPrison services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-048589 Find a Tender

Publisher note: This notice is a Call for Competition Tender submission deadline is 18th September 2024

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
4 Sept 2024, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
18 Sept 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

29 Jul 2024 → 18 Sept 2024 · 3 dates
  1. Notice published
    29 Jul 2024, 14:34 BST
  2. Submission deadline
    4 Sept 2024, 12:00 BST
  3. Bids opened
    18 Sept 2024, 12:00 BST

Contracting authority & participating public bodies

Ministry of Justice

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsPublic order and safety 102 Petty France, London, UK, SW1H 9AJContact email, phone Published organisation website ↗

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.