Official UK procurement notice
Print & Associated Services 2023
Authority: Scottish Government (Central government)
What is being bought3 lots · detail below
Published requirement descriptionThe Scottish Procurement and Property Directorate (SPPD) is the organisation tasked with procuring frameworks and contracts on behalf of Scottish public sector bodies.
The Print & Associated Services Framework Agreement will be Multi Supplier and Multi Lot. The Authority requirement is divided into two (2) distinct Lots:
Lot 1 - Litho / Digital / Web Printing Services
Lot 3 - Special Labels
The framework agreement will be available for use by the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998, The Office for the Secretary of State for Scotland, the Scottish Parliamentary Corporate Body, councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994, , bodies registered as social landlords under the Housing (Scotland) Act 2001, Scottish health boards or special health boards, Student Loans Company Limited, the Commissioner of Northern Lighthouse operating as the Northern Lighthouse Board, Scottish Futures Trust, Equality and Human Rights Commission, Business Stream Ltd, the Business Gateway National Unit at the Convention of Scottish Local Authorities, further or higher education institutions being fundable bodies within the meaning of section 6 of the further and Higher Education (Scotland) Act 2005, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing. In addition to the contracting authorities listed, the framework agreement will be available to charities entered on the Scottish Charity Register and voluntary organisations entered on the Membership Database of the Scottish Council for Voluntary Organisations.
Information about agencies of the Scottish Ministers ,Scottish Non-Departmental Public Bodies and offices in the Scottish Administration which are not ministerial offices are listed at
www.scotland.gov.uk/Topics/Government/pu… ↗
Overview of the governance structure of public procurement for Scotland, including the Public Procurement Group.
- Recurrence: Within 4 years
CPV: Bar-coded labels · Bespoke printed matter · Bookbinding and finishing services · Design support services · Forms · Paper or paperboard registers, account books, binders, forms and other articles of printed stationery · Postcards · Print finishing services · Printed books, brochures and leaflets · Printed matter and related products · Printed stationery except forms · Printing and delivery services · +5 more
How this framework works
From the published notice- Places
- up to 18 suppliers · 17 bids on the busiest of 2 lots (0.9 per place) · 13 appointed
Lots and requirements (3)Procurement structure
3 lots · no lot values published · evaluation weights differ by lotLot #1Litho / Digital / Web Printing ServicesAwarded
Lot 1 is for the provision of Litho / Digital / Web Printing Services.
It is envisaged that we will appoint 12 suppliers. Suppliers must have the capability and experience to be able to provide, either directly or indirectly, the full range of services detailed within the Statement of Requirement Schedule 1 and 1A.
Lot #2Specimen Bags
Lot 2 is for the provision of Specimen Bags.
It is envisaged that we will appoint 3 suppliers. Suppliers must have the capability and experience to be able to provide, either directly or indirectly, the full range of Specimen Bags listed and associated service provision described within the Statement of Requirement Schedule 1 and 1A.
Lot #3Special LabelsAwarded
Lot 3 is for the provision of Special Labels.
It is envisaged that we will appoint 3 suppliers. Suppliers must have the capability and experience to be able to provide, either directly or indirectly, the full range of Specimen Bags listed and associated service provision described within the Statement of Requirement Schedule 1 and 1A.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Litho / Digital / Web Printing Services | 60% | 40% | |
| 2 · Specimen Bags | 50% | 50% | |
| 3 · Special Labels | 50% | 50% |
- Economic & financial standing
4B.5.1 to 4B.5.3 - It is a requirement of this framework/contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded framework/contract the types and levels of insurance indicated below:
Public Liability Insurance = not less than 1 million GBP per incident and unlimited in total;
Professional Indemnity Insurance = not less than 1 million GBP per incident and unlimited in total;
Employer's (Compulsory) Liability Insurance = in accordance with any legal obligation for the time being in force.
Bidders who do not currently have or cannot commit to obtaining the levels of Insurance requested may be excluded from the procurement process. In event of award of a Framework, Scottish Government will seek proof that these Insurance provisions have been fully complied with.
- Technical & professional ability
In respect of Lot 3 (Special Labels), Bidders must provide printed bar codes which meet the standards stipulated by the ICCBBA. In addition, Bidders must work to the standards for medical labels in accordance with the ICCBBA & Medicines and Healthcare Products Regulatory Agency (MHRA).
Bidders must be, or provide an undertaking prior to commencement of the Framework Agreement, to be, ICCBBA accredited. Bidders who cannot commit will be excluded from further consideration for this Lot.
ICCBBA stands for International Council for Commonality in Blood Banking Automation
- Price carries 40–50 points depending on the lot; most lots put it at 50 points.
- “Print & Associated Services 2023” is a framework: the contest is a place on its panel, up to 18 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Within 4 years
- First published
- 30 Sept 2022, 14:46 BST
- Last source update
- 28 Apr 2023, 11:26 BST
- Award evaluation window
- 3 Nov 2022 – …
- Authority reference
SP-22-006- FTS notice number
2023/S 000-012260- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0371f2Find a Tender
- Electronic trading
- electronic ordering
- Review procedure
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under the Public Contracts(Scotland)Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session
Publisher note: Tenderers may bid for all Lots. In the event of a tie, the Authority reserves the right to appoint additional compliant Tenderers. Award criteria questions can be found in the ITT together with weightings. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Sco) Regs 2015. Tenderers must confirm that they will pay staff that are involved in the delivery of services under the framework agreement, and/or any subsequent call off contract, at least the real Living Wage. Tenderers who fail to answer “Yes” to this question will not have their tender considered further. SPD Q2A-16.1 – Bidders for Lot 3 must hold, or provide an undertaking prior to commencement of the Framework, ICCBBA accreditation. Bidders who cannot commit prior to award will be excluded from consideration for this Lot. Prior to award, SG will seek proof that this requirement has been fully complied with. SPD Q4.C.4 - Tenderers must state whether they intend, or do not intend, to use a supply chain to deliver the requirements detailed in the ITT. If Tenderers intend to use a supply chain to deliver the requirements, they should provide evidence in the SPD that they have the relevant supply chain management and tracking systems in place to ensure a resilient and sustainable supply chain. This will include confirmation that the Tenderer has the systems in place to pay subcontractors through the supply chain promptly and effectively, including evidence of: a) their standard payment terms b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. If the bidder is unable to confirm and evidence (b) they must provide an improvement plan, signed by their Director, which commits to improvements in the payment performance. Acceptable evidence includes but is not limited to: - Extract of the Tenderer’s terms & conditions detailing standard payment terms; - A summarised accounts payable report showing payment on time performance; - Payment Performance Statement Signed by External Auditor; - Credit Score/Credit Report; or - An improvement plan, signed by a Director, which commits to improvements in payment performance. Improvement plan template and further evidence examples are held within the Supplier Journey. Where a Tenderer does not intend to use a supply chain to deliver the requirements detailed in the ITT, they should clearly state this in response to Q4.C.4. Responses to Q4.C.4 will be evaluated as a “Pass” or “Fail”. Tenderers who do not achieve a “Pass” for this question will not be considered further. If you are an SME or 3rd sector organisation interested in working with the public sector, the Supplier Development Programme can help. Attached is a link to the Supplier Development Programme:https://www.sdpscotland.co.uk/?utm_source=pcs&utm_medium=frontpage&utm_content=march16&utm_campaign=SDP03 The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22066. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Further additional information will follow (SC Ref:730352)
How it was run
Official notice- Appointment period ends
- 3 Nov 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 270 days from the deadline
- Bids opened
- 3 Nov 2022, 12:00 GMT
Timeline
3 Nov 2022 → 28 Apr 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown3 Nov 2022, 12:00 GMT
- Bids opened3 Nov 2022, 12:00 GMT
- Notice published28 Apr 2023, 11:26 BST
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete28 Apr 2023, 11:26 BST
Published amendments (1)
Section VI: Complementary information - VI.3) Additional information In relation to Community Benefits - The Contractor will be required, where practical, to: - Consider relevant opportunities for community benefits; - Consider opportunities for the involvement of SMEs and/or third sector organisations in supporting the delivery of this Framework; - Provide assurance regarding fair work first matt…
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Litho / Digital / Web Printing Services
- Signed
- 28 Apr 2023
- Value
- £28,000,000
- Status
- active
Special Labels
- Signed
- 28 Apr 2023
- Value
- £3,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Litho / Digital / Web Printing Services | 17bids · 17 electronic | 17 | — | — |
| 3 · Special Labels | 3bids · 3 electronic | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
13 commercial parties on the notice- Barr Printers LimitedFramework contractor
- Harlow Printing LimitedFramework contractor
- J Thomson Colour Printers LtdFramework contractor
- MBM Print & SCS LtdFramework contractor
- Mackay & InglisFramework contractor
- McAllister Litho Glasgow LtdFramework contractor
- PandaprintFramework contractor
- Printwell LimitedFramework contractor
- Sciamed LtdFramework contractor
- Sterling Press LimitedFramework contractor
Show 3 more suppliers
- Streamline CorporateFramework contractor
- The Evolve GroupFramework contractor
- Winter & Simpson PrintFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.