Official UK procurement notice
Primary School Catering - Delivered In Hot Meals
Authority: West Sussex County Council (Local council)
Sectors: Hotel, restaurant and retail trade services (55) Delivery: South East (UKJ2)
Published estimate£10,000,000≈ £1.4m / year · £12,000,000 inc. VAT
Submissions closed 26 Sept 2025awarded 5 Dec 2025
Awarded to The Easy Lunch Company Limited
Contract term 7 yrsends 31 Jul 2033 · up to 31 Jul 2036 with extensions · starts 1 Aug 2026
What is being bought
Published requirement descriptionProvide a delivered in hot meal service to primary schools across West Sussex.
- The authority expects to re-tender this requirement around 3 Nov 2025, 23:59 GMT.
CPV: School catering services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£10,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- Quality
- Price
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 3 Nov 2025
- First published
- 25 Jul 2025, 15:24 BST
- Last source update
- 22 Jun 2026, 13:33 BST
- Award evaluation window
- Submission end – 12 Nov 2025
- Authority reference
I-67944- FTS notice number
2025/S 000-043228- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056682Find a Tender
How it was run
Official noticeRun through: Atamis (Health Family) · Who buys & how to bid on Atamis
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
- Submission deadline
- 26 Sept 2025, 12:00 BST
- Clarification deadline
- 19 Sept 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Tender responses must be submitted via the Portal no later than the tender response submission deadline. The Portal is available here: atamis-7669.my.site.com/s/Welcome ↗
Timeline
25 Jul 2025 → 1 Aug 2026 · 8 dates- Tender notice published25 Jul 2025, 15:24 BST
- Clarification questions by400 days ago19 Sept 2025, 17:00 BST
- Submission deadline393 days ago26 Sept 2025, 12:00 BST
- Award decision expected by345 days ago12 Nov 2025, 23:59 GMT
- Assessment summaries sent316 days ago12 Dec 2025
- Standstill ends303 days ago24 Dec 2025, 23:59 GMT
- Latest notice published124 days ago22 Jun 2026, 13:33 BST
- Contract starts84 days ago1 Aug 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 25 Jul 2025- Tender notice published25 Jul 2025, 15:24 BSTUK4
- Contract award notice published12 Dec 2025, 17:00 GMTUK6
- Status changed to complete12 Dec 2025, 17:00 GMT
- Contract signature expected13 Feb 2026, 23:59 GMTscheduled
- Contract details notice published22 Jun 2026, 13:33 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £10,000,0001 award exc. VAT
Bids received 11 from SMEs
Named bidders 1published on the award notice
Contracts signed 1latest 2 Mar 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| The Easy Lunch Company Limited1 Aug 2026 – 31 Jul 2033 · up to 31 Jul 2036Extensions: 3 Year extension option available | £10,000,000 | 5 Dec 2025 | Awarded |
Contracts
Primary School Catering - Delivered in Hot Meals · The Easy Lunch Company Limited
- Signed
- 2 Mar 2026
- Value
- £10,000,000
- Period
- 1 Aug 2026 – 31 Jul 2033 · up to 31 Jul 2036 with extensions
- Status
- active
- Extensions
- 3 Year extension option available
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 1 | 0 | — |
Who bid
- wonThe Easy Lunch Company Limited · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- The Easy Lunch Company LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender