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Find a TenderAwardedContract details notice
Published 31 Mar 2025, 11:48 BST

Official UK procurement notice

Primary Phase Catering 2026 - Schools with Finishing Kitchens

Official notice

Authority: West Sussex County Council (Local council)

ServicesOpen procedureAbove thresholdLight touch regimeSME suitableVCSE suitable
Sectors: Hotel, restaurant and retail trade services (55) Delivery: South East (UKJ2)
Published estimate£140,000,000≈ £20m / year · £168,000,000 inc. VAT · 1 value update
Submissions closed 26 Sept 2025awarded 5 Dec 2025
Awarded to Iss Mediclean Limited2 awards
Contract term 7 yrsends 31 Jul 2033 · up to 31 Jul 2036 with extensions · starts 1 Aug 2026

What is being bought

Published requirement description

To provide a catering service to the primary phase schools with finishing kitchens

  • The authority expects to re-tender this requirement around 3 Nov 2025, 23:59 GMT.

CPV: School catering services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 7 yrsSMEVCSEPublished value£140,000,000
Contract period: 1 Aug 2026 – 31 Jul 2033 (7 yrs) · up to 31 Jul 2036 with extensionsValue: £140,000,000 exc. VAT · £168,000,000 inc. VAT
Delivery: South EastEligibility: SME eligibleVCSE eligible
Extensions: 3 Year Period
55524000 School catering services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Commercial: 40%
Published award criteria (2)
  • Commercial: 40%
  • Quality: 60%
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 3 Nov 2025
First published
31 Mar 2025, 11:48 BST
Last source update
28 Jul 2026, 10:33 BST
Award evaluation window
Submission end – 12 Nov 2025
Authority reference
I-50013
FTS notice number
2025/S 000-041359
Latest notice
Contract details notice (UK7)
Classification (CPV)
School catering services
Delivery area
South East (UKJ2)
Official registry OCID
ocds-h6vhtk-04fa86 Find a Tender

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Submission deadline
26 Sept 2025, 12:00 BST
Clarification deadline
19 Sept 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tender responses must be submitted via the Portal no later than the tender response submission deadline. The Portal is available here: atamis-7669.my.site.com/s/Welcome ↗

Timeline

31 Mar 2025 → 1 Aug 2026 · 10 dates
  1. Planning notice published
    31 Mar 2025, 11:48 BST
  2. Next notice expected
    27 Jun 2025, 23:59 BST
  3. Tender notice published
    18 Jul 2025, 14:56 BST
  4. Clarification questions by400 days ago
    19 Sept 2025, 17:00 BST
  5. Submission deadline393 days ago
    26 Sept 2025, 12:00 BST
  6. Award decision expected by345 days ago
    12 Nov 2025, 23:59 GMT
  7. Assessment summaries sent316 days ago
    12 Dec 2025
  8. Standstill ends287 days ago
    9 Jan 2026, 23:59 GMT
  9. Latest notice published88 days ago
    28 Jul 2026, 10:33 BST
  10. Contract starts84 days ago
    1 Aug 2026, 00:00 BST

Notice history

16 events · 9 releases on Find a Tender · since 31 Mar 2025
  1. Preliminary market engagement notice published
    31 Mar 2025, 11:48 BST
    UK2
  2. Preliminary market engagement notice published
    14 Apr 2025, 11:57 BST
    UK2
  3. Preliminary market engagement notice published
    14 Apr 2025, 12:00 BST
    UK2
  4. Pipeline notice published
    16 May 2025, 15:00 BST
    UK1
  5. Status changed to planned
    16 May 2025, 15:00 BST
  6. Tender notice published
    18 Jul 2025, 14:56 BST
    UK4
  7. Published value updated to £140,000,000
    18 Jul 2025, 14:56 BST
    was £150,000,000
  8. Status changed to active
    18 Jul 2025, 14:56 BST
  9. Procurement method changed
    18 Jul 2025, 14:56 BST
  10. Deadline published: 26 Sept 2025, 12:00 BST
    18 Jul 2025, 14:56 BST
  11. Contract award notice published
    12 Dec 2025, 17:34 GMT
    UK6
  12. Status changed to complete
    12 Dec 2025, 17:34 GMT
  13. Contract award notice published
    24 Dec 2025, 09:14 GMT
    UK6
  14. Contract award notice published
    24 Dec 2025, 10:27 GMT
    UK6
  15. Contract signature expected
    13 Feb 2026, 23:59 GMT
    scheduled
  16. Contract details notice published
    28 Jul 2026, 10:33 BST
    UK7
Routine re-releases (9)
  • 2025-12: 1 release · 12 Dec 2025
  • 2025-07: 1 release · 18 Jul 2025
  • 2025-05: 1 release · 16 May 2025
  • 2025-04: 2 releases · 14 Apr 2025, 14 Apr 2025
  • 2025-03: 1 release · 31 Mar 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £140,000,0001 contract exc. VAT · 1 repeated publication of the same award counted once
Bids received 1
Named bidders 1published on the award notice
Contracts signed 1latest 22 May 2026
Awarded toValueDateStatus
Iss Mediclean LimitedPrimary School Catering - Schools with Finishing Kitchens1 Aug 2026 – 31 Jul 2033 · up to 31 Jul 2036Extensions: 3 year extension period available · Amended: 3 tenders received, 2 unsuccessful suppliers, 1 awarded supplier. Extension to close of standstill period. · Amended: 3 tenders received, 2 unsuccessful suppliers, 1 awarded supplier. NOTE: This is a correction to the Information About Tenders listed below. Extension to close of standstill period.£140,000,000same award published again · counted once5 Dec 2025standstill to 9 Jan 2026Standstill
Iss Mediclean Limited£140,000,000 †—Awarded

Contracts

  • Primary Phase School Catering - Schools with Finishing Kitchens · Iss Mediclean Limited

    Signed
    22 May 2026
    Value
    £140,000,000
    Period
    1 Aug 2026 – 31 Jul 2033 · up to 31 Jul 2036 with extensions
    Status
    active
    Extensions
    3 Year

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders · 3 at stage one00—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

West Sussex County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PXJW-5627-QRQR County Hall, Chichester, South East, PO19 1RGContact name, email

Bidders & participating suppliers

2 commercial parties on the notice
  • ISS Mediclean LimitedAwarded supplierGB-COH: 01659837 Velocity 1 Brooklands Drive, Weybridge, South East, KT13 0SLContact email
  • ISS Mediclean LimitedAwarded supplierGB-PPON: PTDZ-1978-LBTX Velocity 1 Brooklands Drive, Weybridge, South East, KT13 0SLContact email

Official documents & specifications (10)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure