Primary Contractor Framework

{
  "id": "077886-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-11-27T18:20:04Z",
  "ocid": "ocds-h6vhtk-05eaa0",
  "buyer": {
    "id": "GB-PPON-PCNL-5714-PRZV",
    "name": "Portsmouth City Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-05eaa0",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2030-07-30T23:59:59+01:00",
          "startDate": "2026-07-31T00:00:00+01:00",
          "maxExtentDate": "2032-07-30T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKJ31",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKJ35",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "44112000",
            "scheme": "CPV",
            "description": "Miscellaneous building structures"
          },
          {
            "id": "44115000",
            "scheme": "CPV",
            "description": "Building fittings"
          },
          {
            "id": "45100000",
            "scheme": "CPV",
            "description": "Site preparation work"
          },
          {
            "id": "45210000",
            "scheme": "CPV",
            "description": "Building construction work"
          },
          {
            "id": "45260000",
            "scheme": "CPV",
            "description": "Roof works and other special trade construction works"
          },
          {
            "id": "45300000",
            "scheme": "CPV",
            "description": "Building installation work"
          },
          {
            "id": "45400000",
            "scheme": "CPV",
            "description": "Building completion work"
          },
          {
            "id": "45500000",
            "scheme": "CPV",
            "description": "Hire of construction and civil engineering machinery and equipment with operator"
          },
          {
            "id": "50700000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of building installations"
          },
          {
            "id": "71200000",
            "scheme": "CPV",
            "description": "Architectural and related services"
          },
          {
            "id": "71300000",
            "scheme": "CPV",
            "description": "Engineering services"
          },
          {
            "id": "71420000",
            "scheme": "CPV",
            "description": "Landscape architectural services"
          },
          {
            "id": "71500000",
            "scheme": "CPV",
            "description": "Construction-related services"
          },
          {
            "id": "71600000",
            "scheme": "CPV",
            "description": "Technical testing, analysis and consultancy services"
          }
        ]
      }
    ],
    "title": "Primary Contractor Framework",
    "value": {
      "amount": 104000000,
      "currency": "GBP",
      "amountGross": 130000000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "techniques": {
      "hasFrameworkAgreement": true
    },
    "description": "Portsmouth City Council (the 'Council') is undertaking this Pre Market Engagement (PME) exercise as part of the establishment of a Primary Contractor Framework. The framework will be used to undertake a range of multi-disciplinary project work, with contractors taking on the role of Principal Contractor to oversee and manage building work projects, primarily for Building Services within PCC with works generally being undertaken to the Council's portfolio of properties.\nThe Council currently has a Primary Contractor Framework, that is due to expire on 31/07/2026. \nIt is currently estimated that the new Primary Contractor Framework will have an approximate value of £10m-£20m per annum. \nIt is anticipated that during the 4 year initial period of the framework £60m spend will be through Portsmouth City Council properties.  \nAdditional headroom has been added to allow for anticipated spend if additional properties are added through any local government reorganisation or other external use of the framework, however there is no commitment or guarantee of this additional spend.\nThe new framework will run for an initial 4 years from 01/08/2026. The Council are considering inclusion of an extension for a further 2 years to account for any known risks around Local Government Reorganisation and Legislative change.\nThe council is planning to establish the new Primary Contractor framework with only 1 Lot associated with it. This lot will cover all works of both lower and higher value packages of works.\nThe framework will be comprised of a primary tier of 5 contractors and secondary tier of 7 contractors to provide contingency and ongoing competition. \nThe Framework will serve as the primary route to procure building maintenance projects for Building Services within PCC with works generally being undertaken to the Councils portfolio of nearly 17,500 social housing and leasehold properties and 900 corporate assets.\nIn addition to use on PCC assets, the Framework may be used by PCC when undertaking work on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities:\n•\tHavant Borough Council\n•\tFareham Borough Council\n•\tGosport Borough Council\nThe type of works, scale and buildings will be similar to those within the PCC property portfolio.\nTypically works will involve planned maintenance activities to properties including but not limited to;\n•\tExternal and communal decoration \n•\tWindow replacement \n•\tRoofing replacement \n•\tFire safety works\n•\tElectrical works \n•\tFencing \n•\tExternal repair to brickwork and concrete structures \nIn additional to planned maintenance works other projects may involve;\n•\tConversion of properties\n•\tRefurbishment of properties \n•\tExtensions \n•\tDisabled adaptations \n•\tNew build\nNew regulations imposed under the Building Safety Act will result in a specific works programme for high risk buildings particularly around:\n•\tFire safety\n•\tStructural safety\nThe majority of projects, around 60%, will be to the Councils social housing portfolio where residents usually remain in occupation for the duration of works. The remaining 40% of projects are to properties within the Councils varied corporate property portfolio, this includes properties such as;\n•\tSchools \n•\tLibraries \n•\tLeisure centres \n•\tCommunity Centres \n•\tCultural assets \n•\tShops\nWorks will generally be of low value (c £350k- £500k) and of low complexity to buildings of less than six storeys.  Although there may be occasions where higher value or more complex projects are required.\nThe Council are intending to run the subsequent envisaged tender process under the following Procurement Programme:\nITT  / Contract Notice issued                                Mid/Late Jan 2026\nSite visits and bidders session\t                     Mid Feb 2026\nDeadline for clarifications\t                                     Mid March 2026\nTender return deadline \t                                     Late March 2026\nNotification of award                                                Early June 2026\nEnd of standstill period (8 working days)\t     Mid June 2026\nStart of Section 20 period \t                             Mid June 2026\nEnd of Section 20 Notice period \t                     Mid July 2026\nFramework Award Confirmation\t                     Mid July 2026\nFramework  Execution\t                                     Late July 2026",
    "communication": {
      "futureNoticeDate": "2026-01-23T23:59:59Z"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "works"
  },
  "parties": [
    {
      "id": "GB-PPON-PCNL-5714-PRZV",
      "name": "Portsmouth City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ31",
        "country": "GB",
        "locality": "Portsmouth",
        "postalCode": "PO1 2AL",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Offices, Guildhall Square"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PCNL-5714-PRZV",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@portsmouthcc.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "077886-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/077886-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-11-27T18:20:04Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-12-19T23:59:59Z",
        "description": "The Council have published this Pre Market Engagement (PME) Notice in accordance with the Procurement Act 2023. The Council's aim in undertaking this PME exercise is to understand the market's interest, capacity, capability, with a view to developing the procurement strategy and tender documentation to meet needs, objectives, statutory obligations and best value duties. \nThe Council is running the Preliminary Market Engagement process and activities in line with the summary programme set out below:\n• Issue PME Notice                                                    - 27th Nov2025\n• PME Questionnaire Clarification deadline  - 12th Dec 2025\n• PME Questionnaire Submission Deadline   - 19th Dec 2025 \nThe Council will administrate the preliminary market engagement process using its e-sourcing system In-tend. The In-tend system can be accessed free of charge via the following web link:\nhttps://intendhost.co.uk/portsmouthcc/aspx/home\nSuppliers who are not already registered on the In-tend system will need to register their details to access the documentation, raise clarification requests and return the questionnaire submissions.\nThe Council is requesting suppliers to read through the PME Briefing document  & to view the PME briefing presentation (Both available via Intend), to gain a better understanding of the proposed framework. and then to provide feedback by completing the questionnaire and returning it in Word format via the InTend correspondence function by 19th December 2025. \nSuppliers are encouraged but not obliged to complete the questionnaire. Suppliers that do not take part, will not be precluded from any subsequent related procurement process. Engaging suppliers will not receive preferential treatment in any subsequent tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work.\nSuppliers will have the ability to submit the questionnaire past the deadline above. However, if questionnaires are not submitted by this deadline the Council may not be able to use the information provided and subsequently take this into account as part of the analysis or PME Summary produced.\nFor full details of the PME process and documentation suppliers should refer to InTend."
      }
    ]
  },
  "initiationType": "tender"
}