Official UK procurement notice
PRIMARY CONTRACTOR FRAMEWORK 2021 - PORTSMOUTH & SUB REGION
Authority: Portsmouth City Council (Local council)·Consortium: 2 public authorities
Re-procurement plannedPrimary Contractor Framework · tender expected
What is being bought
Published requirement descriptionPortsmouth City Council - the "Council" - has established a new Primary Contractor Framework. Contractors are able to undertake a range of multi-disciplinary project work on a Principal Contractor basis.
The Framework will serve as the primary route to procure building maintenance and to a lesser degree construction projects for Building Services within the Council, with works generally being undertaken to the Councils portfolio of nearly 15,000 social housing properties and 900 corporate assets.
The award of the framework agreement is 26th July 2021 and will be available to use for 4 years until 25th July 2025.
The framework agreement was established via evaluation of tenders submitted for Phase 1 works on Dunsmore Close flats 26-44, which comprises of a repair and improvement scheme to Local Authority blocks of flats.
Upon completion of Phase 1, the Council reserve the right to directly award a further two phases of works for additional blocks of flats for Dunsmore Close to the successful tenderer.
The estimated value for the works are -
- Phase 1 - £350K
- Phase 2 - £800K
- Phase 3 - £450K
The preferred bidder, D.M.Habens Ltd, and the next 12 highest-ranking contractors have been appointed onto the framework agreement, split into a primary tier of 6 contractors and a secondary tier of 7 contractors.
Typically works include but are not limited to;
- External and communal decoration
- Window replacement
- Roofing replacement
- Fire Door replacement
- Electrical works
- Fencing
- External repair to brickwork and concrete structures
Other projects may involve but are not limited to;
- Conversion of properties
- Refurbishment of properties
- Extensions
- Disabled adaptations
- Construction projects
It is forecast that the majority of projects, around 80% based upon historical demand, will be to the Councils social housing portfolio where residents usually remain in occupation for the
duration of works.
Although only a forecast subject to variation, the remaining 20% of projects are likely to be in relation to maintenance / construction of properties within the Councils varied corporate property portfolio, this includes properties such as;
- Schools
- Libraries
- Leisure centres
- Social Care Facilities
- Depots
- Commercial Buildings
- Community Centres
- Cultural assets
- Shops
It is anticipated that over the 4 year period up to £60m of PCC projects may be procured through the Framework based upon the agreed maintenance budget for 2021/22 and predicted budgets for future years.
Factoring in potential additional use by the PCC and use from other contracting authorities that will be able to access the framework agreement, either directly or via PCC, it is
anticipated that the maximum spend on the Framework could be as much £100m, although no commitment can be made in this respect.
Typically the majority of projects will range from £100k - £250k however there will be frequent occurrences where project values are below £100k ranging up to above £1.5m. There is no minimum or maximum project values as whilst the contract value ranges may differ the core work is of a similar nature.
The framework has a primary and secondary tier, whilst allowing for award of call off contracts via mini-competition and direct award against a range of options. Further details
on who can access the framework, the contract award provisions and operation see section II.2.4.
The procurement was undertaken in accordance with the Open Procedure as defined within the Public Contracts Regulations (2015).
Application was via submission of completed tender via the Council's e-sourcing system accessible via: in-tendhost.co.uk/portsmouthcc/aspx/home ↗ which was used to administrate the procurement process.
- Recurrence: Spring 2025
CPV: Architectural and related services · Building completion work · Building construction work · Building fittings · Building installation work · Construction-related services · Hire of construction and civil engineering machinery and equipment with operator · Landscape architectural services · Miscellaneous building structures · Repair and maintenance services of building installations · Roof works and other special trade construction works · Site preparation work · +1 more
How this framework works
From the published notice- Places
- up to 12 suppliers · 22 bids received (1.8 per place) · 13 appointed (full)
The lotProcurement structure
single lot · value publishedLot #1The framework agreement is comprised of a primary and secondary tier in order to…AwardedPublished value£100,000,000
The framework agreement is comprised of a primary and secondary tier in order to provide contingency and ongoing competition. Framework rankings and placement in tiers were in accordance with tender evaluation scores achieved at establishment of the framework agreement.
The primary tier is made up of 6 contractors
- D.M.Habens Ltd
- Bell Decorating Group
- A Purkiss Ltd
- Ian Williams Ltd
- Novus Property Solutions
- Dartmouth General Contractors Ltd
The secondary tier is made up of 7 contractors
- Comserv Uk Ltd
- Kier Services Ltd
- Hi-Tech Property Services
- Mountjoy Ltd
- Hankinson ltd
- Etec Contract Services Ltd
- Vale Southern Construction
The Council may increase the number of contractors on the primary tier over the course of the agreement and may also undertake re-tiering exercises whereby contractors from both tiers will be invited to submit bids which following evaluation will set new rankings and tier allocation.
Unless under exceptional circumstances the Council does not envisage undertaking such an exercise more than once within a 12 month period.
Contractor rankings and tiering may also be affected by performance scores achieved for framework projects. Tier 1 contractors who routinely do not bid for projects and / or who routinely submit uncompetitive bids may be demoted to Tier 2.
Framework Award Procedures and Operation
The framework will allow for award of call off contracts via mini-competition and direct award
against a range of options.
Mini-competitions will generally be run just using the primary tier but may be run across both
tiers for re-tiering exercises, times of reduced capacity and for non-standard works which may include for specialist works, geographical considerations, alternate contracting strategies etc. at the discretion of the Council.
Sifting briefs may be included for within mini-competitions for non-standard works which will establish a specific shortlist for the call off contract or may create a framework sub-lot for the non-standard work type in questions which can be subsequently used for further call offs, whether via mini-competition or direct award.
Direct awards may be made on a ranked basis or repeat work / work expansion basis. Where direct awards are made on a ranked basis this may be on the basis of a single contract award to the highest ranked contractor or multiple contract awards on a sliding scale value / preference basis by contractor rank.
Repeat work direct awards may be made to a contractor who has recently undertaken works of a very similar nature, either for the Council or for any other UK contracting authority. Work expansion direct awards may be made where the contractor is already in contract with the Council and further works are identified which may be brought into the scope of the contract.
Whilst it is anticipated that most call off contracts will be subject to JCT Minor Works or JCT Intermediate terms the full suite of JCT and NEC4 contracts may be utilised. Whilst most works will be let on a fully designed construct only basis contracts may also be let via a range of other strategies including for not limited to 2 stage open book design & build partner contracting, single stage design & build, single stage build only with contractor design portions, etc. Additional information: Included in the tender pack was the Primary Contractor - Framework Overview Document that provides a detailed review of the framework tiering, general operation and performance
measures. The following areas are covered in further detail -
- Historical Usage
- Future Use
- Framework Operation
o Tiering
o Re-tiering of Framework
o Suspension, Barring, Insolvency
o Yearly Review
o Competitive Re-Tiering
o Requirement to bid
o Excessively High Bids
- Awarding Work
- Call-Off Process - Standard Works
- Call Off Process - Non-Standard Works
- Call-Off Process - Direct Award
- Framework Management
- Procurement Compliance
o Accounts
o Insurance
o Quality Assurance Accreditations
o Health and Safety Accreditations
o Social Value
- Contractor Performance
o KPI Scoring
o Use of KPI's - performance monitoring
o Demotion to tier 2
o Expulsion from Framework
o Use of KPI's - tender weighting
- Rebate
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Methodology and Risk Assessment: 12%
- Project Programme: 3%
- Project Resource: 5%
- Quality Assurance: 10%
- Project Total Price: 50%
- Combined Overhead and Profit %: 5%
- Sum of Defined Trades: 5%
- Social Value: 10%
Published award criteria (8)
- Methodology and Risk Assessment: 12
- Project Programme: 3
- Project Resource: 5
- Quality Assurance: 10
- Social Value: 10
- Project Total Price: 50
- Combined Overhead and Profit %: 5
- Sum of Defined Trades: 5
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “PRIMARY CONTRACTOR FRAMEWORK 2021 - PORTSMOUTH & SUB REGION” is a framework: the contest is a place on its panel, up to 12 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Spring 2025
- First published
- 21 May 2021, 15:51 BST
- Last source update
- 12 Dec 2022, 14:51 GMT
- Award evaluation window
- 21 May 2021 – …
- FTS notice number
2022/S 000-035087- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02a67aFind a Tender
How it was run
Official noticeTender documents are also served through a separate tool: https://in-tendhost.co.uk/portsmouthcc/aspx/Home ↗
- Appointment period ends
- 21 May 2021, 10:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 21 May 2021, 10:01 BST
Timeline
21 May 2021 → 12 Dec 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown21 May 2021, 10:00 BST
- Bids opened21 May 2021, 10:01 BST
- Notice published12 Dec 2022, 14:51 GMT
Notice history
6 events · 3 releases on Find a Tender · since 27 Jul 2021- Published value published: £100,000,00027 Jul 2021, 18:14 BST
- Status changed to active27 Jul 2021, 18:14 BST
- Procurement method changed27 Jul 2021, 18:14 BST
- Deadline moved to 21 May 2021, 10:00 BST27 Jul 2021, 18:14 BST-11 days · was 1 Jun 2021, 10:00 BST
- Status changed to complete12 Dec 2022, 14:51 GMT
- Buyer details updated12 Dec 2022, 14:51 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextII.2.3 | Framework Access In addition to use on Council assets, the Framework may be used by the Council when undertaking projects on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities: • Portsmouth City Council • Havant Borough Council • Fareham Borough Council • Gosport Borough Council • … | Framework Access In addition to use on Council assets, the Framework may be used by the Council when undertaking projects on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities: • Portsmouth City Council • Havant Borough Council • Fareham Borough Council • Gosport Borough Council • … | |
| — | TextII.2.4 | Framework Access In addition to use on Council assets, the Framework may be used by the Council when undertaking projects on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities: • Portsmouth City Council • Havant Borough Council • Fareham Borough Council • Gosport Borough Council • … | Framework Access In addition to use on Council assets, the Framework may be used by the Council when undertaking projects on behalf of other public sector clients within South Hampshire and the Isle of Wight. The Framework may also be accessed directly by the following Contracting Authorities: • Portsmouth City Council • Havant Borough Council • Fareham Borough Council • Gosport Borough Council • … | |
| — | DeadlineIV.2.2 | 21 May 2021 | 1 Jun 2021 | +11 d |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
PRIMARY CONTRACTOR FRAMEWORK 2021 to 2025 - PORTSMOUTH & SUB REGION
- Signed
- 26 Jul 2021
- Value
- £378,555
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 22bids · 22 electronic | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- The High Court of JusticeReview body
Framework contractors & participating bidders
13 commercial parties on the notice- 10. Mountjoy LtdFramework contractor
- 11. Hankinson ltdFramework contractor
- 12. Etec Contract Services LtdFramework contractor
- 7. Comserv Uk LtdFramework contractor
- A Purkiss LtdFramework contractor
- Bell Decorating GroupFramework contractor
- D.M.Habens LtdFramework contractor
- Dartmouth General Contractors LtdFramework contractor
- Hi Tech Property ServicesFramework contractor
- Ian Williams LtdFramework contractor
Show 3 more suppliers
- Kier Services LtdFramework contractor
- Novus Property SolutionsFramework contractor
- Vale Southern ConstructionFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria